Facilities Management Specialist
1 day ago
Dalkeith
Venesky-Brown’s client, a public sector organisation in Livingston, is currently looking to recruit a Hard Facilities Management Contract Monitoring Officer for an initial 12 month contract on a rate of £24.16 - £26.52/ hour PAYE . This role will hybrid working, 2 days onsite. Responsibilities: • Undertake effective contract monitoring to ensure that the HFM contracts meets service and audit requirements and the performance standards set out in the contract, • Prepare and implement an annual plan of monitoring tasks and undertake liaison and consultation with key stakeholders on all issues in relation to the contracts., • Monitoring the provision of contracted services, including the availability of facilities, to ensure they conform to service specifications and council requirements; applying the contract payment mechanism and issuing contractual compliance notices as necessary., • Co-ordinating Property Management Services in the review of the HFM life cycle maintenance programme, planned preventative maintenance and deferred works programmes., • Co-ordinating Property Management Services in the monitoring of compliance with all applicable Health & Safety, Building and Fire Regulations and insurance requirements., • Co-ordinating the procurement of all new work; liaising with the Contractor(s), consultants, building contractors and statutory authorities as necessary; ensuring service continuity and value for money., • Financial control and management of the HFM budget., • Preparation of reports to Committee on overall contract performance., • Agreeing any benchmarking or market testing arrangements and outputs as provided for in the contract., • Review and authorise any reactive maintenance requests over the inclusive threshold, • Attend regular progress/performance meetings with the Hard FM contractor, • Liaising with stakeholders to ensure satisfactory service delivery; monitoring Contractor(s) quality management systems; reviewing surveys/feedback; challenging and supporting the Contractor(s) to improve their service., • Undertake site inspections to assess the quality of works undertaken., • Manage additional works quotations/project initiations to be delivered by Hard FM contractor, • Monitor and assist in Financial control and management of HFM budget., • Review monthly performance report and application for payment from the Hard FM contractors., • Preparation of reports detailing overall contract performance., • Liaising with Internal Audit and External Audit, actioning any system improvements as required., • Delivery of HFM contracts, keeping properties safe, secure, legal and available for use within allocated maintenance budgets., • Resolve problems with sound technical judgement in a complex environment with minimal guidance and within current policies and legislation., • Be the initial point of contact for customer enquiries and maintenance requests., • Update project programme and cost information as part of the organisation’s capital programme monitoring processes., • Prepare/review specifications and tender documentation for minor works, instruct and monitor contractors working in occupied buildings and liaise directly with occupants in the planning of the works., • Take appropriate decisions to progress projects, referring to managers where appropriate, to ensure contractors deliver to specification, price and quality. Carry out project reviews and report on contractor performance., • Plan, organise and prioritise own work to achieve maximum contribution to management plans and targets. Co-ordinate work with that of other staff in the team., • Ensure all activities required to comply with building and property related legislation are effectively carried out., • Applying CDM Regulations where required., • Ensure all records associated with contract documents, test certificates, risk assessments and legislation compliance records are properly managed and accessible when required., • Contribute to the development of contracts in accordance with Standing Orders and Procurement Policies and Procedures. Essential Skills: • Professional qualification at degree level within a building related discipline or educated to degree level in building related discipline and working towards attainment of professional qualification., • Good communication skills, • Experience of managing/controlling budget., • Contract administration, • Computer literate, being able to use Microsoft Outlook, Word, Excel and work ordering related systems, • Knowledge of appropriate current legislation for Health & Safety at Work Act, Health & Hygiene (Scotland) Act, COSHH, Asbestos regulations, CDM Regulations, Building Regulations and Water Bylaws Desirable Skills: • Relevant additional professional qualifications, • Ability to work independently and as part of a team, • Experience of working with Elected members, • Other appropriate legislation If you would like to hear more about this opportunity please get in touch.
