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• MMS Distribution LLC

  

  Administrative Assistant

  9 days ago

  $50000–$65000 yearly

  Full-time

  Garden City

  MMS Distribution is a fast-growing leader in the distribution of alternative products to convenience stores and tobacconists nationwide. We pride ourselves on innovation, service, and aggressive growth in a rapidly evolving retail market. Position Overview We are seeking a detail-oriented, highly organized Administrative Assistant to join our team. This role is critical in supporting our sales force and ensuring smooth daily operations. The ideal candidate will thrive in a fast-paced environment, handle multiple responsibilities with ease, and play a key part in the continued success of our sales team. Key Responsibilities • Manage accounts receivable, including invoicing customers and tracking payments., • Coordinate travel arrangements for the sales force, including flights, hotels, and itineraries., • Provide administrative support to the sales team for day-to-day activities., • Assist with preparing sales reports, presentations, and customer documentation., • Maintain organized records of invoices, expenses, and travel logistics., • Serve as a communication point between sales staff, management, and customers. Qualifications • Previous administrative or accounts receivable experience preferred., • Strong organizational and multitasking skills., • Proficiency in Microsoft Office (Excel, Word, Outlook) and basic accounting software., • Excellent written and verbal communication skills., • Ability to work independently and as part of a team., • Detail-oriented with a strong sense of accountability. What We Offer • Competitive salary and benefits package., • Opportunity to grow within a rapidly expanding company., • Dynamic, team-oriented work environment., • A chance to directly contribute to the growth and success of MMS Distribution

  Immediate start!

  No experience

  Easy apply
• Henley & Company LLC

  

  ADMINISTRATIVE ASSISTANT

  2 months ago

  $10–$20 hourly

  Part-time

  Uniondale

  Henley & Company LLC is a stock brokerage firm that has been around for over 30 years...We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. There is an opportunity for learning and growth if you are interested in the stock market and financial field...Duties of the Administrative Assistant include providing support to our brokers, assisting in daily office needs and managing our company’s general administrative activities. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work are key. Administrative Assistant responsibilities include answering phones, assisting clients, brokers and any other duties that come up during the day. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Sales Assistant should ensure the efficient and smooth day-to-day operation of our office. Stock Broker registration is an option for those interested. This could be a valuable experience to anyone going into finance.

  Easy apply
• Hughes Resources

  

  Inventory Control Clerk

  11 days ago

  Freeport

  Job DescriptionInventory Control Clerk: Freeport, IllinoisOur customer in Freeport, Illinois is seeking motivated individuals to join their growing team. We’re hiring Inventory Control Clerks to work full-time on 1st shift. This is an excellent opportunity for someone who enjoys organization, teamwork, and keeping operations running smoothly.As an Inventory Control Clerk, you’ll play a key role in maintaining accurate inventory levels, supporting production, and ensuring materials are always where they need to be. If you’re detail-oriented, dependable, and ready to make an impact, this is the role for you. Responsibilities of the Inventory Control Clerk: • Monitor and maintain accurate inventory counts and records., • Perform cycle counts and reconcile discrepancies., • Assist with receiving, labeling, and organizing inventory items., • Coordinate with production and shipping departments to ensure materials are available as needed., • Use inventory software and spreadsheets for data entry and reporting., • Previous experience in inventory control or warehouse operations preferred., • Strong attention to detail and organizational skills., • Ability to work independently and as part of a team., • Proficient in Microsoft Excel and inventory management systems., • Good communication and problem-solving skills., • Health insurance, • Paid time off, • 401k with company match, • Paid weekly, • Direct deposit

• FurstStaffing

  

  Inventory Control Clerk

  19 days ago

  Freeport

  Job DescriptionInventory Control ClerkOur client is seeking an Inventory Control Clerk to join their team on a Furst-to-Hire basis. The primary responsibility of the Inventory Control Clerk is to ensure that inventory is accurate and up to date. The Inventory Control Clerk will coordinate activity between various groups to gather inventory information, maintain current shipping records and maintain details on expected incoming inventory. The Inventory Control Clerk will provide and receive updates on inventory-related issues. Hours: 6am – 2pm M-FPay: $17.00/hourBenefits: FurstStaffing Benefits Inventory Control Clerk Responsibilities: • Ensure the accuracy and integrity of the physical inventory count within the facility, • Maintain a well-organized, clean, and safe storage area, • Confirm all items are labeled properly and easily accessible, • Conduct daily cycle counts, • Update inventory records to confirm stock aligns with system records; report inventory variances in a timely manner, • Assist other departments and teams by providing current stock level information, • Ensure products are stored in optimal conditions; report any damaged, expired or unreliable goodsPlease apply here, or if already registered with FurstStaffing, contact Emily at 815-656-4490. #FSSTDAR

• We Guide, You Grow LLC.

