£27000–£31000 yearly
Full-time
Greenford
Position Overview: As an Office Manager in our company, you will be responsible for overseeing administrative tasks, managing office operations, and supporting various departments to ensure efficient workflow. You will play a vital role in maintaining a productive and organized workplace environment while supporting the company's objectives.
Key Responsibilities:
Administrative Management:
Manage day-to-day administrative tasks such as answering phones, responding to emails, and handling correspondence.
Maintain and update office policies and procedures to ensure smooth operations.
Organize and schedule appointments, meetings, and events as needed.
Office Operations:
Oversee office maintenance activities, including ensuring the cleanliness and functionality of the workspace.
Manage office supplies inventory and place orders as necessary to maintain adequate stock levels.
Coordinate with vendors, contractors, and service providers for office-related needs.
Human Resources Support:
Assist in the recruitment process by posting job openings, scheduling interviews, and facilitating new hire onboarding procedures.
Maintain employee records and ensure compliance with company policies and regulations.
Support HR activities such as performance evaluations, training sessions, and employee morale initiatives.
Financial Management:
Assist in basic accounting tasks such as invoicing, billing, and payroll processing.
Keep track of office expenses and prepare reports for review by management.
Work closely with the finance department to ensure accurate record-keeping and budget adherence.
Customer Service:
Serve as a point of contact for customer inquiries and provide assistance or redirect them to the appropriate department.
Handle customer complaints or concerns in a professional and timely manner to ensure customer satisfaction.
Data Management and Reporting:
Maintain organized filing systems for documents, records, and reports.
Compile and analyze data to generate reports for management review and decision-making.
Qualifications:
Proven experience as an office manager or administrative assistant, preferably in the construction or electrical industry.
Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
Excellent communication and interpersonal abilities.
Proficiency in MS Office Suite and office management software (e.g., QuickBooks, SAP).
Knowledge of basic accounting principles and experience with financial tasks.
Familiarity with HR procedures and regulations is a plus.
Attention to detail and problem-solving skills.
Ability to work independently and collaboratively in a fast-paced environment.
High school diploma required; Bachelor’s degree in business administration or related field preferred.
Working Conditions:
This position is based in an office setting, with occasional requirements for field visits or off-site meetings.
Standard office hours apply, with potential for overtime during busy periods or special projects.