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Job Description • Follow daily instructions from higher management to create task list • Documents filling and record keeping of day-to-day activities • Liaising with Company Directors and other management executives to fulfil daily office tasks • Assist with the identification and implementation of process improvements for the team. • You will carry out other duties as assigned. • Receive project calls in a prompt and effective manner. • Take telephone calls, response to the email and report to the management as required • Keep tracks of all calls and queries received and response appropriately • undertakes reception responsibilities by greeting visitors and arranging refreshments; • ensures office supplies such as stationery and equipment are maintained. • Take customer feedback and report to management • Plan company diary and manage all appointments • Set reminders for meetings and send reminder emails to all staff regarding their upcoming appointments • Help management with admin tasks JOB DESCRIPTION OFFICE MANAGER/4161: Duties Include: • Oversee and manage daily office operations, ensuring all tasks are completed efficiently and effectively. • Manage the office budget and procurement of supplies, equipment, and services. • Organize, manage and delegate tasks of scheduling meetings, appointments, and travel arrangements. • Ensure that all employees are following company regulations • Develop and implement office policies and procedures to ensure smooth and efficient operation. • Manage and maintain office equipment, ensuring it is in good working order and that repairs and maintenance are scheduled as required. • Oversee the recruitment and onboarding of new employees, ensuring that they are appropriately trained, and their paperwork is completed accurately. • Coordinate with the IT department to ensure office hardware and software are correctly functioning. • Manage and maintain relationships with vendors and service providers, ensuring they provide quality company services. • Coordinate clients request with management to ensure timely response to the clients. • Identifying and raising any findings from weekly office inspections, escalating as necessary • Provide comprehensive administrative support and assigning duties to the employees • Ensure that Health and Safety and other statutory requirements are adhered to • Regular meetings with managing agents to ensure all compliance documentation is filed and systems are updated • Develop and maintain successful relationships with clients, 3rd party contractors and suppliers
A part-time role supporting The Medical Society of London and two sister Societies. The role is one of three permanent positions and includes administrative and membership support for the Societies, function organisation and managing the small function suite located in Lettsom House for external clients. The successful applicant will have office IT skills, understand basic AV provision and be a capable customer host. Employment is office-based and 20 hours per week (Daily 9-1) plus four evening functions a month (5-9:30pm). Start Date for the position is early May 2024.
Maintaining the company’s statutory books, including; a register of present and past directors and secretaries; a register of all shareholders, past and present and their shareholdings; a register of any charges on the company’s assets; minutes of general meetings and board meetings; a register of the debenture holders (typically banks) Filing annual returns at Companies House. Other documents which must be filed include the directors’ report and auditors’ report (unless the company is exempt), and financial statements, including details of the company’s assets and liabilities. Arranging meetings of the directors and the shareholders. This responsibility will involve the issue of proper notices of meetings, preparation of agenda, circulation of relevant papers and taking and producing minutes to record the business transacted at the meetings and the decisions taken. Informing Companies House of any significant changes in the company’s structure or management, for example the appointment or resignation of directors. Establishing and maintaining the company’s registered office as the address for any formal communications. Ensuring that all the company’s business stationery carries its name, registered number, country of registration and registered address. These details must also appear on the company website, emails, order forms and invoices. Ensuring the security of the company’s legal documents, including for example, the certificate of incorporation and memorandum and articles of association. Deciding on the company’s policy for the filing and retention of documents. Advising directors on their duties, and ensuring that they comply with corporate legislation and the articles of association of the company
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- Location: Seven Sisters area - Type: Start as Part-Time with potential for Full Time. Some times on the road - About Us: We are a well-established property maintenance firm dedicated to providing top-tier services to our clients. We are currently seeking a highly organised, dynamic, and versatile individual to join our team as a Secretary/ P/A This role combines secretarial duties with public relations tasks, offering a unique blend of responsibilities both in the office and on the road. - Key Responsibilities: - Perform general secretarial duties, including copywriting and multitasking - Assist in the preparation of reports, presentations, and other documents. - Handle communications with clients, suppliers, and other stakeholders if needed. - Support the firm's public relations efforts, including event planning, press releases, and social media management. - Travel as required for meetings, site visits, and other PA activities. - Work effectively under pressure and adapt to changing priorities and deadlines. - Requirements: - MUST HAVE : Valid driver's license and willingness to travel as needed. - Proven experience in secretarial work and/or public relations. - Exceptional communication skills, both verbal and written, with fluency in English. - Strong organisational and time-management abilities. - Proficiency in MS Office and social media platforms. - Ability to work independently and as part of a team. - Capacity to adjust to and work effectively under pressure. - What We Offer: - A dynamic and supportive work environment. - Opportunities for professional growth and development. - Competitive salary and travel expenses paid. - Salary: £25,771 per year, with entry-level and over £30,000 and beyond depending on the satisfaction and standards, (all expenses paid)
