Wells Empowerment Group

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• Mai Placement

  

  Executive Assistant

  8 days ago

  Newark

  Job Description Executive Assistant Newark, NJ (Onsite, Full Time) $80,000–$100,000 About the Role We are seeking a polished, highly organized Executive Assistant to support the Director of a large, fast-growing company. This is a high-impact support role for someone who thrives in a structured, fast-paced environment. The ideal candidate is detail-oriented, strong with presentations and documentation, confident in tracking goals and projects, and comfortable coordinating across multiple teams. You will play a key role in keeping leadership focused, prepared, and aligned while ensuring priorities and initiatives move forward efficiently. Key Responsibilities Executive & Administrative Support • Manage and optimize the Director's calendar and meeting priorities, • Prepare agendas, briefing materials, and organized follow-ups, • Take clear meeting notes and track action items to completion, • Maintain structured digital files and documentation systems Presentations & Reporting • Build and format professional PowerPoint presentations, • Prepare executive decks for leadership and cross-functional meetings, • Track departmental goals, KPIs, and project milestones, • Assist with reporting using Excel, • Maintain organized tracking sheets for deadlines and initiatives Project & Goal Tracking • Monitor project timelines and ensure consistent follow-through, • Track cross-team deliverables and provide status updates, • Proactively follow up with stakeholders to maintain accountability, • Identify delays and escalate when necessary Cross-Team Communication • Act as a communication bridge between the Director and internal teams, • Coordinate across operations, engineering, and support departments, • Draft professional internal communications and summaries, • Ensure clarity and alignment around priorities and updates Qualifications • 2–5+ years of experience as an Executive Assistant, Administrative Assistant, or Project Coordinator, • Strong PowerPoint Presentation skills with the ability to create clean, professional decks, • Basic to intermediate Excel skills, including tracking sheets and simple formulas, • Excellent written and verbal communication skills, • Highly organized with strong attention to detail, • Comfortable managing multiple priorities in a fast-paced environment, • Proactive mindset with the ability to anticipate needs, think ahead, and stay one step ahead of priorities, • Professional, dependable, and able to handle sensitive information discreetly What Success Looks Like • Leadership meetings are structured and well-prepared, • Presentations are polished, clear, and delivered on time, • Projects and goals are tracked with visibility and accountability, • Communication across teams is consistent and organized, • Leadership operates more efficiently because of your support Why This Role Matters This role directly enhances the effectiveness of senior leadership. Your organization, communication skills, and follow-through will create structure, clarity, and momentum across the department. If you are organized, proactive, and enjoy being the operational backbone behind a strong leader, we would love to speak with you. Email Resume:

• Stronghouse

  

  Executive Assistant

  12 days ago

  Newark

  Job Description About Stronghouse Strong on the Inside & Out. We know nothing's more valuable than what takes place on the inside of a home, the family moments that strengthen bonds. The lived experiences that shape communities. We believe our customers' attention should be on nurturing and enjoying their interests and their families, not on roofs, siding, or windows. Our job is to make sure that it never changes. The Executive Assistant provides high-level administrative and operational support primarily to the President of Retail while also assisting select leadership within the East Region. This role is critical to ensuring smooth daily operations, effective communication, and efficient coordination across multiple retail locations. Requires a highly organized, proactive, discreet individual. We are looking for someone who is comfortable working in a fast-paced, evolving environment. You will serve as a trusted partner to leadership, helping manage priorities, streamline workflows, and support key business initiatives. Role Description and Expectations Executive Support • Provide direct administrative support to the President of Retail, including calendar management, meeting coordination, and travel arrangements., • Serve as a gatekeeper and point of contact for internal and external communications., • Prepare agendas, presentations, reports, and meeting materials as needed., • Provide administrative and logistical support to designated East Region leaders as needed., • Assist with scheduling meetings, leadership calls and site visits., • Assist with special projects, cross-functional initiatives, and leadership priorities., • Help organize and maintain documents, files, and operational resources., • Support planning for leadership meetings and events., • Handle sensitive and confidential information with professionalism and secretion., • Draft internal communications on behalf of leadership when appropriate., • Ensure consistent, timely communication across teams. Qualifications • 3-5+ years of experience in an Executive Assistant, Administrative Assistant, or similar role., • Frequent travel will be required as needed to support the needs of the business, up to 50% travel, • Experience supporting senior-level executives preferred., • Strong organizational and time-management skills with exceptional attention to detail., • Ability to prioritize competing demands in a fast-paced environment., • Excellent written and verbal communication skills., • High level of professionalism, discretion, and emotional intelligence., • Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word); experience with Teams and calendar management tools required., • Comfortable working with changing priorities and across multiple locations or teams., • Experience supporting multi-location or regional operations., • Ability to anticipate needs and act proactively., • Strong follow-through and ownership mentality.

