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Position Descriptions: The Personal Assistant at Capital Investments will play a key role in providing comprehensive support to the Principal in both their personal and professional endeavors. This position requires excellent organizational skills, attention to detail, and the ability to handle a wide range of responsibilities. The Personal Assistant will serve as the principal point of contact for the Principal, managing their schedule, coordinating travel arrangements, handling paperwork, and facilitating effective communication with internal and external stakeholders. Responsibilities and Essential Duties: - Manage the Principal's schedule, ensuring appointments and meetings are efficiently organized. - Coordinate travel arrangements, including booking flights, accommodations, and transportation. - Handle paperwork and documentation, such as expense reports, contracts, and correspondence. - Serve as a liaison between the Principal and internal and external parties, facilitating effective communication and timely responses. - Assist in managing personal projects, such as property renovations or other lifestyle-related tasks. - Maintain confidentiality and discretion in handling sensitive information and maintaining the Principal's privacy. - Provide general administrative support, including filing, organizing documents, and managing office supplies. - Perform ad-hoc duties and errands as required by the Principal. Requirements: - Proven experience as a Personal Assistant or similar role, demonstrating strong organizational and multitasking abilities. - Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels. - High level of professionalism and discretion in handling confidential information. - Strong attention to detail and the ability to prioritize tasks effectively. - Proficient in using office software and tools, such as Microsoft Office Suite. - Flexibility and adaptability to meet changing demands and handle unexpected situations. Benefits: - Compensation: To be discussed. - Travel: Yes.
Main duties will be to take telephone inquiries and pass on the messages to relevant manager; arranges appointments, maintain business diary, travel arrangements, makes reservations and organised a variety of functions. Any new clients matter comes opens the file and sorts, distributes and files correspondence (in hard copy and electronic) and deals directly with routine correspondence. Use software to produce correspondence, reports, presentations and other documents from drafts, handwritten copy. arranges and attends meetings, takes minutes and prepares records of proceedings, Drafting the administrative letters and acts as a first point of contact for a manager or team with colleagues and people from outside organisations
About Amtel: Amtel is a forward-thinking and rapidly growing company within the hospitality industry, based in the heart of South West London. We pride ourselves on our commitment to excellence, innovation, and the exceptional service we provide to our clients. As we continue to expand, we are looking for a highly organized, dynamic, and professional Personal Assistant to support our Business Owner in managing day-to-day activities and strategic projects. Job Summary: The Personal Assistant (PA) will play a crucial role in supporting the Business Owner of Amtel, facilitating the efficient and smooth running of the business. This position requires a highly organized, reliable, and proactive individual with a strong understanding of the hospitality industry. The ideal candidate will be capable of managing multiple tasks in a fast-paced environment and possess excellent communication and problem-solving skills. Key Responsibilities: Provide comprehensive support services to the Business Owner that ensures a professional, responsive, and effective experience with the organization as a whole. Manage the scheduling of meetings, appointments, and travel arrangements for the Business Owner. Handle confidential documents and communications with discretion. Assist with project management tasks, including research, coordination, and execution of projects related to the expansion and improvement of Amtel’s services. Serve as the primary point of contact between the Business Owner and internal/external clients. Prepare and edit correspondence, communications, presentations, and other documents on behalf of the Business Owner. Manage and organize the Business Owner's personal and professional commitments to ensure optimal time management. Assist in event planning and execution, including corporate events, client meetings, and staff gatherings. Perform administrative duties and additional tasks as required to support the Business Owner and contribute to Amtel’s success. Qualifications: Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably within the hospitality industry. Exceptional organizational and time-management skills. Strong communication and interpersonal skills, with the ability to interact with stakeholders at all levels. Advanced proficiency in Microsoft Office Suite and familiarity with other business management tools. Ability to work independently, prioritize tasks, and manage simultaneous projects. Discretion with personal and confidential information. Flexibility to adapt to changing priorities and business needs. A passion for the hospitality industry and a commitment to excellence. Benefits: Competitive salary and performance bonuses. Opportunities for professional development and career advancement. A dynamic and supportive work environment. Other company-specific benefits (e.g., staff discounts, wellness programs).
A combination of working from home and working in person on event days - events will be several days out of the month and usually located in London. A varied role assisting company director with day to day tasks as part of running a Property company and a Property Education company. Including responding to emails: arranging venues; assisting at events; property admin.
