Office & Admin




MM475 - Facilities Administrator

Location - Culham

Salary - £22500


First Military Recruitment is working in partnership with our long term FM client to recruit a Facilities Management Administrator to join their established team in Culham.

The role:

The Administrator’s role is to support the contract by providing an efficient administrative function and facilitating a customer-focused service delivery.

Duties and Responsibilities

Run regular reports for the team to ensure compliance with contractual SLAs.

Efficiently deal with Reactive and PPM works, from scheduling of jobs through to invoicing in a timely manner.

Proactive planning of PPM and Reactive works to ensure completion within contractual SLAs.

Arranging access to buildings to aid job completion.

Requesting call out and arranging Subcontractor attendance.

Receive any urgent reactive requests from client and notify Supervisors/engineers as required.

Accurate data entry of information on Mainsaver Database

Maintaining excellent client relationships, contract and client records

Allocating of works to engineers

Following up on outdated works and works not completed with engineers

Attendance at contract meetings as required to take minutes and distribute.

Operate the company “CPA” system to raise purchase orders, time sheet entries and invoice queries in line with company policies

Upload documentation such as invoices, service sheets etc to the client shared network

Check job sheets to ensure accuracy where necessary including labour, materials, and subcontractor costs.

Monitor the shared mailbox to deal with incoming queries and requests as required.

Interact with engineers and subcontractors to help deliver the M&E maintenance contract.

Support other activities as appropriate when business needs require.

Provide holiday/sick cover as needed to ensure business contingency.

Completing mandatory training as required.

The knowledge, skills, qualifications and experience relev...

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