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• ACE Attorney Service

  

  Billing and Invoicing Specialist

  hace 3 días

  Los Angeles

  Job Description We are seeking a detail-oriented individual to join our team as a Billing and Invoicing Specialist. The ideal candidate will have experience in billing, QuickBooks, and possess strong data entry skills. Duties: • Generate and send out invoices, • Review billing for accuracy and completeness, • Process payments, refunds and checks, • Follow up on outstanding accounts, • Maintain billing records and documentation, • Collaborate with internal teams to resolve billing discrepancies Required Skills: -Intermediate level with Excel, Word and Outlook • Proficiency in collection, • Experience with QuickBooks, • Strong data entry skills, • Ability to perform mathematical calculations accurately Nice-to-Have Skills: • Proficiency in using QuickBooks or similar accounting software Join our team and contribute to our commitment to accuracy and efficiency in billing processes. Company DescriptionServing the California community for over 30 years, we are a successful messenger and attorney service that is prepared to quickly and effectively respond to your firm’s most challenging, time sensitive assignments. With fully staffed Court Service, Service of Process and Imaging departments, complemented by our extensive fleet of messengers, we are able to execute your widest range of assignments. We have “big business capacity” and yet have retained a small business feel. We take pride in the personal attention our staff gives to each assignment. ACE’s dedication to fulfilling our customers’ needs knows no bounds. From our hands-on CEO to our highly knowledgeable and friendly staff and court specialists, we believe that the customer’s experience should always come first. We work in every way possible to empower our customers by providing excellent service. We have combined the key ingredients of expertise, customer-satisfaction and advanced technology to deliver peace of mind to the legal professional. From first filing to final judgment, and every step in between, including appeals, you can count on ACE to deliver fast and professional service.Serving the California community for over 30 years, we are a successful messenger and attorney service that is prepared to quickly and effectively respond to your firm’s most challenging, time sensitive assignments.\r\n\r\nWith fully staffed Court Service, Service of Process and Imaging departments, complemented by our extensive fleet of messengers, we are able to execute your widest range of assignments. We have “big business capacity” and yet have retained a small business feel. We take pride in the personal attention our staff gives to each assignment. \r\n\r\nACE’s dedication to fulfilling our customers’ needs knows no bounds. From our hands-on CEO to our highly knowledgeable and friendly staff and court specialists, we believe that the customer’s experience should always come first. We work in every way possible to empower our customers by providing excellent service.\r\n\r\nWe have combined the key ingredients of expertise, customer-satisfaction and advanced technology to deliver peace of mind to the legal professional.\r\n\r\nFrom first filing to final judgment, and every step in between, including appeals, you can count on ACE to deliver fast and professional service.

• Addison Group

  

  Accounts Receivable Specialist

  hace 23 días

  Los Angeles

  Job Description Job Title: Accounts Receivable Specialist Location: Los Angeles, CA (Century City) Schedule: Hybrid – 3 Days Onsite / 2 Days Remote Job Type: Direct Hire Salary: $90,000 annually Benefits: This position is eligible for medical, dental, vision, and 401(k). We are seeking a detail-oriented Accounts Receivable Specialist to join a professional services organization in Los Angeles. This role is ideal for someone with strong cash applications, payment research, and law firm billing experience who thrives in a collaborative, deadline-driven environment. The Accounts Receivable Specialist will play a key role in daily cash posting activities, payment reconciliation, and supporting billing operations. Key Responsibilities: • Research, reconcile, and allocate daily incoming payments including checks, wires, ACH, and credit card transactions, • Prepare and provide daily cash posting information for accounting records, • Investigate unidentified or misapplied payments and coordinate resolution with internal teams, • Partner with billing, conflicts, and finance departments to assist with payment identification and account inquiries, • Maintain accurate AR records and ensure timely application of client payments, • Assist with account reconciliations and aging analysis, • Support month-end and year-end AR close processes, • Provide professional communication with internal stakeholders, including attorneys and leadershipQualifications:, • 2+ years of Accounts Receivable experience, preferably in a law firm or professional services environment, • Prior law firm billing experience required, • Experience with Aderant or Elite (3E or Enterprise) billing systems strongly preferred, • Strong Microsoft Excel skills including formulas, VLOOKUPs, pivot tables, and data formatting, • Experience working with trusts or trust accounting preferred, • Associate’s degree required; Bachelor’s degree a plus, • Strong communication skills with a high level of professionalism, • Excellent attention to detail, organization, and follow-throughWhy Join Us:, • Stable, well-established organization with strong reputation, • Hybrid schedule offering work-life balance, • Collaborative leadership team and supportive department structure, • Opportunity for long-term career growth and internal advancement, • Competitive compensation and benefits package, • Modern office environment in Century City