• Data Annotation

  

  Remote FP&A Manager - AI Trainer ($50-$60 per hour)

  1 month ago

  $97500 yearly

  Newark

  DataAnnotation is committed to creating high-quality AI. Join our team to help train the next generation of AI while enjoying the flexibility of remote work and the freedom to set your own schedule. This role is designed to fit a variety of lifestyles — whether you’re looking to contribute part-time alongside a current position, pursue it full-time, or engage periodically as a flexible professional opportunity. We're currently expanding into an exciting new area – teaching AI Assistant models to be a more useful tool for finance professionals. We're seeking experienced finance professionals with advanced degrees (MBA+) and professional experience to use their expertise to help shape how AI understands financial principles and decision-making. We’re growing a team of finance experts, and as the team grows, so will your opportunities. In this role, you might: Review and improve AI Assistant answers to questions about macro trends, corporate finance, and capital markets Leverage your education and work experience to check the reasoning and accuracy of an AI Assistant's work Push the models with complex, real-world scenarios and edge cases to see where their reasoning holds up – and where it doesn’t. Share clear, structured feedback to help make each new version of the AI smarter and more reliable. To succeed in this position, you should have expert-level financial reasoning and formal training in a finance-related discipline. A Master’s or PhD (completed or in progress) is strongly preferred. Relevant backgrounds include Financial Accounting, Investment Banking, Corporate Development, Wealth Management, and Insurance Planning. Benefits: This is a full-time or part-time REMOTE position You’ll be able to choose which projects you want to work on You can work on your own schedule Projects are paid hourly starting at USD $50-$60 per hour, with bonuses on high-quality and high-volume work Responsibilities: Give AI chatbots diverse and complex problems and evaluate their outputs Evaluate the quality produced by AI models for correctness and performance Qualifications: Fluency in English (native or bilingual level) Detail-oriented Proficient in financial analysis, financial modeling, data analysis, and other reasoning exercises related to finance management A current, in progress, or completed Masters and/or PhD is is preferred but not required Note: Payment is made via PayPal. We will never ask for any money from you. PayPal will handle any currency conversions from USD. This is an independent contract position.

• Data Annotation

  

  Remote Financial Planning & Analysis Manager - AI Trainer ($50-$60 per hour)

  5 days ago

  $97500 yearly

  Newark

  DataAnnotation is committed to creating high-quality AI. Join our team to help train the next generation of AI while enjoying the flexibility of remote work and the freedom to set your own schedule. This role is designed to fit a variety of lifestyles — whether you’re looking to contribute part-time alongside a current position, pursue it full-time, or engage periodically as a flexible professional opportunity. We're currently expanding into an exciting new area – teaching AI Assistant models to be a more useful tool for finance professionals. We're seeking experienced finance professionals with advanced degrees (MBA+) and professional experience to use their expertise to help shape how AI understands financial principles and decision-making. We’re growing a team of finance experts, and as the team grows, so will your opportunities. In this role, you might: Review and improve AI Assistant answers to questions about macro trends, corporate finance, and capital markets Leverage your education and work experience to check the reasoning and accuracy of an AI Assistant's work Push the models with complex, real-world scenarios and edge cases to see where their reasoning holds up – and where it doesn’t. Share clear, structured feedback to help make each new version of the AI smarter and more reliable. To succeed in this position, you should have expert-level financial reasoning and formal training in a finance-related discipline. A Master’s or PhD (completed or in progress) is strongly preferred. Relevant backgrounds include Financial Accounting, Investment Banking, Corporate Development, Wealth Management, and Insurance Planning. Benefits: This is a full-time or part-time REMOTE position You’ll be able to choose which projects you want to work on You can work on your own schedule Projects are paid hourly starting at USD $50-$60 per hour, with bonuses on high-quality and high-volume work Responsibilities: Give AI chatbots diverse and complex problems and evaluate their outputs Evaluate the quality produced by AI models for correctness and performance Qualifications: Fluency in English (native or bilingual level) Detail-oriented Proficient in financial analysis, financial modeling, data analysis, and other reasoning exercises related to finance management A current, in progress, or completed Masters and/or PhD is is preferred but not required Note: Payment is made via PayPal. We will never ask for any money from you. PayPal will handle any currency conversions from USD. This is an independent contract position.

