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• Simplicity Group Holdings

  

  Office Administrator

  14 days ago

  Irvine

  Job Description Position Title: Office Administrator Reports to: Principal Partner Department: Administration Location: 19000 Macarthur Blvd. #450, Irvine, CA 92612; In-Office Classification: Part-time, NonExempt Summary / Job Objective: General Office Admin duties include supporting the general workflow of the other staff via regular duties below and as requested by Staff. Primary Job Duties: E-Filing o Scan paper docs into Scan folder o Place all original/paper documents processed daily in the folder assigned for the day o Save and Label docuements in our electronic filing and data transmission system o Download files from Agency Management System and save accordingly New Business Support o Order insurance exams o Order medical records o Send applications and requirements to insurance carriers o Process delivery requirements for advisors and agents o Mainain and update undewriting database per new case responses Misc o Ordering and Organzing Office Supplies o Scanning documents to other Staff as needed o Assist with Mail – Sorting, Postage, Picking Up Mail o Call Insruance Carriers, Agents, Advisors for basic information as needed o Miscellaneous database and excel work Lead, Client, and Mail Support includes sending out monthly letters to a varitey of groups o This process can include: · Retreiving data from existing databases · Downloading data from insurance carrier or vendor websites · Completing mail merges and printing letters · Stuffing envelopes and applying postage · Database management and administration Qualifications: · High school Diploma / GED required; advanced degree preferred · At least 1 year in office administrator position · Experience with Annuities, Life Insurance a plus · Proficient with Microsoft Office – Word, Excel, Power Point · Experience with Google Workspace preferred Core Competencies: · Strong customer service acumen · Strong communication skills; written, verbal, telephonix · Detail Oriented · Self-Motivated · Ablet to work successfully in both a team environment as well as independently Compensation & Benefits: Compensation (based on experience) • Hourly rate: $18.00 - $22.00/hour, • California Sick Time Company DescriptionHeadquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy. Through its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $10 billion of insurance assets and has $10 billion of assets under management and advisement as of Q4 2024. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,200 employees and 70 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business. For more information, please visit simplicitygroup.com.Headquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy.\r\n\r\nThrough its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $10 billion of insurance assets and has $10 billion of assets under management and advisement as of Q4 2024. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,200 employees and 70 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business.\r\n\r\nFor more information, please visit simplicitygroup.com.

• BOOKKEEPING ENTERPRISES

  

  Accounts Payable Specialist

  1 month ago

  Irvine

  Job Description At Bookkeeping Enterprises, we provide outsourced bookkeeping and accounting services to a diverse range of clients across multiple industries nationwide. Our mission is to deliver accurate, timely, and reliable financial reporting so our clients can focus on running their businesses. We are seeking a highly organized Accounts Payable Clerk who thrives in a multi-client environment and enjoys the variety that comes with supporting different businesses. Responsibilities: * Accurately review, code, and process invoices for multiple clients across various industries * Match purchase orders, packing slips, and invoices to ensure accuracy before payment * Enter bills, payments, and vendor credits into QuickBooks (both Desktop and Online, depending on the client) * Manage vendor communications, research discrepancies, and resolve billing/payment issues promptly * Prepare and process weekly check runs, ACH transfers, and wire payments for multiple clients * Reconcile vendor statements and maintain up-to-date accounts payable aging reports * Ensure timely and accurate posting of expenses to the correct client accounts and projects * Assist in preparing accruals and adjustments during month-end close for each client * Maintain organized digital files of vendor documents, W-9s, and other compliance forms * Support year-end processes including 1099 preparation and audit requests * Collaborate with other team members and client contacts to ensure smooth AP operations Qualifications: * Minimum of 3 years of hands-on Accounts Payable experience * Strong proficiency with QuickBooks (both Desktop and Online versions) a must * Experience working with multiple clients or in a public accounting/outsourced bookkeeping environment preferred * Ability to manage competing deadlines and prioritize tasks across multiple client accounts * Strong working knowledge of Microsoft Excel (VLOOKUP, pivot tables) and Microsoft Office * Familiarity with document management systems and cloud-based accounting tools * Excellent communication skills to professionally interact with clients and vendors * High attention to detail and accuracy when handling multiple sets of books * Ability to work independently while also collaborating as part of a remote accounting team * Knowledge of GAAP and internal controls related to accounts payable (preferred) * Experience preparing 1099s and supporting external audits (preferred) What We Offer: * Competitive compensation * The opportunity to work with a wide variety of industries and client businesses * Flexible work environment with growth opportunities