• Direct Counsel

  

  Legal Billing Coordinator - Los Angeles

  hace 5 días

  Los Angeles

  Job DescriptionBilling Coordinator (3 Openings) – Denver, Kansas City, St. Louis (Clayton), Chicago, Nashville, New York, Los Angeles | Hybrid Direct Counsel is representing an Am Law 100 firm seeking three Billing Coordinators to join its growing finance team. These positions are open in the firm’s Denver, Kansas City, St. Louis (Clayton), and Dallas offices, offering a hybrid work schedule. The firm is expanding its department following internal restructuring and is seeking detail-oriented, high-performing professionals with strong legal billing experience in a large law firm environment. Position Overview The Billing Coordinator will be responsible for managing high-volume billing processes for a designated group of attorneys, handling approximately 700–1,000 prebills per billing cycle and supporting 25–30 billing attorneys. This role requires precision, professionalism, and a commitment to accuracy and timeliness in all aspects of the billing cycle. Key Responsibilities Prepare, edit, and finalize monthly prebills and invoices in compliance with client billing guidelines. Coordinate with attorneys and administrative staff to ensure accurate time entry and prompt billing. Submit electronic invoices through various e-billing platforms and monitor approvals. Research and resolve billing discrepancies, ensuring adherence to firm and client requirements. Collaborate with the finance team to streamline billing workflows and improve efficiency. Maintain detailed billing records and produce periodic reports as needed. Qualifications Minimum 3 years of legal billing experience in a large law firm setting is required. Experience supporting 25–30 attorneys and managing 700–1,000 prebills per billing cycle. Proficiency with Elite 3E, Aderant, or similar legal billing software. Strong attention to detail, organization, and accuracy in a fast-paced, deadline-driven environment. Excellent communication and problem-solving skills. Demonstrated longevity in previous roles — the firm values candidates seeking long-term career stability. Compensation & Benefits Salary Range: $60,000 – $90,000 (higher end for top performers). Competitive benefits package including medical, dental, vision, life insurance, 401(k) with matching, paid time off, and hybrid work flexibility.

• Libertana

  

