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• Client Accelerators

  

  Executive Assistant to the CEO

  3 days ago

  Westfield

  Job Description REPORTS TO: CEO Location: 229 South Ave. W, Westfield, New Jersey, 07909 Compensation Structure: $60,000 - $84,000 Please Read This Full Job Post Before You Apply: Do you thrive on solving problems and figuring out the possible... and impossible? Do you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable? You'll read web pages, books, watch videos... whatever it takes... to gain what you need to quickly solve a problem. Every day. That's just who you are and how you get stuff done. Then this might be the perfect position for you.. ROLE You serve as the liaison between the CEO of Client Accelerators, and the rest of the company. This means you are responsible for executing processes and making decisions on behalf of the CEO. You will work on a one-to-one basis on a variety of tasks related to the CEO’s working and personal life. You'll work directly with our accomplished CEO who usually has his head in the clouds thinking abstractly about visionary projects and client strategies. Your sole job is to make sure that many of his day-to-day necessities are taken care of so his time is freed up for thinking, business development and executing. Given his time constraints and personality, some of his requests to you will be abstract and ambiguous. But you're an independent and critical thinker who isn't intimidated by that. You never fear asking a "stupid" clarifying question. But you also don't need step-by-step instructions and you frequently do quick research to generally educate yourself on the topic, so you can ask smarter, clarifying questions to zero in on the right approach and solution for the task at hand. To be the best executive assistant for him, you will need to be flexible, calm under pressure, a strategic thinker, and also able to work quickly when needed. The CEO's requests won't always be easy. He's always stretching and growing himself and that will mean the same for you. If you get stumped easily, this is definitely not the right job for you. He's ONLY interested in someone who thrives on being stretched, challenged, intellectually stimulated... and never broken. RESPONSIBILITIES • Managing projects on behalf of the CEO to ensure the team is held accountable and KPIs are met., • Meeting Minutes on the Weekly Executive Meeting, Mike’s 1-1’s, as well as documenting project status from these meetings to hold attendees accountable., • Each week, ensuring the CEO's agenda is set. You will do this by taking all items/projects where he is needed and prioritizing them, then blocking off times of the day for him to work on each. Your job is to ensure maximum productivity within his working hours., • Debrief CEO at beginning of each day on emails/messages/requests/inquiries that you are unable to respond to without his insight., • Acting as a Liaison with the Leadership team and CEO. This means that all items needed from the CEO by members of the Leadership team are documented and inserted into the CEO’s calendar., • Dealing with all incoming communication inquiries on behalf of CEO and acting as a liaison as much as possible on YouTube, Facebook, and Instagram, • Assisting the CEO in the execution of new projects and objectives within the company. This can range from scheduling meetings to filling out any and all paperwork to managing vendors and follow ups to launching a new book or funnel, • Acting as point of contact for all direct reports of CEO or anyone needing communication with CEO, • Organizing travel and complicated itineraries, • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information for the CEO as requested, • Ensuring the CEO’s home is stocked with all items necessary, this includes the correct foods & supplements, which keep him in peak shape and mood everyday., • Building and maintaining a live asset tracking system for cataloging & inventory control., • Pet care and management., • Reminding the Executive of important tasks and due dates as well as decision to be made, • To assist with any other tasks not directly in need of the CEO, • Research and purchase gifts for both business and personal occasions., • Help CEO deal with banks & refinancing properties Here's REALLY What This Job Feels LikeCEO Time & Operational Leverage • Filter, prioritize, and delegate 80% of non-strategic tasks, • Maintain Asana accuracy (updated M/W/F minimum), • Pre-plan CEO calendar weekly (completed by EOD Friday or Monday 9am latest), • Ensure fewer than 5 non-urgent interruptions per weekFinancial & Banking Management, • Assist the CEO with his personal finances, • 48-hour reconciliation of all financial transactions, • 100% of bills paid on time, • Weekly cash flow update and Monthly financial summary by 5th of each month, • Coordinate with CPA, banks, lendersReal Estate Portfolio Management, • Maintain 100% rent roll accuracy, • Ensure 100% rent collection logged within 72 hours, • Zero missed tax, mortgage, or insurance deadlines, • Coordinate all maintenance requests within 48 hours, • Maintain property performance dashboard updated bi-weekly, • Deliver quarterly portfolio summaryContent & Media Coordination, • Assist the CEO in launching 4–6 YouTube videos per month, • Maintain 90-day rolling content calendar, • Ensure publishing + metadata + SEO completed 100%, • Maintain 7-day rolling meal plan aligned with CEO health goals, • Ensure home and office food inventory is stocked 100% of time (no out-of-stock events on priority items), • Prepare minimum 2–3 fresh meals per day (as scheduled by CEO), • Create centralized digital asset log (within first 30 days), • Catalog 100% of laptops, desktops, monitors, hard drives, cameras, files, and physical equipment, • Tag each asset with ID number + location + assigned user, • Minimum 1 walks per day (weather permitting), • Maintain feeding schedule 100% adherence, • Track food inventory and restock before 5-day depletion window, • Schedule grooming once or twice a month, • Schedule annual vet + vaccinations before due dates, • Maintain digital pet medical record, • Coordinate boarding logistics when CEO travelsTravel & Logistics, • Complex travel planned minimum 30 days in advance, • Cost optimization comparisons provided, • Detailed itineraries delivered 48 hours prior to departureRESULTS, • Make sure CEO is focusing on the top 20% of activities that will move the company forward and the other 80% is taken care of / delegated to others, • The CEO's calendar is pre-planned each week or created/reviewed on that Monday of, so that the CEO is maximally effective and all demands of the CEO to move the business forward are completed., • Vital business and any/all personal appointments are set and pre scheduled as requested, keeping in mind distance, drive times and time between events to accommodate the CEO’s life., • Appropriate research is done on behalf of CEO to help direct focus involving new projects, ventures & anything else needing attention, • All interactions are screened and handled appropriately, reaching out to the CEO as needed for decision making., • Asana board is updated at minimum every Monday, Wednesday & Friday, • All inquiries on Social Media/Email are answered by EOD each day. 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There’s millions of problems, and not as many problem solvers, be the solution., • Open Source Code: We share what’s working with everyone, • Empty The Bucket: Picture this, if you just spent two hours cleaning your car, you put all of the cleaning materials away, but you notice you missed a spot. What do you do? You go back, get everything back out, and complete the job to perfection, • We’re a ‘TEAM’ not a Family: Leaders at CA hire, develop, and cut smartly, so we have Superstars at every position, • Ownership Thinking: Going out of your way to make sure your actions and the actions of your peers are in the best interest of the company, • Competitive Salary Package with bonus structure, • Unlimited PTO, • Great career growth opportunity - You’ll be working with ‘A’ players in Operations, Sales, Creative, and Media Buying, • Company Leadership Events and Industry Conferences