• Wilshire Law Firm

  

  Bilingual Front Desk Receptionist (Irvine)

  2 days ago

  Irvine

  Job DescriptionBilingual Front Desk Receptionist (Irvine) Wilshire Law Firm is a distinguished, award-winning legal practice with over 18 years of experience, specializing in Personal Injury, Employee Rights, and Consumer Class Action lawsuits. We are dedicated to upholding the highest standards of Excellence and Justice and are united in our commitment to achieve the best outcome for our clients. You will work side by side on a team of dynamic, collaborative, and client-focused professionals who are committed to delivering on our founding core values: Excellence, Teamwork, and Integrity. The Opportunity As ourFront Desk Receptionist, you will have the opportunity to greet, assist, and provide direction and information to clients, visitors, and other guests of the firm. Accountable for • Greet clients, visitors, and guests of the firm., • Determine the purpose of each persons visit and direct or escort them to the appropriate location., • Answer, screen, and direct a heavy volume of phone calls to staff., • Take messages and schedule appointments., • Receive mail, documents, packages, and courier deliveries and deliver or distribute items., • Perform administrative and clerical support tasks., • Excellent verbal communication skills., • Excellent interpersonal and customer service skills., • Basic understanding of administrative and clerical procedures and systems., • Proficient with Microsoft Office Suite or related software., • Must be bilingual in Spanish., • Paid time off and paid holidays, • Opportunities for growth and advancement, • Team outings and sponsored events, • Employee referral bonus programs, • Firm-paid Medical HMO with affordable upgrades, • Firm-paid Life and AD&D insurance, • Low-cost Dental and Vision plans, • 401k, • FSA (Flexible Spending Account), • EAP (Employee Assistance Program)

• Primior

  

  Social Media Marketing Assistant (In-Office)

