Accounts Payable Specialist
11 days ago
Tacoma
Job DescriptionDescription: Do you love clean ledgers, happy vendors, and on-time payments? We do, too. If reconciling, resolving, and relentlessly improving AP processes is your jam, come help us build a smarter Procure-to-Pay (P2P) function—moving approvals before we buy so our spend is controlled, our cycle times fly, and our vendors adore working with us. What you’ll do • Run AP operations end-to-end: process invoices, match POs, code expenses, and manage weekly payments., • Be the vendor champion: resolve inquiries, discrepancies, and payment issues while maintaining strong relationships., • Drive process improvements: identify bottlenecks, reduce costs, and strengthen compliance across AP workflows., • Collaborate and reconcile: partner with internal teams for approvals, ensure accurate month-end close, and support audits., • Manage data and compliance: oversee vendor onboarding, maintain data integrity, and ensure positive pay and licensing requirements are met. At Sprague Pest Solutions, we’re more than a pest control company—we’re a team of passionate professionals who care about each other and our clients. We offer competitive pay, great benefits, and a chance to be part of something meaningful. You’ll join a collaborative team that values accuracy, efficiency, and continuous improvement. Expect real ownership, support from smart peers, and the chance to shape how money moves through the business—from request to reconciliation. • Impactful Work: Directly influence financial health and strategic decisions, • Career Growth: Opportunities to lead projects and shape processes, plus ongoing training and advancement opportunities., • Salary: $25-30 per hour to start (depending on experience & credentials) plus annual bonus program, • Unlimited growth opportunities, with continuing education and leadership training, • Pride in your work and the Sprague mission, • Health, Vision, Dental Insurance within 30 days of hire, • 401K after 1 year, with 100% match up to 3% plus 50% match up to 6%, • Paid time off: Personal time available day 1, holiday and vacation time after 90 days, • Childcare assistance and college savings plan Requirements: What you’ll bring to this role Must-haves • Two year degree (or more), accounting or bookkeeping emphasis preferred, • 2+ years’ experience in accounts payable, vendor management, or financial reporting role, • Hands-on AP experience with invoice/PO matching, coding, and payment processing, • Comfort with ERP/AP automation tools and solid spreadsheet skills, • Vendor communication skills that blend empathy with precision, • Reconciliation and month-end close experience, including journal entries and audit support, • Working knowledge of banking interfaces and positive pay practices, • Prior experience using automation tools (e.g., Alteryx, UiPath), workflow management platforms, and vendor portals, • Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred, • Proficiency in accounting software (e.g., Sage, SAP, Oracle) and Microsoft Excel, • Experience helping stand up or mature a Procure-to-Pay (P2P) function, • Track record of process improvement (cycle time reduction, compliance wins, cost savings), • Multi-entity/multi-bank AP complexity, • Familiarity with licensing renewals and regulatory requirements Pre-Hire Screening Requirements: • 5+ years Satisfactory Motor Vehicle Record, • Criminal Background Check: Federal, State, County, • Employment, Education, Credit Checks Equal Employment Opportunity: Sprague Pest Solutions is an Equal Opportunity employer and promotes diversity through a culture of inclusion and opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. We are a drug and smoke-free environment. Detailed Job Description Position Title: Accounts Payable (AP) Specialist Department: Accounting Reports To: Controller FLSA Status: Non-Exempt EEOC Class: Professionals Salary: $25 - $30/hour plus incentives Position Summary: The primary responsibility of the Accounts Payable (AP) Specialist is to ensure the accurate and timely processing of vendor invoices and payments, proactively maintain positive vendor relationships, and support continuous improvement in AP processes. The AP Specialist will leverage technology solutions, collaborate across departments, and provide insights to enhance payment efficiency and compliance. In addition, the AP Specialist will work on establishing a Procure to Pay function to centralize vendor payments and shift the approval to prior to expenditure, rather than after consumption of the services or receipt of goods. Essential Duties & Responsibilities: • Conduct accounts payable activities, including invoice entry, verification against purchase orders, and weekly payment processing, • Proactively communicate with vendors to resolve inquiries, discrepancies, and payment issues; document all activities and agreements in a timely manner, • Identify and suggest process enhancements to improve payment cycle times, reduce costs, and strengthen compliance with company policies, • Collaborate with internal teams to ensure proper coding, approval, and documentation of expenditures, • Support vendor onboarding, maintenance, and data integrity across systems, • Reconcile vendor statements, review aging reports, and assist with month-end close, including preparing journal entries and supporting general ledger accuracy, cash reporting and accurate documentation for financial audits, • Process employee expense reimbursements, verify supporting documentation, ensure compliance with company policies, and issue timely payments, • Coordinate and process payments for business and entity licensing, maintain accurate records, and ensure timely renewals in compliance with regulatory requirements, • Ensure payment compliance with positive pay rules across various entities, banks and payment types, • Provide customer service regarding payment issues, account adjustments, and refund processing as needed, • Research and resolve complex vendor requests, escalating issues to management or support teams as appropriate, • Analyze AP data sets, identify trends or issues, and provide recommendations for process improvement to department leadership, • Demonstrate a forward-thinking mindset, developing preventative solutions to minimize errors and inefficiencies, • Two year degree (or more), accounting or bookkeeping emphasis preferred, • 2+ years’ experience in accounts payable, vendor management, or financial reporting role, • Outstanding verbal and written communication with vendors, peers, other departments and supervisors, • Navigate conflict, recommend options, and facilitate solutions that best serve the company’s objectives and values, • Expertise in AP and accounting software (e.g., Sage, SAP, Oracle) and Microsoft Office (Teams, Excel, Word, Outlook); ability to learn new software quickly, • Ability to manage multiple datasets, validate completeness and accuracy of system reports, think critically and analyze data to provide relevant business insights and provide ideas for meaningful cross-departmental process improvement suggestions, • Adapt quickly to change and work under tight deadlines, sharing information across the organization as necessary; must be able to work extended hours and/or weekends as necessary, • Set priorities and manage time to accomplish work goals according to quality standards and deadlines with minimal direction and support, • Adapt quickly and work effectively in a fast-paced office environment; demonstrates a sense of urgency and takes initiative when necessary, • Perform effectively with minimal direction, self-direct work, and escalate problems to manager where appropriate, • Use independent judgment to handle customer issues efficiently and in accordance with company policies and guiding principles, • Attention to detail and ability to recognize and correct errors and inconsistencies timely and accurately, • Proficiency in computer software and systems including, but not limited to Microsoft Office (Teams, Excel, Word, Outlook), billing systems, and web-based portals; ability to learn new software quickly, • Ability to pass background screening requirements, including identity, education, credit, and criminal history checks Preferred Qualifications • Prior experience using automation tools (e.g., Alteryx, UiPath), workflow management platforms, and vendor portals, • Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred, • Proficiency in accounting software (e.g., Sage, SAP, Oracle) and Microsoft Excel, • Strong attention to detail and organizational skills, proficient with project management and solutions-oriented mindset, • Excellent communication and customer service abilities, • Ability to work independently and manage multiple priorities simultaneously Physical Requirements: Long periods of stationary work, working on a computer, moving between various work areas, going up and down stairs, talking on the phone, working with office/computer equipment, and sitting at desk or table while listening, talking and taking notes. Disclaimer: W. B. Sprague Company Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment. Equal Employment Opportunity: Sprague Pest Solutions is an Equal Opportunity employer and promotes diversity through a culture of inclusion and opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. We are a drug and smoke-free environment.
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