Senior Administrator/Personal Assistant.
Senior Admin Assistant Manchester 6 months Job Purpose: Responsible for providing daily administrative legal support to multiple lawyers namely the Head of the Legal department in Brussels (50%) and also the wider EMEA Legal team (50%). Candidate should be proficient in spoken & written English and French. Responsibilities: (Key parts to the job role) To assist in general secretarial/administrative tasks, including but not limited to: Diary management using Outlook. Setting up video/WebEx/conference calls. Booking of training, conferences and seminars. Travel arrangements, including production of detailed itineraries. Preparing and processing expenses. Dealing with IT and Facilities as required (procuring equipment, investigating IT issues, new starter setups etc). Organisation and storage of electronic and paper records associated with the role. Assisting in compiling MI reports. Processing and filing of invoices Organising department's filing and archiving Meeting and greeting visitors Scanning of documentation to hold on computer system Cooperating with other admins in Legal department To assist in secretarial tasks, including but not limited to: Creation of a wide range of documents including contracts, presentations, agreements, reports, proposals, meeting agendas and other documents, using Word, PowerPoint and Excel. Assisting with production of papers for internal and external use (printing, photocopying, binding and delivery to clients). Proof reading and where appropriate commenting on and/or reviewing letters and documents. Dealing with routine correspondence (telephone, written, fax, email) and referring to other staff as appropriate. Supporting management of Outside Counsel billing queue. Organising and maintaining law libraries, know-how, documents and case files. Maintaining training and absence records as required. Requirements; (what we are looking for) An administrative management degree Proven a...