• RecruitGigs

  

  Human Resource Assistant

  4 days ago

  Newark

  Job Summary We are seeking a proactive and detail-oriented Human Resources Assistant to join our HR team. In this vital role, you will support the full spectrum of human resources functions, ensuring smooth operations and fostering a positive workplace environment. Your energetic approach and strong organizational skills will help streamline HR processes, enhance employee engagement, and contribute to the strategic growth of our organization. This paid position offers an exciting opportunity to develop your HR expertise while making a meaningful impact on our team. DUTIES AND RESPONSIBILITIES: HR Operations & Employee Support • Assist employees with HR-related questions including pay rates, payroll discrepancies, and general concerns, • Respond to and help manage wage garnishment inquiries and documentation, • Support employee relations by escalating issues appropriately and maintaining confidentiality, • Timekeeping & Payroll Support, • Review, audit, and edit daily time clock punches (approx. 16+ employees or departments) Ensure accuracy of timekeeping records prior to payroll processing, • Work closely with payroll and supervisors to resolve discrepancies Recruiting & Staffing Coordination • Coordinate and schedule interviews with candidates and hiring managers Communicate staffing needs and job requisitions to staffing agencies, • Act as liaison between company and external staffing vendors, • Maintain clear communication with supervisors regarding headcount needs and updates Onboarding & Compliance • Assist with new hire onboarding, including document collection and verification Support new hire orientations, • Ensure all employee records are maintained accurately and in compliance with company policies and labor regulations Administrative Support • Maintain organized HR files and documentation, • Track hiring activity, onboarding progress and timekeeping system, • Support additional HR projects as needed QUALIFICATIONS: • Required Basic knowledge of HR principles and practices, • Strong organizational and clerical skills, • Excellent communication skills (written and verbal), • Ability to multitask in a fast-paced environment, • High level of attention to detail and confidentiality Preferred: • Bachelor’s degree in Human Resources, Business Administration, or related field Experience in manufacturing, logistics, or staffing environments is a plus, • Bilingual (English/Spanish) is a strong plus Key Traits for Success: • Extremely organized and detail-driven, • Proactive and able to problem-solve independently, • Comfortable interacting with hourly production employees and leadership, • Strong follow-through and sense of urgency

• Santora CPA Group

  

  Executive Assistant

  2 days ago

  Newark

  Executive Assistant to Managing Fiduciary of Trust Division We are a highly respected and growing CPA firm seeking an exceptional Executive Assistant to support the head Managing Fiduciary of our Trust Division. This is not a traditional administrative role. We’re looking for a proactive, strategic partner who thrives on staying one step ahead and enabling executive success. Santora CPA Group is known for its supportive, collaborative, and fun team culture, and we’re excited to add someone who brings energy, professionalism, and a sense of humor to the role. What You’ll Do (Highlights): • Own and expertly manage a complex, ever-changing executive calendar, • Anticipate needs, resolve scheduling conflicts, and act as a strategic gatekeeper, • Track key deadlines, follow-ups, and priorities to keep everything on track, • Serve as a central point of coordination across internal teams, clients, and advisors, • Draft professional communications and ensure smooth information flow, • Support business development efforts, including events and relationship tracking, • Handle sensitive information with the highest level of discretion, • Identify process improvements and help streamline operations What We’re Looking For: • 5+ years supporting a senior executive in a fast-paced environment, • Exceptional organizational skills and attention to detail, • Strong communication skills and sound judgment, • A proactive, solutions-oriented mindset with the ability to anticipate needs, • High level of professionalism, discretion, and emotional intelligence Why Join Us: • 100% paid health and dental insurance for employees and their dependents, • Fridays off in the summer, • On-site fitness center (landlord-provided), • Immediate entry into our 401(k) plan, • A supportive, team-oriented culture where your contributions truly matter The Opportunity: This role is a critical partner to the Trust Division’s leadership which ensures operational excellence while enabling the Managing Fiduciary to focus on clients, growth, and strategy. If you’re someone who takes pride in being indispensable, anticipates needs before they arise, and enjoys making a meaningful impact behind the scenes, we’d love to hear from you.