  CalAIM Billing & Accounts Receivable (AR) Specialist

  hace 5 días

  Los Angeles

  Job Description JOB DESCRIPTION Position: CalAIM Billing & Accounts Receivable (AR) Specialist Pay Range: $27.00-$29.00 PER HR Reporting To: Reimbursement Manager Work Type: On-Site POSITION SUMMARY: The CalAIM Billing & Accounts Receivable (AR) Specialist is responsible for supporting the revenue cycle through accurate billing, claims follow-up, denial management, and accounts receivable resolution. This role requires hands-on experience with CalAIM and Medi-Cal managed care, with a focus on submitting clean claims, resolving billing issues promptly, and helping maintain consistent cash flow. REQUIRED QUALIFICATIONS: • 3+ years of medical billing/AR follow up experience in a healthcare setting., • Proven proficiency with Medi Cal managed care and commercial payers’ claim workflows., • Track record resolving denials, submitting appeals, and obtaining/correcting authorizations., • Proficiency with EMR/EHR and billing systems; strong Excel skills (filters, sorting, lookups)., • Exceptional attention to detail, organization, and written communication. PREFERRED QUALIFICATIONS: • Direct CalAIM experience (for example, ECM/CS or other CalAIM benefits), MCP portal submissions, and authorization management preferred., • Home health or community-based services billing experience preferred. ESSENTIAL DUTIES AND RESPONSIBILITIES: The following statements are intended to describe the general nature and level of work performed in this role. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. • Prepare, review, and submit clean claims to Medi-Cal, commercial payers, and managed care plans., • Submit and track claims to MCPs; verify authorizations; resolve denials related to medical necessity, prior authorizations, referrals, and program eligibility; and prepare professional appeal letters and retro-authorization requests when applicable., • Perform accurate charge entry, payment posting, and adjustments; reconcile remittances (ERA/EOBs); and maintain precise documentation in EMR and billing systems., • Monitor accounts receivable aging by payer and program, identify denial trends, and escalate root causes with clear and actionable summaries., • Respond to billing inquiries from patients, providers, and MCPs in a professional, accurate, and timely manner. PHYSICAL REQUIREMENTS: • Stand, sit, talk, hear, reach, stoop, kneel and use of hands and fingers to operate computer, telephone, and keyboard on a frequent basis (up to 75% of the time)., • Close vision requirements due to computer work., • Light to moderate lifting may be required (up to 25lbs).

• Wonderful Pistachios & Almonds

  

  Accounts Receivable Specialist

  hace 8 días

  Los Angeles

  Job DescriptionCompany Description Wonderful Pistachios is the world's largest pistachio processor and marketer. Located in California's Central Valley, our nuts are Non-GMO Project Verified and sustainably harvested, providing a smart, healthy choice for consumers around the world. Wonderful Pistachios are the original plant-based protein, and are a tasty tribute to snacking done right. Wonderful Pistachios’ iconic “Get Crackin” ads demonstrate how great taste and healthy habits can go hand in hand. Our Accounts Receivable Specialist position offers more than just routine responsibilities—it provides a chance to work within a supportive, growth-oriented accounting team where your contributions are recognized and valued. Unlike many competitors, we offer ongoing training and development opportunities, and promote a healthy work-life balance. Our collaborative culture makes this role ideal for professionals who want to grow in their careers while making a measurable impact on the company’s financial health. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday. Job Description As an Accounts Receivable Specialist your main responsibilities will be to drive performance improvement initiatives that will maximize value added time, as well as support performance management processes within the department. • Process and post incoming payments from customers accurately and in a timely manner., • Reconcile accounts and resolve discrepancies with customers., • Provide invoice copies and statements for customers., • Maintain accurate records of transactions and account balances., • Responsible for the collection activities for produce accounts by email and phone regarding collection issues, process customer refunds, process, and review account adjustments, and resolve client discrepancies and short payments., • Prepare timely and accurate past-due reporting., • Ensure accurate and timely invoicing – EDI, • Familiarity with navigating customer web portal to locate remittance detail and file claims.Qualifications, • 2-3 years of experience with both accounts receivable, collections and deduction research and reconciliation, • Excellent communication skills, • Detailed solution provider, • Ability to multi-task and work under pressure to meet deadlines, • Able to deal with frequent change, delays or unexpected events., • Proficient in the use of Excel, Word, Power Point and Microsoft Office applications, • Oracle and Demantra experience a plus, • Knowledge of vendor compliance and routing guides, • Bachelor’s degree preferred Pay Range: $26.44-$31.00/hour. Final compensation will be dependent upon skills & experience. Additional Information • Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:, • 24/7 online physician consultations, • virtual mental health resources, • life coaching, • engaging employee community groups, • cash rewards for healthy habits and fitness reimbursements, • library of on-demand fitness videos, • Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units., • Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses., • Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward., • Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace., • Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California’s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE’s “100 Companies That Care” list and was named one of Fortune magazine’s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com., • Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities. Wonderful Pistachios is part of The Wonderful Company, a successful, fast-growing privately held $6 billion company with 10,000 employees worldwide. The Wonderful Company’s connection to consumers has health at its heart and giving back in its DNA. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California’s Central Valley. To view the current Corporate Social Responsibility report, visit csr.wonderful.com. We’ve made Wonderful® Pistachios America’s fastest-growing snack brand. We’ve turned pomegranates and POM Wonderful® into a worldwide phenomenon. Wonderful Halos is the No. 1 mandarin orange in America. FIJI® Water is the No. 1 premium imported bottled water in America. JUSTIN® Wine produces California’s top-selling, high-end Cabernet Sauvignon. And Teleflora® is the world’s leading floral delivery service. To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram. The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories. #LI-Hybrid EEO is the law - click here for more information

