QT/THE EVENT STUDIO

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• GSP CAMPAIGNS

  

  EVENTS REPRESENTATIVE , POP-UP EVENTS

  2 days ago

  $17–$28 hourly

  Full-time

  Manhattan, New York

  Are you outgoing, passionate, and love connecting with people? Do you thrive in fast-paced environments and believe in the power of great brands? If so, we want you on our team! What You’ll Do: • Represent our brand at events, in-store activations, and online, • Build authentic connections with customers and create memorable brand experiences, • Share product knowledge with confidence and enthusiasm, • Capture and share content on social media to boost brand visibility, • Collect feedback and provide insights from the field to our marketing team What We’re Looking For: • A friendly, energetic personality with strong communication skills, • Previous experience in promotions, events, retail, or customer service is a plus, • Comfortable using social media to engage audiences, • Reliable, self-motivated, and a true team player, • Passionate about face to face interactions Perks: • Exciting work environments, • Free product and exclusive brand swag, • Opportunities for growth and advancement, • Be part of a fun, passionate, and supportive team

  Easy apply
• GSP CAMPAIGNS

  

  Brand Ambassador EVENTS

  2 days ago

  $20–$29 hourly

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  Are you outgoing, passionate, and love connecting with people? Do you thrive in fast-paced environments and believe in the power of great brands? If so, we want you on our team! What You’ll Do: • Represent our brand at events, in-store activations, and online, • Build authentic connections with customers and create memorable brand experiences, • Share product knowledge with confidence and enthusiasm, • Capture and share content on social media to boost brand visibility, • Collect feedback and provide insights from the field to our marketing team What We’re Looking For: • A friendly, energetic personality with strong communication skills, • Previous experience in promotions, events, retail, or customer service is a plus, • Comfortable using social media to engage audiences, • Reliable, self-motivated, and a true team player, • Passionate about face to face interactions Perks: • Exciting work environments, • Free product and exclusive brand swag, • Opportunities for growth and advancement, • Be part of a fun, passionate, and supportive team

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• Chef Daniel Boulud Restaurants

  

  Event Manager

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• Engage Partners Inc.

  

  Client Events Manager

  17 days ago

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  Manager Client Programs & Events New York City (Hybrid – 3 days in office, flexibility required for events) We are seeking an experienced Manager, Client Programs & Events to lead the planning and execution of high-impact in-person and virtual client events. This role will oversee a wide range of programs including CLE seminars, webinars, client dinners, receptions, and strategic marketing initiatives that support business development and client engagement. This is a highly visible role working closely with senior stakeholders, practice groups, and a global events team to deliver exceptional client experiences. Key Responsibilities: • Lead end-to-end planning and execution of client programs and events, including large-scale and CLE programming., • Partner with business development teams, practice groups, and senior leadership to align events with strategic goals., • Manage event logistics including venues, vendors, contracts, budgets, and on-site execution., • Develop innovative event concepts and agendas aligned with business priorities., • Provide strategic guidance to stakeholders throughout the event lifecycle., • Conduct post-event analysis, ROI tracking, and reporting., • Ensure compliance with MCLE accreditation standards., • Mentor and support junior team members., • Bachelor’s degree required., • Minimum of 7 years of experience in a Large Law firm environment., • Law firm experience required., • Strong project management, organizational, and communication skills., • Experience managing complex, high-profile events., • Ability to manage multiple priorities in a fast-paced environment., • Experience with CRM/databases (InterAction is a plus).

• Helpusadopt.org

  