  

  Executive Assistant To President

  3 days ago

  Freeport

  Job Description Executive Assistant / Personal Assistant to CEO Location: Butler County, PA Salary: $95,000 – $120,000 (Based on experience) We Guide, You Grow LLC is hiring an Executive Assistant/Personal Assistant to support the CEO of a busy construction company based in Butler County, PA. This is a key role supporting both business and personal operations in a fast-paced, growing environment. About the Role: You’ll work closely with the CEO to keep daily operations organized and on track—managing schedules, communications, travel, and key administrative projects. You should be proactive, adaptable, and able to handle both business and personal tasks with professionalism and confidentiality. Key Responsibilities: • Calendar & Email Management – Coordinate meetings, manage inboxes, and ensure the CEO stays organized and prepared., • Travel & Logistics – Plan and book business and personal travel (including international and private travel)., • Administrative Support – Handle calls, messages, file organization (physical & digital), and manage day-to-day priorities., • Event Coordination – Assist with corporate meetings, social events, and personal activities., • Financial Support – Help with tracking expenses, invoices, and tax documentation., • Experience supporting a CEO or senior executive (or a strong desire to grow into that role)., • Excellent communication, organization, and problem-solving skills., • Tech-savvy: comfortable with Microsoft Office, internet tools, and mobile apps., • Strong sense of discretion, follow-through, and emotional intelligence., • Degree a plus, • Experience with project management or administrative leadership.Company DescriptionWe Guide, You Grow LLC provides career placement services to companies. check us out at: Guide, You Grow LLC provides career placement services to companies.\r\n\r\ncheck us out at:

• Semitronics Corporation

  

  HR Administrative Assistant

  4 days ago

  Freeport

  Job DescriptionBenefits: • 401(k), • Dental insurance, • Paid time off, • Profit sharing Key Responsibilities: Human Resources Support: • Maintain employee records and ensure compliance with HR policies and regulations., • Help onboard new employees by preparing documentation and conducting intro sessions., • Coordinate employee training and development programs., • Administer compensation and benefits., • Educate employees on HR-related topics, including leave and compensation., • Assist in performance reviews quarterly., • Support payroll processing and track employee time-off requests., • Respond to HR-related inquiries and provide information to employees as needed., • Assist with employee relations by mediating conflicts, addressing employee concerns, and ensuring a positive work environment., • Support compliance efforts by ensuring adherence to labor laws, safety regulations, and industry standards., • Maintain HR software and databases to ensure systems are up-to-date and functioning smoothly., • Monitor employee satisfaction through surveys and feedback to improve employee engagement., • Assist in the development of HR policies related to attendance, performance, and conduct., • Track and manage employee certifications and licenses, ensuring all necessary certifications are up-to-date., • Assist with internal audits by supporting audits of employee records, policies, and practices to ensure compliance and identify areas for improvement.Office Management:, • Manage and organize office operations and procedures., • Coordinate meetings and appointments., • Handle incoming and outgoing correspondence., • Greet visitors and respond to inquiries., • Provide general administrative support to staff as needed., • Assist with HR-related tasks, including employee records maintenance and onboarding support.Qualifications:, • Associate's or bachelor's degree in business administration, human resources, or a related field preferred., • A minimum of 4 years of HR experience is preferred. Candidates with equivalent professional experience will be considered in lieu of a bachelor's degree., • Excellent organizational and time management abilities., • Strong written and verbal communication skills., • Discretion and integrity when dealing with sensitive information., • Capacity to work independently and collaboratively in a team., • Familiarity with HR processes and regulations is advantageous. Benefits: At Semitronics Corp, we highly value our employees and offer a competitive benefits package to support their well-being and professional growth, including • Dental Insurance, • Vision Insurance, • 401(k) Safe Harbor Profit Sharing Plan How to Apply: Interested candidates are invited to submit their resume to with the subject line "HR Administrative Assistant - [Your Name]." Applications will be reviewed on a rolling basis or you can apply on this posting.

• LHH

  

  Bilingual Front Desk Admin

  17 days ago

  Freeport

  Job DescriptionJob Title: Temporary Bilingual Front Desk AdminLocation: Freeport, NY Schedule: * Monday–Friday, 9:00 AM–5:00 PM * Flexibility to cover a 1:00 PM–9:00 PM shift one to two times per week Hourly Rate: $24–$25 per hour (based on experience) Responsibilities: * Serve as the first point of contact for visitors and clients, ensuring a professional and welcoming environment * Answer and direct phone calls, manage inquiries, and provide accurate information * Schedule appointments and maintain calendars * Assist with administrative tasks including data entry, filing, and document management * Support office operations and collaborate with internal teams as needed Requirements: * Bilingual in Spanish (required) * Ability to work full-time onsite * Previous experience in a front desk, receptionist, or similar administrative role * Strong organizational and communication skills * Familiarity with EMR systems preferred but not required * Professional demeanor and ability to multitask in a fast-paced environment Pay Details: $24.00 to $25.00 per hour Search managed by: Clare Rant Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

• Delta Air Compressor Inc

  

  Office Assistant

  22 days ago

  Freeport

  Job DescriptionBenefits: • 401(k) matching, • Competitive salary, • Flexible schedule, • Flexible Scheduling Responsibilities • General customer service, • Updating the customer data base, • Answering phones in a pleasant and professional manner to schedule appointments, • Responsible for preparing daily work orders for mechanics, • Pay and record invoices, • Dealing with vendorsQualifications, • High school diploma/GED required, some college preferred, • Previous office experience preferred, • Understanding of office equipment, systems, and procedures, • Skilled in Microsoft Office, Excel, and Outlook, • Time management skills and ability to prioritize multiple tasks, • Problem-solving skills and attention to detail