  1 day ago

  Irvine

  Job Description We’re hiring a Social Media Marketing Assistant to support the CEO’s personal brand and company brands under Primior — a real estate investment and asset management platform managing billions in assets. You’ll help execute social media content, manage DMs, assist with appointment setting, and support day-to-day marketing workflows. This role works directly with the CEO and is ideal for someone who wants hands-on experience in social media, branding, and sales support. About Primior Primior is a vertically integrated real estate investment platform focused on development, asset management, and innovative investment structures. The company manages $2B+ in assets, operates multiple real estate businesses, and is actively building both company brands and the CEO’s personal brand across social platforms. What You’ll Work On • Social media execution for:, • CEO’s personal brand, • Primior and related company brands, • Platforms primarily include:, • LinkedIn, • X (Twitter), • YouTube, • Plus reposting / coordination on other platforms (Instagram, etc.) Key Responsibilities • Assist with posting and managing social media content for:, • CEO’s personal brand, • Primior and related company brands, • Write and edit short-form copy (posts, captions, DMs), • Engage with the community by:, • Replying to comments and messages, • Commenting on relevant posts to build visibility and relationships, • Helping foster a thoughtful, professional community, • Manage inbound and outbound DMs for engagement and appointment setting, • Support influencer management and outreach, including:, • Identifying relevant creators and accounts, • Sending outreach messages and coordinating responses, • Tracking conversations, collaborations, and follow-ups, • Coordinate meetings and follow-ups generated from social platforms, • Help organize content calendars, leads, and marketing workflows, • Support general marketing and sales-related admin tasks Requirements • Strong written communication skills, • Organized, detail-oriented, and reliable, • Comfortable using LinkedIn, X, and YouTube, • Willing to learn, take feedback, and execute consistently, • Must be local and able to work in-office every day (Irvine) Nice to Have (Not Required) • Social media management experience, • Copywriting experience, • Appointment setting or DM outreach experience, • Influencer outreach or partnership coordination experience, • Background or interest in investing (real estate, stocks, crypto, or finance), • Familiarity with basic CRM or tracking tools Experience is a plus, not required. Training provided. Execution and attitude matter most. Compensation • $20–25/hour, based on experience, • Opportunity for increased responsibility and pay growth, • Stable, full-time, in-office role Why This Role • Work directly with a CEO building a real personal and company brand, • Learn how social media, community, influencer partnerships, and sales connect, • Exposure to real-world investing and business operations, • Long-term growth opportunity for the right person How to Apply Please send: • Your resume, • A short note explaining your interest, • Any relevant social media, engagement, or investing experience (optional), • Confirmation you can work in-office full time in IrvineCompany DescriptionPrimior is an innovative real estate asset management firm based in Southern California, specializing in real estate development, with over $2 billion in assets under management. Our mission is to democratize access to real estate investing by leveraging technology, transparency, and education. We develop, manage, and tokenize institutional-grade real estate projects, making them accessible to all. We believe real estate is the world’s greatest asset class, and everyone deserves the opportunity to own a piece of it. Our mission is to make institutional-grade real estate investing accessible to all. Our company culture is built on three core values: Ownership, Coachability, and Relentlessness. We take full responsibility for our work, stay humble and open to growth, and pursue excellence with unwavering drive. These values aren’t just ideals—they are the standard for how we hire, operate, and win together. At Primior, we’re building a team of accountable, curious, and unstoppable individuals who treat the business like their own and help others rise with them. A Publicly Traded Leader As a publicly traded company, we offer investors exclusive access to premium real estate assets, combining expert market insight with strategic growth opportunities. Welcome to Primior – Where Vision Meets Excellence.Primior is an innovative real estate asset management firm based in Southern California, specializing in real estate development, with over $2 billion in assets under management. Our mission is to democratize access to real estate investing by leveraging technology, transparency, and education. We develop, manage, and tokenize institutional-grade real estate projects, making them accessible to all.\r\n\r\nWe believe real estate is the world’s greatest asset class, and everyone deserves the opportunity to own a piece of it.\r\n\r\nOur mission is to make institutional-grade real estate investing accessible to all.\r\n\r\nOur company culture is built on three core values: Ownership, Coachability, and Relentlessness. We take full responsibility for our work, stay humble and open to growth, and pursue excellence with unwavering drive. These values aren’t just ideals—they are the standard for how we hire, operate, and win together. At Primior, we’re building a team of accountable, curious, and unstoppable individuals who treat the business like their own and help others rise with them.\r\n\r\nA Publicly Traded Leader\r\nAs a publicly traded company, we offer investors exclusive access to premium real estate assets, combining expert market insight with strategic growth opportunities.\r\n\r\nWelcome to Primior – Where Vision Meets Excellence.

• Interim Healthcare of Irvine

  

