Commercial Property Legal Secretary
8 days ago
Stratford and New Town
COMMERCIAL PROPERY SECRETARY REQUIRED A rare opportunity has arisen for an experienced Commercial Property Legal Secretary to join a rapidly expanding, modern, mid sized legal firm in the Essex/East London area. Applicants will have previous experience in Commercial Property and also have worked with a Senior Solicitor or Partner as the role is for a very Senior member of the firm. Our client is seeking someone full time and office based, the successful applicant will work closely with the Senior Partner on a variety of Commercial Property matters, they will be experienced in audio typing and dictation, have a can do attitude and a mature approach to handling clients. Duties to include: • Dictation;, • File opening formalities, risk assessment forms, sanctions list checks;, • Drafting initial letters to other side on residential matters;, • Liaising with internal departments to put searches in place and make necessary Land Registry enquiries;, • Liaising with internal departments on Land Registry post completion matters;, • Dealing with Companies House Registrations;, • Raising all bills for Team Solicitors;, • All file closing formalities;, • Downloading leases, rent deposit deeds, licences etc. from Practical Law and completing first initial draft., • Dealing with standard statutory lease extension matters, • Dealing with requisitions independently and researching Land Registry practice guides to deal with the same;, • Drafting statements of account and completion statements and all enquiries relating to the ledger;, • Assisting with file reviews and all corrective actions;, • Assisting Paralegals/Trainees with queries as and when required;, • Maintain organized case files on the Firm’s Practice Management System, managing document flow, indexing, and tracking deadlines, while ensuring all necessary information is readily accessible;, • Communicate with clients and other third parties and agents, responding to inquiries, providing updates on case progress, and relaying messages accurately to solicitors and other team members;, • Assist with billing processes, tracking time spent on cases, and preparing invoices, ensuring accuracy and timely submission to clients;, • Liaising with Team Solicitors on their ADR Reports;, • Collaborate effectively with fee-earners, and other business support staff, fostering a co-operative and efficient work environment;, • Be a self-motivator with a positive outlook;, • Have excellent attention to detail;, • Have the ability to maintain a professional and flexible attitude;, • Ability to prioritize tasks and work under pressure in a fast-paced environment., • Proficient in Microsoft Office suite and other relevant software applications. For full details please contact Natalie Mayger at The Recruiter Specialists