• J & J Staffing Resources

  

  Collections Specialist

  14 days ago

  Newark

  Debt Collections Specialist Location: Newark, Delaware (On-site) Pay: $16/hr Duration: Temp-to-Hire, Full-Time Position Overview Our client in Newark, DE is seeking a Debt Recovery Specialist to join their team for their upcoming training class in April. The schedule is 8am to 5pm Monday-Friday, however, required to work two nights a week from 12pm to 9pm with rotating Saturdays 8AM-12PM. Responsibilities • Achieve department standards, goals, and work minimum accounts per hour as set by management through continuous efforts to contact clients and collect debtor accounts while performing all phases of skip tracing work, • Follow up on all accounts/payment arrangements until paid, settled, cured from delinquency, or deemed uncollectible by management, • Keep accurate records and documentation of activity on accounts worked through policies and procedures as set forth by the company, • Adhere to and abide by all regulations as set forth by the FDCPA, • Any other duties as assigned by General Manager or Section Manager Skills • Must be available to attend and complete entire training program, • Required to work 2 nights per week until 9pm, • Strong customer service, written, and oral communication skills required, • Ability to work well under pressure, independently, and meet deadlines, • Experience in agency or bank recovery, and knowledge of the FDCPA and credit bureau reports (preferred), • Highly motivated and proactive For more information regarding this position or other opportunities contact J & J at: or 302-738-7800. Why Join J & J? J & J is a veteran founded and owned company honored by Forbes as one of the nation’s Best Professional Recruiting Firms. Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands of candidates with thriving local companies. J & J works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits. Stay on top of every opportunity - whenever you choose - even on the go. Download J & J’s Buzz app and get 1-tap apply, notifications of AI-matched jobs, and much more. Get Started at: . We Specialize in: Office, Skilled Industrial, Technical/IT, Healthcare, Legal, Accounting & Finance, Academic, Pharmaceutical, & Professional. Benefits: J & J offers weekly pay, Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a Referral Bonus.

• Coda Search│Staffing

  

  Legal Claims Specialist

  13 days ago

  Newark

  The position is part of the Case Management department working on all phases of injury claims. This is a full-time, onsite & permanent position. Ideal candidate: • Has an AA Degree and a year or more experience working in a Personal Injury, MedMal or Insurance Defense legal practice, • Quick learner, someone that can grasp concepts and apply them to similar projects, • Is empathetic, great listener, patient, and possesses strong communication skills, • Detailed-oriented and good at following established procedures, • Self-motivated, • Strong time management skills, • Highly organized and thorough in keeping current claimants informed and their case moving, • Skilled in data entry with various software programs, • Committed to our core values: Excellence, Conscientiousness, Innovation, Claimant Focused, and Collaboration Duties and Responsibilities: • Conduct interviews and follow-ups with claimants or their representative who are victims of defective drugs or devices, environmental contamination, or have a general personal injury claim, • Conducts pre-litigation investigations, aspects of discovery work, reviewing records, drafting correspondence, analytical work, and updates, follows and guides claimant through the pre-litigation process, • Coordinating and following up on the retrieval of claimant’s records., • Review medical records, annotating records following our robust bookmarking procedures, • Point of contact for your claimants, providing updates to their claim, • Interprets and disseminates information concerning claims and casework to supervisors, • Undertake a variety of administrative duties such as scheduling claimant appointments, managing calendars, and maintaining up-to-date case notes