• The Sanphy Group

  

  Real Estate Executive Assistant

  27 days ago

  Westfield

  Job Description At The Sanphy Group, we're searching for a Real Estate Executive Assistant who thrives in a dynamic environment and enjoys being the central hub of our business operations. You'll play a crucial role in keeping our operations, clients, and details on track, allowing the Team Leader to focus on high-impact activities like appointments, negotiations, and company growth. If you're someone who enjoys having clear expectations and taking ownership, you'll find a supportive and fulfilling atmosphere here. Your detail-oriented nature and commitment to client satisfaction will ensure that everything runs smoothly and efficiently. This full-time opportunity offers a base salary of $60,000–$70,000, with performance-based bonus opportunities. Our typical schedule runs Monday to Friday from 9:00 a.m. to 5:00 p.m., with some flexibility during events and busy seasons. We're looking for someone who values precision, punctuality, and providing exceptional client care from start to finish. If you relish the idea of being a trusted "go to" on a small team and want to build something meaningful over the long term, we'd love to hear from you. Join us, and let's grow together. Compensation: $60,000 – $70,000 yearly Responsibilities: Your strengths in consistency, planning, and follow-through will be used every day. You will: • Manage the full process from contract to closing for buyers and sellers, coordinating timelines, inspections, vendors, and paperwork so nothing is missed, • Maintain and improve systems and checklists for transactions, leads, marketing, and events, making sure everyone knows who does what and by when, • Monitor all lead sources, ensure quick response, and keep simple, reliable follow-up plans so clients never feel forgotten, • Support client communication with clear “what happens next” updates and check-ins, while keeping the team leader as the primary relationship., • Plan and coordinate client events, street fairs, and expos, including timelines, vendor outreach, sponsorships, and logistics, so events run smoothly, • Run local errands in and around Union County and Essex County as needed, • Maintain the Team Leader’s calendar and priorities, protecting lead generation time and organizing key meetings and tasks, using technology tools to keep everything current and predictable, • Lives within a reasonable commute to Westfield, New Jersey, with reliable transportation for local errands in Union County and Essex County, • Licensed real estate agent or willing and able to become licensed quickly, • Two or more years of experience in real estate operations, transaction coordination, executive assistance, or a similar support role where you owned processes and deadlines, • Enjoys routines, checklists, and structure, and takes pride in keeping files, timelines, and communication organized, • Confident communicator by phone, email, and text, able to explain the process calmly to clients and work professionally with attorneys, lenders, and vendors, • Comfortable with technology and learning new platforms, including MLS, CRMs, and Google, • Workspace and AI tools are used to speed up writing and organization, • Steady, calm personality that can support a fast-paced, direct Team Leader, ask clarifying questions, and hold the line on priorities without drama or defensivenessAbout Company The Sanphy Group is a high-producing real estate team with Keller Williams Suburban Realty, serving Union County, Essex County, and surrounding New Jersey communities. We are a relationship-driven, community-focused team that believes in “luxury at every price point.” That means clear communication, follow-through, and treating every client with care.