  Home Care Administrator

  9 days ago

  Irvine

  Job Description Discover a career path that offers challenge and fulfillment! As a Home Care Administrator for Interim HealthCare®, you’ll join an established company in a high-growth industry that’s poised to meet the ever-increasing needs of today’s senior population. A pioneer in home care, Interim HealthCare is seeking a Home Care Administrator with a desire to use their skills in meaningful ways that make an impact every day. In this leadership post, you’ll play a pinnacle role in the daily operations of the business, while enjoying the training, development and growth that comes with it. If you’re ready to take your career to an exciting new level, you are made for this! Our Home Care Administrators enjoy some notable benefits: • $25 per hour PLUS Commision for winning new accounts, • Tuition discounts through Rasmussen University, • Sick Leave & 401(k) Benefits, • Online training and growth, • Make a positive impact in the lives of others through the work you do, • Family-oriented culture that values people As a Home Care Administrator, here’s a big-picture view of what you’ll do: • Manage all aspects of the agency’s operations, including: sales, market development, staff supervision, patient and client relations, • Recruit, hire and oversee all office personnel and healthcare staff, • Maintain positive client relationships, ensuring a high level of customer satisfaction, • Assess patient/client needs, coordinate care, resolve issues and ensure quality care, • Five plus years experience working as Home Care Administrator / Care Coodinator., • Experience in business operations, planning, staff supervision. Ability to provide hands-on care if required., • Knowledge of using EMR / Scheduling System., • Prior experience with hiring and recruiting. Knowledge of using Applicant Tracking System and Job Boards., • Excellent leadership, communication, organizational, problem-solving and interpersonal skills., • Active or Prior CNA or HCA License preferred Why Work for Interim HealthCare? Founded in 1966, Interim HealthCare is the nation’s first home care company and a leading employer of Home Care Administrators. Operating through 300+ offices, our commitment to you is expressed through a family-oriented culture that values and appreciates home care professionals, and a passion to put patients first. Join a nationwide network of Home Care Administrators who are making a genuine difference in the lives of others through the meaningful work they do. We're an equal opportunity employer who does not discriminate against applicants, employees or clients on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, veteran status or any other category protected by the law, or patients’ decisions regarding. Company DescriptionCaring and Honest Owners who take care of Employees. Family Culture for Employees. Growth and Professional DevelopmentCaring and Honest Owners who take care of Employees. Family Culture for Employees. Growth and Professional Development

• GHJ Search and Staffing

  

  Accounts Payable Specialist

  13 days ago

  Irvine

  Job Description Accounts Payable Specialist A rapidly growing leader in commercial and industrial facility solutions is seeking an experienced Accounts Payable Specialist to join their expanding Accounting team. This is a great opportunity for someone who thrives in a high-volume, fast-paced environment and enjoys being part of a collaborative and engaged team. Responsibilities: • Manage full-cycle Accounts Payable, processing approximately 1,500 invoices per month, • Review invoices for accurate GL coding, product/service verification, sales tax, and credit memos, • Perform PO matching and ensure proper documentation for weekly check runs, • Prioritize vendor payments based on terms and maintain timely, accurate processing, • Monitor AP inbox for incoming invoices and process monthly employee expense reports, • Determine appropriate GL accounts using the Chart of Accounts, • Reconcile monthly vendor statements and resolve discrepancies, • Collaborate with AP Team Leads and internal departments as needed Qualifications: • 3+ years of full-cycle AP experience, including high-volume environments, • Strong PO matching experience, • Excellent written and verbal communication skills, • Strong analytical ability and problem-solving mindset, • Proactive, engaged, and committed to continuous improvement, • Someone with a growth mindset who thrives within a collaborative teamCompany DescriptionGHJ Search and Staffing (formerly Creative Financial Staffing - CFS Los Angeles) is the recruiting arm of GHJ, a national accounting and advisory firm. Our Team provides qualified Accounting and Finance professionals on a temporary and permanent basis across a broad range of industries. GHJ’s relationship with our Global Advisory and Accounting Network provides the resources needed to better understand client’s needs, attract a higher caliber of candidates and assess candidate potential.GHJ Search and Staffing (formerly Creative Financial Staffing - CFS Los Angeles) is the recruiting arm of GHJ, a national accounting and advisory firm. Our Team provides qualified Accounting and Finance professionals on a temporary and permanent basis across a broad range of industries. GHJ’s relationship with our Global Advisory and Accounting Network provides the resources needed to better understand client’s needs, attract a higher caliber of candidates and assess candidate potential.

