Administrative Assistant En-Fr (M/F).
LE POSTE : For one of our clients, a European institution located in Luxembourg Kirchberg, SOFITEX TALENT is currently looking for an ADMINISTRATIVE ASSISTANT FR-EN (M/F) Accountabilities Analyse, verify, and perform quality control in a continuous autonomous manner on the relevant stages of the mandate lifecycle to ensure compliance and timely execution of the bank's procedures and mandate agreements; Monitor project and contractual events and deadlines and take appropriate action in case of delay; Prepare regular and ad-hoc internal reports for other departments / Mandate Officers and provide support for preparing external reports; By following four-eyes principles, perform administrative and operational tasks related to the relevant processes, including reporting, monitoring and audit, in order to maintain proper records/documentation and data quality (e.g. preparation and ensure filing of documents (GED), maintenance of databases, monitoring the contractual amendments); Ensure overall administrative coordination of the Division’s activities; Handle incoming and outgoing correspondence; Maintain various databases and filing systems; Assist in formatting, editing and proofreading documents (letters, notes, reports, graphs and presentations) as well as their finalisation, distribution and filing; Set up and maintain appropriate scanning/filing/archiving of electronic (notably in GED) and paper documentation, as well as ensure data quality to enable easy accesses and retrieval of data/records; Undertake ad-hoc research on Internet and/or other sources and prepare presentation materials Liaise with counterparts in the EU Commission, financial institutions, clients, etc.; PROFIL RECHERCHÉ : Qualifications Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified e...
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