• Standard Locknut LLC

  

  Sr. Human Resources Generalist

  24 days ago

  Westfield

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• Schill Landscaping and Lawn Care Services LLC

  

  Regional Contract Administrator

  21 days ago

  Westfield

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• Zoom Drain Indianapolis

  

  Customer Service Representative / Dispatcher

  28 days ago

  Westfield

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• JP Carroll Roofing

  

  Production Admin

  4 days ago

  Westfield

  Job Description About Us JP Carroll Roofing has been serving Connecticut and Massachusetts since 1987, with over 20,000 roofs installed and industry-leading warranties of up to 50 years. As proud members of the GAF President's Club, we provide expert roofing, siding, gutters, and window services backed by elite certifications and proven craftsmanship. We're known for reliability, integrity, and community-focused service across New England. If you're looking to grow your career in a high-performance team with strong values and long-term opportunity, JP Carroll Roofing has a place for you! Position Summary: Production Administrators play a key role in ensuring projects run smoothly and customers receive a white-glove experience. Highly organized and detail-oriented, they coordinate across crews, clients, and internal staff while managing multiple priorities with urgency. This role requires strong communication skills and technical proficiency to manage contracts, scheduling, permits, and project updates within our CRM (ServiceTitan). As ambassadors of our brand, Production Administrators help deliver on sales commitments, drive operational efficiency, and exceed customer expectations. Responsibilities: • Review customer contracts to confirm accuracy of colors, sizes, and job-specific details, • Prepare production documents and instructions for installation crews, • Order materials and coordinate timely delivery to job sites, • Communicate with customers to set expectations, schedule installations, and clarify project requirements, • Partner with leadership to continuously improve service quality standards, • Obtain and process permits from local building departments, • Manage status calls and provide timely customer updates through CRM systems, • Track and document progress of all project phases in service management software, • Develop and share comprehensive project plans with customers and internal staff, • Ensure installation documentation is complete and accurate, • Update invoices and purchasing documents to reflect changes identified during installation, • Monitor production performance, identify inefficiencies, and recommend improvements Required: • Customer service or administrative experience; construction or home services experience a plus, • Proficiency with CRM and service management software (ServiceTitan preferred), • Strong organizational skills and ability to manage multiple priorities with attention to detail, • Excellent verbal and written communication skills, with a customer-focused approach, • Problem-solving mindset; adaptable, proactive, and team-oriented, • Comfortable working at a computer for extended periods; able to occasionally lift up to 15 lbs, • Primarily M-F, standard business hours Pay Range: $22-28 per hour Job Type: Full-time FLSA: Non-exempt, Hourly Compensation & Benefits Disclosure Compensation for this role may be provided as hourly pay, salary, commission, piece-rate, bonuses, incentives, or a combination of these methods, depending on the position. The "Target Hourly Compensation" listed reflects our good-faith estimate of what we reasonably expect to pay for this role, based on factors such as experience, skills, candidate geographic location, state the job is located in, historical trends, and business needs. Actual earnings may vary. Where required by law, we also provide a general description of benefits and other forms of compensation offered, which may include health insurance, retirement plans, paid time off, and other employee programs. Target Hourly Compensation:$22—$28 USD Benefits: Full-time employees are eligible to participate in the following benefits: • Health, Dental, and Vision Insurance, • 401(k) with company match, • Company sponsored Life and AD&D coverage, • Paid Time Off At JP Carroll Roofing, we take pride in our people, our work, and our commitment to integrity. If you're looking for a company where you can grow professionally while making a real impact, we'd love to hear from you! Apply Today! JP Carroll Roofing is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, military service, or any other protected class. If you need a reasonable accommodation due to a disability, please contact Human Resources with your request and contact information. Applicant Privacy Policy