Administrative Officer

Administration

13/08/2020

Administrative Officer

Administrative Officer.

Mission: The Administrative officer provides comprehensive coordination for all aspects of daily activities held by FIABCI International including different missions and projects with international organizations and FIABCI chapters.

Reporting to: Secretary General of FIABCI

Target start date: October 2020

Purpose of Role

• Follow up and coordination on existing chapters' issues (reporting, administrative assistance, invoicing, etc.)

• Follow up on new chapters creation and members admission process

• Coordination with vendors and independent contractors (agreements, payments, etc.)

• Ensure full financial data entry and coordination with the external accounting service

• Management of administrative tasks relative to FIABCI General Secretariat Missions and its officers

• Formulate, develop and implement administrative proceedings and guidelines for FIABCI GS and Chapters

• Preparation of official letters and documentations.

• Execution of other missions delegated by the Secretary-General.

Technical Skills, knowledge and experience

• Master degree in Management or in Business Administration

• Minimum 3 years of work experience in related field

• Knowledge of Government Relations

• Experience in working within an international organization in a multicultural context

• Experience working with records management systems, filing structures and electronic records and Project Management Style

• Intermediate/advanced user of Windows operating system and Microsoft Office software including Word, Excel and PowerPoint

• Excellent level of English and French (written and spoken)

• High level of Spanish and/or German preferred.

Personal skills and attributes

• Ability to follow policies and procedures

• Strong attention to detail and ability to follow-through with a high level of accuracy

• Ability to quickly adjust to different cultures and share responsibilities and rewards within a team

• Excellent written and verbal communication skil...

  • Type d'emploi
    Temps plein

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Recruteur

FIABCI, The International Real Estate Federation

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