Job Opportunity: Personal Assistant with Hospitality and Restaurant Expertise We are currently seeking a dedicated Personal Assistant who possesses a strong background in the hospitality and restaurant sectors. This full-time, on-site position offers an immediate start and is closely linked to our dynamic catering business. Key Responsibilities: - Conducting thorough Google and market research. - Crafting and managing email correspondence. - Engaging directly with customers. - Developing and implementing promotional activities. - Proficient use of QuickBooks for financial tasks. - Advanced skills in Microsoft Excel and other Office programs. Ideal Candidate Profile: - Proven experience in hospitality and retail settings. - A self-starter with a positive attitude and energetic approach. - Excellent command of the English language. - Strong organizational and communication skills. Please note that this is an in-office role and not eligible for remote work. If you are passionate about the hospitality industry and possess the skills listed above, we encourage you to apply for this exciting opportunity.
Company: Fatzah Ltd Location: London Salary: £26000 - £28000 About the Company: Fatzah Ltd, a leading estate agency based in London, is seeking a highly organised, dynamic, and proactive Personal Assistant (PA) to provide comprehensive support to our Director. As the backbone of our executive team's daily operations, you will play a pivotal role in ensuring the smooth and efficient management of the Director's schedule, communications, and various administrative tasks. Key Responsibilities: Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for the Director. Communication Handling: Manage and prioritise all incoming communications including phone calls, emails, and post. Document Preparation: Create, edit, and proofread business correspondence, reports, and presentations. Meeting Coordination: Prepare agendas, attend meetings, take detailed minutes, and follow up on action points. Confidentiality: Handle sensitive information with a high degree of discretion and confidentiality. Administrative Support: Provide general support to the Director, including filing, photocopying, data entry, and other administrative tasks as needed. Liaison with Other Departments: Act as the primary point of contact between the Director and other departments within the company. Special Projects: Assist with or lead special projects as assigned, including event planning, research, and analysis. Requirements: Proven experience as a Personal Assistant, Executive Assistant, or similar role. Exceptional organisational and time-management skills. Excellent verbal and written communication abilities. Proficiency in MS Office and other office management systems. Ability to handle confidential information with discretion.
We are looking for a highly organised personal assistant to perform administrative duties for senior management. Reasons why we need new employees: - To share their experience; - To answer phone calls and manage correspondence; - To teach the skills and experience of our team; - To schedule appointments, organise events and send reminders; - To schedule meetings and take notes; - To report to Studio management and perform secretarial and administrative duties; - To type, format and edit reports, documents and presentations; - To enter data, maintain databases and keep records; - To copy, scan and fax documents, as well as take notes; - To prepare the facility for scheduled events and arrange refreshments; - To order all equipment; - To observe best practices and etiquette; - To remind the Director of important tasks and deadlines; - To liaise with staff, suppliers and clients; - To collate and fill expenses; - Miscellaneous tasks to support the director, which will vary according to the sector and to the director's remit, eg completing some corporate reporting ( to ensure that the business is being run properly and complying with legislation and regulations) or conducting research; - To promote our company's services to the public market. By leveraging their expertise, they will help increase brand awareness and drive customer engagement; - To identify target audiences and create effective campaigns tailored to their preferences; - Multilingual Skills: Fluency in English, Russian, and Korean is highly desirable for this role. This will allow the PA to effectively communicate with our diverse customer base, including Russian-speaking customers and Koreans; - Politeness and Education: It is important for the candidate to have excellent interpersonal skills and maintain a polite and professional demeanour. Their high level of education will contribute to their ability to effectively communicate and engage with customers. We are looking for a highly organised personal assistant to perform personalised administrative duties for senior management. In this role, the Personal assistant is responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. To ensure success as a personal assistant, he should exhibit excellent organisational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customised administrative support. He should provide senior managers with day-to-day administrative support and provides assistance to individuals so that they can fulfil their daily business or personal responsibilities. PA duties include answering phone calls and managing correspondence, scheduling appointments and managing personal calendars. PA may also be required to organise events. The role of a PA is to free an executive’s time from administrative duties so that they can spend maximum time on strategic