• Consultative Search Group

  

  Billing Analyst

  hace 4 días

  Los Angeles

  Job Description A large global law firm is actively seeking a Client Billing Compliance Analyst in their Los Angeles office. This position is responsible for the review of Outside Counsel Guidelines to ensure that billing is compliant with the expectations of their clients. This will include invoice review, timekeeping training for attorneys and staff, assist in preparation of budgets, and overall analysis of client economics. Excellent communication skills are required to effectively manage all billing matters with partners, clients, and staff as this position will provide recommendations and advice. The Legal Billing Analyst should have knowledge of legal terms and processes in order to effectively manage the client billing. Responsibilities: • Reviews Outside Counsel Guidelines and prepares a summary that is distributed to all timekeepers working for the client., • Trains timekeepers to adhere to the guidelines, which includes a review of proper narrative etiquette, expense allowances, and proper task and activity code usage., • Customizes and coordinates best practice procedures to ensure a smooth billing process for the partners and clients., • Prepares reports and analyses as requested., • Reviews inventory regularly to abide by billing deadlines to minimize the billing and collections cycle., • Acts as liaison between clients, partners and assistants when issues arise that require follow-up to address client's needs and provide resolution., • Coordinates the efforts of internal staff, vendor staff and client's designated personnel., • Performs other duties and responsibilities as assigned. Qualifications: • Bachelor's degree is preferred. Accounting or Business major highly desirable., • Must have 3 -5 years of law firm e-billing experience., • Proficient with various e-billing protocols, vendors and the e-Billing Hub. Prior experience with third party e-billing software is preferred., • Must be familiar with best practices for billing/collection in the legal industry., • Must have the ability to effectively communicate with all levels of personnel, have excellent attention to detail and the ability to work well under pressure., • Outstanding written and verbal communications skills, excellent organizational skills and the ability to strategize, multi-task and prioritize., • Exemplary customer service mindset is highly motivated and enjoys a team-oriented atmosphere., • Should have an ownership mentality, a commitment to proactive communication and exceptional follow through skills., • Flexibility/availability to work overtime as needed (includes evening and weekend). Many of our job openings can be viewed at https://jobs.crelate.com/portal/consultativesg IND-1

• Reformation

  

