Administrative Assistant
2 days ago
Bromley
Job Title: Administrative Assistant Location: Bromley, Greater London Contract Type: Fixed Term Contract (12 Months) Working Pattern: Full Time Are you an organized, proactive individual with a knack for keeping things running smoothly? Our client is seeking an enthusiastic Administrative Assistant to join their dynamic team in Bromley! This is your chance to make a significant impact within a vibrant organization, where your talents will shine. Key Responsibilities: As an Administrative Assistant, you’ll play a crucial role in supporting our leadership team and ensuring the office operates seamlessly. Your day-to-day tasks will include: • Scheduling & Calendar Management: Coordinate meetings and manage calendars to optimize the time of our managers., • Meeting Preparation: Compile and organize documents and materials for meetings to ensure everything is ready for success., • Event Planning: Help organize meetings, events, and catering to create memorable experiences., • Purchasing & Supply Management: Utilize Ariba for efficient purchasing and supply chain management., • Resource Management: Assist with onboarding new hires, managing leavers, and resource allocations., • Travel Planning: Create detailed travel itineraries to keep our team moving smoothly., • Expense Management: Track expenses and maintain organizational charts., • Visitor Management: Ensure a warm welcome for visitors and manage access protocols. Our ideal candidate is not only resourceful and adaptable but also thrives in a fast-paced environment. Key qualifications include: • Communication Skills: Strong written and verbal communication skills to interact with senior executives and team members., • Technical Proficiency: Must be proficient in MS Office (Outlook, Word, Excel, PowerPoint) and familiar with Bank of America systems such as Concur and Ariba., • Attention to Detail: A meticulous approach to tasks and an ability to juggle multiple priorities in a deadline-driven environment., • Problem Solver: Proactively identify and resolve potential conflicts or issues, maintaining confidentiality at all times., • Positive Attitude: A polished, enthusiastic demeanor that brings energy to the workplace.
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