tasks. Skills, experience and qualifications required: - Discretion and trustworthiness: PA will often be a party to confidential information; - Excellent attention to detail; - Excellent oral and written communication skills; - Excellent organisation and people management skills; - Working knowledge of standard word processing spreadsheet and other productivity software tools; - Organisational skills and the ability to multitask, highly organised; - The ability to be proactive and take the initiative; - Flexibility and adaptability; - Tact and diplomacy; - Work as part of a team to leverage successful outcomes for our customers and our organisation; - Knowledge of standard software packages and the ability to learn company-specific software; - Excellent research skills (Market research practices and techniques); - Highly creative in presentation within business opportunities; - Advanced skills on MS office packages inc. Excel, Word and Outlook; - An interest in working with people; - Copywriting skills, preferably within corporate PR; - High level of personal motivation; - Must reside within a commutable distance; - Ability to communicate at a senior level; - Experience analysing data; - Budget and cost analysis experience; - Knowledge of social media platforms. The candidate: We would like to formally invite a Personal Assistant to join our Label Tattoo studio. As a sponsor will certify their maintenance during the stay and will pay a salary of £28,000 per annum. We will help find accommodation in London, and also help with travel arrangements from the airport should this be required. The dates/times will need to be confirmed but I suggest 29th March 2024. Job Type: Full-time Salary: £28,000.00 per year Benefits: - Company pension - On-site parking Schedule: - 8 hour shift Education: - GCSE or equivalent (required) Experience: - Management: 1 year (required) Location: - Unit B, York House, Avonmore Place, London, UK, W14 8RL (required) Work Location: In person
We are looking for Full Time Personal Assistants in London for a service company in the fashion industry LOCATION: The workplace will be at post code N4 1EY The role is Monday-Friday from 8:00 AM to 5:00 PM including Saturday sometimes. SALARY: £28,000 per annum plus event bonuses JOB REQUIREMENTS: - Intermediate level English, - Easy experience - Knowledge of navigation on a smartphone/tablet, computer. - Excel is required. - Be flexible with time. - With a pleasant physical appearance. - Ability to travel Europe-UK at short notice is a must. PA TO THE GENERAL MANAGER RESPONSIBILITIES: -Manage day-to-day operations, communicate effectively with clients via email and phone. -Invoicing, quotes, data entry including booking retention management. -Assistance in the management of events both nationally and internationally. -No experience required, but some Excel experience is required, including social media. -Ability to travel abroad at short notice is a must. The average time abroad in the next 12 months is about 1 week per month. -Direct contract with the employer company. Typical events in Wimbledon Tennis, Olympic Games, (Team USA). - Openings and closings of clothing stores in Europe and Great Britain. If you think you are suitable for this role, please apply with your CV & picture.
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We're partnering with a luxury, boutique hair loss clinic and supplement brand based in London with a mission to help individuals regain their confidence. As part of their high-end hair clinic in Central London, they are expanding their offering by introducing supplements and products to offer their clients. Specialising in surgical and non-surgical procedures, they have a complete range of proven solutions for individuals worldwide, including celebrities and world leaders. They are looking for someone to support their CEO with her appointments, day-to-day operations and events. Responsibilities: Efficiently organize and manage daily agenda and appointments: Maintain an organized schedule for key stakeholders. Coordinate and schedule appointments, ensuring smooth day-to-day operations. Handle incoming calls and emails promptly and professionally: Respond to inquiries and communications in a timely and courteous manner. Filter and redirect calls and emails to the appropriate personnel. Perform basic accounting and administrative tasks: Assist in basic financial tasks and record-keeping. Support administrative functions as needed to ensure smooth operations. Take initiative and demonstrate a solution-oriented mindset: Proactively identify and address challenges. Contribute ideas for process improvement and efficiency. Qualifications: Experience in a similar role for a minimum of 2 years. Excellent organisational skills. Smart, proactive, and able to work independently. Excellent spoken and written English skills. Proficiency in French (optional, but advantageous). Prior experience in a similar role is preferred. Strong interpersonal and communication skills. Ability to multitask and prioritize effectively. If you are ready to contribute to a company that is making a positive impact, apply now and be a key player in their mission to help individuals on their journey to healthier, fuller hair. Due to the nature of the business, this is an on-site position from Tuesday-Saturday. YF hire for brands that cherish an environment that’s inclusive for all and diverse, where every idea and perspective is valued. There is no discrimination based on ethnicity, religion, sexual orientation or gender expression, disability, age, national origin or marital status. We encourage applications from all.