  Special Events Manager

  12 days ago

  New York

  Interested and qualified applicants are encouraged to submit a resume and cover letter to . On site M-F: New York, NY (Midtown East) Helpusadopt.org is looking for a proactive, detail-oriented, creative, and vision oriented events professional who enjoys working in a small organization where flexibility, creativity, ownership, strategic thinking and collaboration are essential. This role offers a rewarding opportunity to make a meaningful impact in the lives of families. The Special Events Manager will deliver events and experiences that fuel donor engagement, attract new audiences, and advance the organization’s mission. About Helpusadopt.org Helpusadopt.org is a 19 year old fast-growing, mission-driven nonprofit organization that provides financial grants—up to $30,000—to help individuals and couples afford the cost of adoption. We support domestic, international, and foster care adoptions and proudly serve all families regardless of race, religion, gender, marital status, or sexual orientation. Position Overview The onsite Special Events Manager position is responsible for planning, coordinating, and executing fundraising and mission-driven events that support the goals and values of Helpusadopt.org. This role is hands-on and ideal for someone who can manage logistics, vendors, timelines, budgets, and communications while working closely with leadership, board members, and other colleagues within our small-team. This role operates from our NYC Midtown office five days per week and includes occasional evenings/weekends for live events Key Responsibilities Event Planning & Production • End-to-end, planning and management of all aspects of annual fundraising events, programs, and special initiatives, • Clearly communicate timelines, budgets, and event plans with internal stakeholders, • Maintain budgets and revenue reports, • Coordinate and work collaboratively with venues, vendors, catering, staffing, entertainment, and technology, • Oversee on-site event execution and troubleshoot issues as they arise, • Work with leadership to support revenue goals aligned events, • Coordinate sponsorships, ticketing, and donor communications, • Source, negotiate, and manage relationships with vendors and service providers, • Ensure contracts, permits, insurance, and logistics are in place, • Collaborate on event marketing and outreach plans that drive attendance and awareness, • Create and produce invitations, materials, signage, and programs, • Operationalize and maintain relationships with tech partners such as OneCause, • Manage event budgets and expense tracking for all events, • Assist with post-event reporting and evaluation, • Maintain organized records of event details, planning trackers, timelines, and contacts About you You are a highly-organized, creative individual who enjoys all aspects of event planning and production for small to mid-size events. You’re naturally driven to optimize budgets and resources, resulting in successful outcomes. You are obsessed with details, have discerning taste, and are always curious about “knowing your audience”. You’re a self-starter, a multi-tasker, accountable and reliable. You’re comfortable working in a collaborative, small nonprofit or startup environment. You enjoy rewarding work that is meaningful, purpose-driven, and impacts the lives of humans around the world. Qualifications • Bachelor’s degree or equivalent, • 3–7 years of event planning; nonprofit experience is a plus, • Exceptional organizational and project management skills, • Ability to manage multiple priorities and deadlines simultaneously, • Fundraising event experience (galas, donor events, campaigns), • Vendor negotiation and budget management, • Familiarity with ticketing or event management platforms, • Working knowledge of donor databases and reporting, Salesforce experience is a plus, • Sponsor and donor engagement skills; familiarity with OneCause, • MS Office, Google Workspace, and Canva experience is optimal Benefits include • Health, Dental & Vision insurance, partial coverage, • Vacation and Sick Leave, • Commuter Benefits, • 401(k) Program, • HSA & FSA Accounts, • HealthAdvocate, One Medical, Teladoc, • Supplemental life insurance, • Short- and long-term disability insurance Compensation Salary: $70,000–$90,000 (exempt) Position reports directly to the CEO. Job Type: Full-time Work Location: In person

• Phyton Talent Advisors

  

  Event Coordinator

  24 days ago

  New York

  Overview This role operates Monday–Friday, 9:00 a.m.–5:00 p.m., with flexibility required to support evening events and occasional weekend programming. The position plays a key role in planning and delivering high-impact events that support the Institute’s mission and stakeholder engagement. Key Responsibilities • Plan and execute Institute of Global Politics events by developing project timelines and managing workflows to ensure deadlines are met, • Lead end-to-end event logistics, including scheduling, invitations and RSVP management, promotion, AV coordination, live streaming, photography, videography, signage, facilities setup, staffing, and catering, • Manage inventory and ordering of event supplies to support ongoing programming, • Coordinate and arrange speaker travel and related logistics, • Track and manage event budgets, expenses, and financial reporting, • Oversee day-of event execution, ensuring staffing coverage and serving as the primary on-site point of contact Requirements • Bachelor’s degree in Event Management, Communications, Hospitality, Political Science, or a related field preferred, • Approximately 1–3 years of experience supporting or coordinating events, programs, or operations in a professional setting, • Demonstrated experience managing event logistics, timelines, and stakeholder coordination in a fast-paced environment, • Strong organizational and project management skills with the ability to manage multiple priorities simultaneously, • Experience tracking budgets and expenses and coordinating with vendors or internal partners, • Ability to manage invitations, RSVP tracking, and attendee communications with strong attention to detail, • Exposure to AV, live streaming, or technical event coordination preferred, • Excellent written and verbal communication skills and a professional presence when working with speakers and external partners, • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook); familiarity with event or registration platforms is a plus, • Willingness to work flexible hours, including evenings and occasional weekends, to support event execution, • Strong problem-solving skills and the ability to stay organized and responsive during live events

• Atlas Print Solutions Inc.

