Administrative assistant Jobs in London

Administrative Assistant
RSM UK
Administrative Assistant. About the job To provide an enthusiastic, effective and efficient administration service to the office and to ensure that internal and external clients receive a quality service in all respects. As an integral part of the team, you will also work closely with colleagues to ensure communication is effective and a comprehensive administration and support service is offered at all times. General admin duties for the team will include: Working with the Partner and Managers within the office helping them to understand the secretarial support model and the service provided. Diary and meeting management Assist with booking internal/external meeting organisation and all related logistics including travel and accommodation. Screening telephone calls on behalf of the team and relay accurate information to colleagues. Correspondence - general letters / engagement letters. General administrative and project support To fully utilise the in house Dynamics client relationship management system. File reviews - helping to set up new files/filing.; Resource Central - using our inhouse meeting room booking system finding solutions where lack of availability Assist with timesheets and expenses as required Photocopy/scan documents/printing for the team Arrange couriers when required Set up conference calls using SKYPE Assist with post for the team including Supervisor and Assistants, circulating mail items to the wider team and assist with incoming and outgoing mail for the office as required. Attend staff team meetings and training courses Helping out within the wider secretarial team as and when able to. Carry out any other duties as are within the scope, spirit and purpose of the job, the title of the role and its grading, as requested by the line manager or head of department Organising collections and cards for various occasions within the department eg birthdays, exam results, leavers Provide cover for colleagues durin...
London
15 days ago
Registration Administrative Assistant
Green Network Energy
Registration Administrative Assistant. Location: East Croydon Department: Registration Team Role: Full-time Hours: 40 hours per week Start Date: Immediate COMPANY Green Network Energy is a new independent energy and gas supplier in the UK for domestic and business customer. The company is part of an Italian Group Green Network Spa based in Rome since 2003. Today is a top 10 Independent energy company in Europe with annual revenues of over €2billion. As a company with big ambitions to grow, we are looking to recruit new talent to be part of our journey. ROLE Your role will be to work on the registration of new customers in our CRM system, to ensure that new registrations issues are resolved as quickly as possible. RESPONSIBILITIES Managing our new customer enrolments' Working on time the objections from the previous energy supplier, rejection of the industry Responding to enquiries from customers, agents and partners Administering customer data and maintaining CRM systems Ensuring resolution of daily operational issues Performing other ad-hoc duties as requested by Team Leader, Manager or Head of Department. SKILLS & EXPERIENCE Experience in the UK Energy Industry and basic industry data flows essential. Ability to work well under pressure Good attention to detail (analytical, methodological and tenacious) Ability to prioritise and manage your own workload minimal supervision Willingness to learn and acquire new skills Comfortable working in a dynamic environment Good knowledge of Microsoft Office Suite. BENEFITS Competitive Salary Complementary hot drinks (coffee machines everywhere!) Game Area (table tennis and foosball table) Employee Preferred Tariff if you become our Customer (discounted gas and electricity bills) Discounts for gym Employee Cash Plan GNE is a diverse and inclusive employer. We celebrate diversity. We are committed to build a team that reflects a wide variety of skills, bac...
London
21 days ago
Team Assistant to Client Services Team of City based Asset Managers
KMK Recruitment Limited
Team Assistant to Client Services Team of City based Asset Managers. A fantastic opportunity has arisen at a leading Asset Management firm based in the City for a Team Assistant to support the Client Services Team . Working for this forward thinking and ever evolving business this will be supporting various teams requiring you to be truly flexible and adaptable to change. You will work for different personalities and people from all walks of life, therefore to be the best support it is important to tailor the support you give to each individual and team as everyone has their own way of working and achieving their goals. A successful assistant will be someone who can think ahead, anticipating not only what the teams need but how they would like things done too.” You will provide administrative support for the teams to include: • Complex diary management for key members of the teams • Meeting Coordination: organizing logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, audio conference and telepresence • Travel Coordination: creating itineraries for sometimes complicated business trips, including the booking of flights • Acting as the first point of contact for general and administrative queries • Assisting in maintaining accurate records on the research management system • Ability to prepare PowerPoint presentations, excel and word documents for team members as required • General administrative support: producing letters, booking couriers, taxis, rooms, managing stationary, organising team events etc. • Ad-hoc project work
London
4 days ago
Receptionist and Premises Assistant
Centre 404
Receptionist and Premises Assistant. Receptionist and Premises Assistant Location: London Salary: £20,000 per annum, rising to £21,000 upon successful completion of probation Hours: Full time, 35 hours per week Centre 404 is a successful local charity with an excellent reputation for providing high quality support and services to people with learning disabilities and their families in north London. We are now looking for a friendly, approachable and proactive individual to join our team as Receptionist and Premises Assistant. This is an excellent opportunity to use your strong administrative and organisational skills to support a well-loved and busy charity! As a Receptionist and Premises Assistant you will form a key part of the premises team, including responsibility for the reception and communal areas, as well as supporting the Premises Manager to ensure the smooth running of our wider facilities. You will be the first point of contact – and friendly face – that people refer to at Centre 404. You will also provide administrative and operational support to the organisation, ensuring queries are addressed and resolved in a timely manner and escalating any issues to the Premises Manager as applicable. This role involves balancing a busy workload, with a strong element of multi-tasking and taking responsibility for your area. This is a great opportunity to use your strong administrative and organisational skills to support a well-loved and busy charity. Some key duties will include: Manning the reception area, answering all incoming calls, welcoming visitors, and acting as first point of contact for staff and external enquiries Supervising reception volunteers and developing opportunities with support from the Volunteer and Communications Coordinator Assisting with supervision of the cleaners where applicable Assisting with setting up and servicing of meetings and events on site Supporting the Premises Manager and wider Central Service with premises and IT queri...