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Position Summary: We are seeking a dynamic and detail-oriented Intern Watch Dealer who will also provide Assistant duties directly to the Group CEO and possess knowledge in security to join our start up watch dealership which will have a unique position in the technology sector. This unique role combines the art of luxury watch dealing with the precision of personal assistance and the vigilance of security awareness. The ideal candidate will have a passion for luxury watches, possess excellent organizational skills, and have a keen eye for detail and security. The role will constantly be evolving. Key Responsibilities: - Assist in the buying, selling, and valuation of luxury watches, working closely with the sales team to ensure a premium customer experience. - Conduct market research to stay informed about the latest trends in the luxury watch market and understand the security aspects related to high-value transactions. - Provide personal assistance to the senior dealer, including managing schedules, coordinating appointments, and handling confidential documents with discretion. - Assist in the development and implementation of security protocols for the storage and transportation of high-value inventory. - Facilitate communication between clients, vendors, and internal teams, ensuring all parties are informed and engaged. - Support the organization of special events, such as product launches or private viewings, with attention to security measures. - Perform administrative duties such as data entry, inventory management, and record-keeping with a high level of accuracy and confidentiality. - Engage in continuous learning to enhance knowledge of luxury watch brands, authentication processes, and security measures. Qualifications: - Currently pursuing or recently completed a degree in Business, Marketing, Security Studies, or a related field. - Fluent in English and French - Strong passion for and knowledge of luxury watches is preferred. - Excellent organizational and time-management skills, with the ability to prioritize tasks effectively. - Strong communication skills, both written and verbal, with the ability to interact professionally with clients and team members. - Basic understanding of security principles related to high-value assets, including physical security and data protection. - Proficiency in Microsoft Office Suite and the ability to quickly learn new software and systems. - Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills. - Discretion and sensitivity when handling confidential information. - Flexibility to work on evenings and weekends for special events or as needed. What We Offer: An exciting opportunity to gain hands-on experience in the luxury watch industry and personal assistance field. A dynamic and supportive team environment where you can develop your skills in sales, customer service, and security management. Exposure to exclusive events and the inner workings of the luxury retail sector. A mentorship program with industry professionals to guide your career development. Opportunities for career advancement within the company upon successful completion of the internship. Application Process: To apply, please submit your resume and a cover letter explaining your interest in luxury watches, any relevant experience, and your availability. Highlight any specific skills or experiences related to personal assistance or security knowledge that you bring to the role. We are an equal opportunity employer and welcome candidates from all backgrounds to apply. We value diversity and are committed to creating an inclusive environment for all employees. Job Types: Full-time, Apprenticeship, Zero hours contract Salary: £19,457.58-£25,000.00 per year Benefits: Company events Company pension Discounted or free food Employee mentoring programme Financial planning services On-site parking Private medical insurance Schedule: Monday to Friday Supplemental pay types: Bonus scheme Commission pay Performance bonus Education: GCSE or equivalent (preferred) Experience: Retail sales: 1 year (preferred) customer service: 1 year (preferred) Licence/Certification: Driving Licence (preferred) Ability to Commute: Chiswick (required) Ability to Relocate: Chiswick: Relocate before starting work (required) Work Location: In person
Goodenough College is a residential college for international postgraduate students located in the heart of Bloomsbury in London. The College's aim is to create a stimulating and inclusive residential environment through a well planned programme of lectures, dinners, concerts and social activities. The College is now recruiting for a full time Personal Assistant to the College Director (maternity cover). This busy and varied role involves providing comprehensive administrative assistance to the College Director including organising events, managing their diary, and overseeing governance activites such as producing minutes of meetings. The successful applicant is likely to have extensive administrative experience including excellent communication skills, minutes writing and producing Board reports. You should have meticulous attention to detail with high accuracy in proofreading. You must have a proactive and flexible approach to work with the ability to prioritise workload to meet deadlines. Excellent IT skills with MS Office applications knowledge are a must. Additionally, you must be willing and interested to be part of our vibrant and diverse College life. The College offers a welcoming and collaborative working environment in beautiful historic buildings based in Central London. We are looking for someone to start in this role as soon as possible, although some flexibility on start date can be discussed. Applicants must be able to provide evidence of their right to live and work in the UK.