  

  Event Coordinator

  18 days ago

  New York

  Company Description Atlas Print Solutions, is a full-service print production and design services agency with over 25 years of industry experience. Known for our exceptional customer service and expertise, we work with High-end Luxury Brands, Event Spaces, Major Retail Brands, Creative Agencies and Event Planners to bring their visions to life. Our dedicated in-house creative project managers and innovative solutions team, combined with our advanced production and installation capabilities, guarantee exceptional quality and environmentally sustainable graphic solutions. Role Overview The Event Coordinator is a foundational role within the Events Division, responsible for the operational, systems, and administrative backbone that enables high-touch luxury event execution at scale. This role is not an execution-only or entry-level support position. It is an operations-focused role designed to ensure consistency, accuracy, and efficiency across all event programs, allowing Event Project Managers and senior leadership to focus on execution quality and client experience. The Event Coordinator will own systems hygiene, vendor infrastructure, billing workflows, and reporting, and will play a critical role in scaling the division to support additional clients. Core Responsibilities Operations & Systems Ownership · Maintain project hygiene and task accuracy within Monday.com (project management + CRM) · Own vendor database structure, accuracy, and status tracking · Enforce standardized workflows, templates, and naming conventions across all projects · Support SOP adherence across the Events Division Vendor Research & Infrastructure · Source, research, and onboard vendors in new and existing markets · Maintain vendor profiles, pricing notes, availability, and performance history · Support vendor outreach workflows and documentation (RFP prep, tracking, follow-ups) Billing, Data & Financial Support · Manage billing intake, documentation, and internal tracking · Support payment tracking and reconciliation in coordination with accounting · Maintain accurate financial records related to events and vendors · Ensure timely and complete data entry across systems File & Documentation Management · Maintain organized file structures in Google Drive · Manage production documentation, install images, invoices, and receipts in FileMaker · Support preparation of monthly and quarterly recaps Reporting & Continuous Improvement · Assist with recurring reporting and recap preparation · Identify operational gaps or inefficiencies and propose improvements · Support system improvements as the division scales Tools & Systems The Event Coordinator will work across the following tools and must be comfortable learning and enforcing systems: · Monday.com (project management & CRM) · Google Drive · FileMaker · QuickBooks (coordination with accounting) · Microsoft Office Suite · Google Suite · Canva Qualifications & Experience Required · 2–4 years of experience in operations, event coordination, project coordination, or similar roles · Proficient in Monday.com or similar CRM platform · Strong organizational and process-oriented mindset -Demonstrated success in client facing roles, with exceptional interpersonal and communication skills · High attention to detail and accuracy · Comfort managing multiple projects and deadlines simultaneously · Proficiency in Microsoft Office and Google Workspace Preferred Experience · Experience in luxury, retail, experiential marketing, or events · Experience with Monday.com or similar project management tools · Familiarity with vendor sourcing, billing workflows, or operations support · Comfort working in fast-paced, high-expectation environments Pay $65,000.00 - $75,000.00 per year Benefits • Dental insurance, • Health insurance, • Paid time off

• Mission Staffing

  

  Event Manager - Investment Firm

  11 days ago

  New York

  Event Manager 📍 Midtown Manhattan (5 days/week in office) A private investment firm is seeking an experienced Event Manager to lead its client events platform. This individual will own the strategy, planning, and execution of a portfolio of high-touch events designed to support relationship development and brand positioning among a senior, institutional audience. This is a highly visible, externally facing role partnering closely with senior leadership and investment professionals. The position requires strong judgment, operational rigor, and the ability to deliver polished, thoughtfully designed experiences with consistency and discretion. Responsibilities Event Strategy & Oversight • Lead end-to-end execution of an annual flagship conference for approximately 200+ senior attendees, • Plan and execute a series of curated gatherings throughout the year (regional dinners, thematic events, select receptions), • Assess and manage participation in relevant third-party conferences, including sponsorships and speaking engagements, • Own timelines, vendor coordination, contracts, and on-site management, • Develop detailed run-of-show materials and manage cross-functional stakeholders, • Coordinate executive participation in both internal and external events, • Oversee sponsorship deliverables and event-related materials, • Manage budgets and expense tracking, • Ensure a consistent, high-quality experience from invitation through follow-up, • Serve as a primary contact for senior attendees and external partners, • Prepare internal stakeholders for speaking and hosting responsibilities, • Track attendance, engagement, and qualitative feedback, • 5+ years of event management experience, preferably within financial services, professional services, private markets, or luxury hospitality, • Experience managing events for senior executives and institutional audiences, • Strong project management and organizational skills, • High attention to detail and commitment to quality, • Excellent written and verbal communication skills, • Willingness to work outside standard business hours as needed, • Professional maturity and discretion, • Ownership mindset and accountability, • Calm under pressure, • Refined judgment and strong aesthetic sensibility Total compensation is expected to be in the range of $300,000–$350,000, inclusive of base salary and discretionary bonus, commensurate with experience.