Electromechanex, LLC

Job description Position Summary: We are seeking a highly organized and proactive Clerical/Bookkeeper to assist in the daily operations of our office. To provide accounting, administrative and clerical support to ensure the efficient operation of the department or office. The associate we are looking for is efficient, pays attention to detail, has the ability to remember large amounts of information, has a positive attitude, is eager to learn, Excellent computer skills (MSOffice/Outlook/Excel/Access), strong organizational and follow-up skills; ability to multi-task, can work independently, when needed, as well as be willing to go the extra mile. Office & Accounting Duties: Assist the General Manager in overseeing daily operations, including planning, organizing, staffing, managing and controlling the operations and operational efficiency of the service center. Serve as the main point of contact in the office for internal and external communication Perform daily bookkeeping tasks, including accounts receivable/accounts payable with accuracy and timeliness. Answer incoming phone calls, emails and direct messages appropriately Maintain organized physical and digital filing systems, to ensure easy retrieval of information. Organizing and scheduling appointments Handling inquiries and incoming work requests Maintaining filing systems, photocopying, scanning and faxing Checking and entering data, updating and maintaining databases Create and manage Purchase Orders for equipment, parts, and services. Maintain and update Vendor and Customer records in the database system. Assist in setting up new part numbers for inventory and sales. Enter and reconcile journal entries in the accounting system System administration and data record updates Maintain office supplies inventory and manage vendor relationships for procurement needs. Assist adherence to safety standards and abide by standards of operation. Follow company guidelines Keeping office area neat and tidy. Service Operations Coordination: Track service requests, update job status, and ensure timely billing based on work completed and inventory used Maintain accurate records of service activities and coordinate with warehouse/inventory as needed Calculate repair estimates on incoming estimate repair jobs; note repair versus replacement costs; and communicate service options to appropriate customer representatives Schedule and dispatch field technicians for service calls and installations Act as a customer service liaison for job updates, customer requests, follow-ups, and satisfaction Assist in Implementing process improvements to enhance efficiency and effectiveness. Track and coordinate repair processes among departments to ensure timely completion of jobs and customer satisfaction. Perform 10 key typing for data entry tasks related to accounting and office management Provide excellent customer service, potentially interfacing with customers to finalize financial transactions. Maintain clear and professional communication, both written and verbal. Qualifications & Skills 2+ years of experience in accounting, bookkeeping, or office management Business, accounting, finance or management degree preferred Knowledge of relevant software applications including MS Office Suite, Access/Excel skills (e.g., formulas, pivot tables, data analysis). Proficiency in Accounting Software, particularly QuickBooks or similar ERP systems. Excellent communication and interpersonal skills, both written and verbal, to interact effectively with team members and external partners. Familiarity with inventory management, purchase orders, and vendor/customer setup. Strong knowledge of office management systems procedures and basic bookkeeping and accounting principles. Adaptable & Resourceful –Excellent time management and organizational skills, with ability to multitask, prioritize tasks effectively, and meet strict deadlines in a fast-paced environment. Excellent Customer service skills, with the ability to interact professionally with clients. Detail-oriented with strong problem-solving skills Reliable with patience and professionalism Self-starter with the ability to work independently and solve problems A need for a positive, friendly disposition that comes through in all your interactions. Key Competencies: Strong attention to detail and accuracy in all aspects of work. Organizational and planning Hard charging and self-motivated Data management Adaptability Customer Service Orientation · Attention to detail and accuracy · Problem-solving · Adaptability · Team work · Ensure compliance with company policies and industry regulations. · Professional, dependable, and able to handle confidential information with care Note: This summary is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position. Your cover letter should include why you think you would be a good fit for this role. Electromechanex, LLC, located in Vineland, NJ, provider of solutions for electric motors and motor control systems, services a wide range of customers, such as municipal utilities, mining, printing, and manufacturing facilities, focusing on a comprehensive range of efficient and high technical quality products and services