Receptionist / Secretary (H/F)

Administration

23/08/2020

Receptionist / Secretary (H/F)

Receptionist / Secretary (H/F).

Context Being part of our receptionist/secretary team you will welcome guests, visitors, and staff in a professional manner. Since you are a LIST ambassador towards our clients and LIST colleagues, excellent presentation is required. Service-oriented mind-set is a must. You will support on administrative tasks such as meeting rooms booking, ingoing/outgoing mail, announcement of guest arrivals, data entry in our systems.   Description Main responsibilities Reception Welcome and take care of visitors, provide information when required Answer phone calls and redirect to employees when required Ensure the upkeep, appearance and efficiency of the reception area (which includes the show room)   Administration Manage incoming / outgoing mail and courier services Manage several mailboxes at the same time Distribute lunch vouchers to staff Manage supplies stock and place order when needed Support staff on mail formatting, mailings, printings, enveloping activities, copies and binding, archiving and filing Support staff on a variety of tasks related to meetings and events (planning of meetings, invitations, rooms booking, catering…)   Data processing Input various data (mail, invoices, contracts…) Update/check dedicated databases   Profile A level degree with at least a first experience in a similar position Excellent service orientation mind-set Excellent communication skills Familiar with various IT software and messaging tools Advanced MS Office knowledge (Word, Excel, Powerpoint) Ability to manage and coordinate several tasks in parallel Highly organised, have active listening skills and are able to handle confidential information with discretion Able to work autonomously while maintaining a strong professional relationship with the team you will be part of Proficient in French and English (verbal and written) German and/or Luxembourgish is considered as an a...

  • Type d'emploi
    Temps plein

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Recruteur

Luxembourg Institute of Science and Technology (LIST)

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