I am looking for a secretary to work in a medical clinic which provide aesthetic and plastic surgery . preferably that the applicant has some experience and bonous if speaks Arabic & english
La clinica ricerca una figura professionale per il ruolo di Receptionist/Secretary part time che parli italiano e inglese
We are looking for a highly organised personal assistant to perform administrative duties for senior management. Reasons why we need new employees: - To share their experience; - To answer phone calls and manage correspondence; - To teach the skills and experience of our team; - To schedule appointments, organise events and send reminders; - To schedule meetings and take notes; - To report to Studio management and perform secretarial and administrative duties; - To type, format and edit reports, documents and presentations; - To enter data, maintain databases and keep records; - To copy, scan and fax documents, as well as take notes; - To prepare the facility for scheduled events and arrange refreshments; - To order all equipment; - To observe best practices and etiquette; - To remind the Director of important tasks and deadlines; - To liaise with staff, suppliers and clients; - To collate and fill expenses; - Miscellaneous tasks to support the director, which will vary according to the sector and to the director's remit, eg completing some corporate reporting ( to ensure that the business is being run properly and complying with legislation and regulations) or conducting research; - To promote our company's services to the public market. By leveraging their expertise, they will help increase brand awareness and drive customer engagement; - To identify target audiences and create effective campaigns tailored to their preferences; - Multilingual Skills: Fluency in English, Russian, and Korean is highly desirable for this role. This will allow the PA to effectively communicate with our diverse customer base, including Russian-speaking customers and Koreans; - Politeness and Education: It is important for the candidate to have excellent interpersonal skills and maintain a polite and professional demeanour. Their high level of education will contribute to their ability to effectively communicate and engage with customers. We are looking for a highly organised personal assistant to perform personalised administrative duties for senior management. In this role, the Personal assistant is responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. To ensure success as a personal assistant, he should exhibit excellent organisational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customised administrative support. He should provide senior managers with day-to-day administrative support and provides assistance to individuals so that they can fulfil their daily business or personal responsibilities. PA duties include answering phone calls and managing correspondence, scheduling appointments and managing personal calendars. PA may also be required to organise events. The role of a PA is to free an executive’s time from administrative duties so that they can spend maximum time on strategic tasks. Skills, experience and qualifications required: - Discretion and trustworthiness: PA will often be a party to confidential information; - Excellent attention to detail; - Excellent oral and written communication skills; - Excellent organisation and people management skills; - Working knowledge of standard word processing spreadsheet and other productivity software tools; - Organisational skills and the ability to multitask, highly organised; - The ability to be proactive and take the initiative; - Flexibility and adaptability; - Tact and diplomacy; - Work as part of a team to leverage successful outcomes for our customers and our organisation; - Knowledge of standard software packages and the ability to learn company-specific software; - Excellent research skills (Market research practices and techniques); - Highly creative in presentation within business opportunities; - Advanced skills on MS office packages inc. Excel, Word and Outlook; - An interest in working with people; - Copywriting skills, preferably within corporate PR; - High level of personal motivation; - Must reside within a commutable distance; - Ability to communicate at a senior level; - Experience analysing data; - Budget and cost analysis experience; - Knowledge of social media platforms. The candidate: We would like to formally invite a Personal Assistant to join our Label Tattoo studio. As a sponsor will certify their maintenance during the stay and will pay a salary of £28,000 per annum. We will help find accommodation in London, and also help with travel arrangements from the airport should this be required. The dates/times will need to be confirmed but I suggest 29th March 2024. Job Type: Full-time Salary: £28,000.00 per year Benefits: - Company pension - On-site parking Schedule: - 8 hour shift Education: - GCSE or equivalent (required) Experience: - Management: 1 year (required) Location: - Unit B, York House, Avonmore Place, London, UK, W14 8RL (required) Work Location: In person