London
1 month ago
Business Support
Brook Street
Business Support. Job Title - Administrative Assistant Location - London, Paddington Brook Street is currently working on behalf of our Global IT Client to recruit a Administrative Assistant This is a contract role based in London, Paddington for 5 months, with view to being extended to max contract duration of 18 months As a Brook Street contractor you will be entitled to 25 days holiday per annum, 8 days paid Bank Holidays pro rota, discounted gym membership, use of the onsite health facility, access to online learning and training, free parking and an excellent subsidised restaurant. Salary: Up to £39163,00 plus 5% end of contract bonus depending on experience Responsibilities * Calendar and Travel management- proactively plan, coordinate and manage travel arrangements (i.e., visit of labs, visa application, and various outreaches) of the Management team; both domestic and international. * Expense Management - complete expense reports for Managers and review/approve expense reports for their staff. * Proactively plan and manage logistics for weekly forecast calls (folks attending in the room and dial in), Quarterly Business Updates, weekly management team meetings, morale events and team off sites (this includes but not limited to scheduling meeting requests, meeting facilities, lodging, catering, room set-up, audio visual support, dinner events, team building activities, accounting and invoices). * Record, document and store critical meeting notes and action plans * Management of systems, tools, and processes including: managing team distribution lists; owning management and periodic content update of the TEAM sites and applicable sub-sites; maintaining and publishing org charts; updating team contact lists; manage access to team server and websites . * Close cooperation and partnership with the Business Manager, Executive Assistant and management team members on projects. Candidate Requirements * Minimum 3 years of high level administrative exper...
London
13 days ago
French speaking Personal Assistant
Language Matters
French speaking Personal Assistant. This vacancy is a phenomenal opportunity for a French speaking PA to engage with one of the most respected firms within the banking and finance sector in Europe. You will be joining the firm on a temporary 4 month maternity cover contract, starting at the end of May. You will be delivering exceptional day to day administrative support to the General Manager and assisting with various tasks to the CBT and PSD teams when needed. You will be contributing in all aspects of administrative duties and play an important part in helping the company to achieve its goals by running the office smoothly. Your responsibilities will include: Managing a busy diary and scheduling appointments for the General Manager and other senior management personnel Addressing all incoming inquiries, calls, correspondence, diary management, organising travel arrangement and other demands for the General Manager Assisting with event management, team meetings and supporting with events when required Liaising with clients About you: You are expected to be a diligent employee who thrives in challenging situations and can juggle different workloads. To be considered for this vacancy, it is crucial that you have previous experience as a PA or Team Assistant in dealing with various administrative tasks and speak French fluently, as you will be interacting with French speaking clients/staff members. This is a fantastic opportunity for you to join this prestigious bank, where they offer an enjoyable workplace environment and where your hard work will be recognised and rewarded. Profile: Fluent in French and English, both written and spoken Previous experience working as an Administrator, Team Assistant, Team Secretary, Team PA or PA Experience in the investment, financial or banking sector Organised, team-player, accurate, friendly High attention to detail, ability to work independently To apply, please send your CV in English and ...
London
16 days ago

Administrative assistant Jobs in London