• iStaffing

  

  Deductions Freight Admin

  9 days ago

  Irvine

  Job Description Summary: Verifies validity of customer deductions and claims product shipment (shortages, overages, and damages, fines) and other allowances. Troubleshoots and disputes claims from customers and trucking companies. Communicates closely verbally and in writing across departments to include Accounting, Sales, Shipping, Carriers, and Brokers, and Regional Sales Manager to fulfill duties. Essential Functions: • Verifies validity of customer deductions/claims on overages, shortages, damaged, and returned products. • Track down shipments and documentation from carriers and customers, (invoice, bill of lading/proof of delivery, return paperwork, photos, etc) to validate. • Notate deduction findings in Deduction Team software (TradePro) and upload backup documentation to department cloud storage. • Communicate findings to brokers/team members/managers on inquired deductions. • Submits claims/deductions when deemed valid in TradePro., • Dispute invalid deductions with broker or customer as appropriate via email and/or websites, update in TradePro, follow up for resolution. • Provide PODs for brokers, Sales Team, and Accounting Team as requested., • Work with Shipping Team and collect documentation on returned goods back to warehouse due to damages/overages/refusals/others. • Work with Shipping Team and Product Integrity Team for return documentations., • Creates credit/debit/return in SAP, along with documentations., • Attach invoices generated from each created credit memo and debit memo., • Creates freight claim for Maruchan to trucking companies for product losses., • Work with Shipping Manager and Carrier for claim resolutions, seek support on freight claim denials. • Provides value on damaged products and/or products to destroy to carrier with Shipping Manager’s approval. • Investigates and resolves deductions related to shipping/product fines and fees., • Pursue repayment from carriers, with Shipping Manager’s support, for fines related to appointment that were found to be carrier’s fault. In Office | Temp to Hire Role • Investigates and resolves deductions from customer for lumper fees. Verifies charges against freight bill payment and pursue repayment from either carrier or customer when deemed invalid. Deduction Freight – TPM 20250724 • Investigates and resolves deductions from customer for cash discount. Verifies claim with Sales Team, IT Team (for EDI related issues), and PODs. Pursue repayment from customer when found invalid. Enlist assistance from Brokers/Manager/Regional Sales Manager as necessary. • Verifies validity of customer’s claims on product offers and other promotional activities. • Maintain document packets in department cloud storage for audit purposes. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones/VOIP, printers/scanners, and PDF software. Physical Demands Those usually associated with an office position. Education and Experience • 2+ years related experience in the accounting / grocery industry / warehousing., • College degree desired. Skills and Abilities • Competent in use of MS Office (Excel, Word, Outlook), cloud-based storage, VOIP/online conference, and internet • Proficient in English to include excellent written and oral skills in English, • Excellent interpersonal and communication skills, • Must have very good attention to detail and follow-through. Job Title: Deductions Freight Admin Payrate: $20-23.00 Schedule: 7:30AM to 4:00PM In Office | Temp to Hire Role

• Matura Farrington

  

  Office Assistant

  3 days ago

  Irvine

  Job Description We are seeking a part-time, long-term Office Services / Administrative Support professional to assist with daily office operations and internal communications. This role is ideal for someone who is tech-savvy, highly organized, and professional on the phone, with a willingness to support light office services tasks as needed. Key responsibilities • Send and manage calendar updates, office-wide communications, and internal emails, • Provide general administrative support (scheduling help, coordinating meeting logistics, basic document tasks), • Answer and route phone calls; provide friendly, professional front-line support, • Support office services needs such as organizing common areas, stocking supplies, and light office upkeep, • Assist with moving/handling office items (e.g., water bottles, supply boxes, file boxes), • Help with basic office services tasks as needed (scanning, filing, deliveries, set-up for meetings) Qualifications • Strong communication skills (written + verbal) and a proactive, service-minded approach, • Comfortable using common office technology (Outlook/Calendar, email communication, basic document handling), • Reliable, detail-oriented, and able to follow through with minimal supervision, • Willingness to pitch in with light office services duties as needed Physical requirements • Ability to lift and move items such as water bottles and file/supply boxes, • Comfortable performing occasional light cleaning/straightening of office areas