  Senior Accounts Receivable Specialist

  hace 2 días

  Los Angeles

  Job Description Who We Are: Being naked is the #1 most sustainable option. We're #2. Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of Fast Company's Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025, Circular by 2030, and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal, and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it. We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA. We innovate across categories like accessories, swimwear, and sleepwear, and we reach millions of people with campaigns like this, this and this. None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong. And starting right now, we want to do all that with you. Work Location/ Schedule: Vernon California 4 days in office/week The Role: The Sr. Accounts Receivable (AR) Specialist will oversee the full receivables cycle, with a strong focus on collections, chargeback management, return reserves, and reconciliation processes. This role ensures accurate AR reporting, minimizes risk from deductions, and supports cash flow in a dynamic retail and consumer products environment. The ideal candidate will be detail-oriented, proactive, and skilled at managing customer relationships. Key Responsibilities • Lead day-to-day operations of the AR team, including invoicing, collections, and cash application., • Monitor and analyze AR aging, proactively addressing delinquent accounts and reducing past-due balances., • Manage and reconcile chargebacks, short-pays, and deductions; partner with Sales, Operations, and Supply Chain to resolve disputes and recover funds., • Oversee accounting for chargeback write-offs to ensure accurate revenue recognition and compliance with company policies., • Manage return-to-vendor (RTV) reconciliations to ensure accuracy of credits, deductions, and supporting documentation., • Review customer contracts and vendor agreements to align AR practices with negotiated terms., • Prepare and deliver weekly and monthly AR and collection reports, highlighting risks, opportunities, and KPI trends (e.g., DSO, % past due)., • Support month-end and year-end close by preparing AR reconciliations, reserve schedules, and audit support., • Recommend and implement process improvements and system enhancements to strengthen internal controls and improve efficiency., • Provide leadership, coaching, and professional development for AR clerks going forward when the team scales. What you'll need • Bachelor's degree in Accounting, Finance, or related field preferred; CPA or MBA preferred not required., • 5+ years of progressive AR experience, preferably with 1 year in management or supervisory role., • Strong knowledge of chargebacks, return reserves, deductions, and RTV reconciliation in a retail/wholesale consumer products environment., • Hands-on experience with EDI invoicing, retailer/vendor portals, and chargeback management systems., • Proficiency in ERP/accounting systems (NetSuite, Salesforce, Looker) and advanced Excel skills., • Excellent analytical and reconciliation skills with strong attention to detail., • Effective communicator with the ability to collaborate cross-functionally (Sales, Operations, Customer Service, Supply Chain)., • Comfortable in a fast-paced, high-volume environment with competing priorities. Performance Metrics • Accuracy and timeliness of AR aging and reconciliations, • Reduction in outstanding chargebacks and deductions, • Accuracy of chargeback write offs and RTV reconciliations, • Achievement of DSO and collection targets, • Successful resolution of disputes and recovery of funds, • Timely communication with customers with AR statements Compensation: At Reformation, we believe in transparency and equity when it comes to compensation. For this role, the anticipated base salary range is $60,000 - $75,000 + 5% eligibility, depending on a variety of factors, including but not limited to relevant experience, skills, qualifications, and internal compensation equity. This role may also be eligible for an annual discretionary bonus based on a range of factors, including company performance, department goals, and individual contributions. Bonus amounts and eligibility are not guaranteed and are determined at the company's discretion. Please note that compensation decisions are made thoughtfully and may vary from the listed range to reflect individual circumstances and evolving business needs. Our total rewards package also includes benefits, perks, and opportunities for growth that contribute to overall compensation. Benefits & Perks: • Eligible employees get employer-sponsored private medical, dental, and vision insurance, as well as commuter benefits to help support your travel to and from work., • We offer competitive paid time off policies including vacation, sick leave, and company holidays for eligible employees., • We offer retirement planning support for eligible employees, including the option to invest in Environmental Social Governance-aligned (fancy way to say sustainable) funds., • We're a mission-based company with offices in LA, NYC and London, as well as a global retail team, which means you'll get to collaborate with people all around the world., • You'll get access to fertility care support through Carrot, and up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment., • We care about the causes our employees care about so we donate to community efforts on a yearly basis., • We offer a clothing discount, culture events (like our annual Ref Values week and Volunteer Time Off), you know, all the meaningful and fun stuff! Reformation is proud to be an Equal Opportunity Employer. We're committed to building a diverse and inclusive team that reflects the world we want to live in. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status—in accordance with applicable international, federal, state, and local laws. If you require accommodations during the application or interview process, please let us know. We're here to ensure you have what you need to show up as your best self. Still don't know if you should apply? We get it—studies show that many women and individuals from historically underrepresented communities hold back from applying unless they meet every single requirement. At Reformation, we're all about growth, not gatekeeping. If you're passionate about the role and excited about making fashion more sustainable, we'd love to hear from you. If this role doesn't totally excite you, consider applying to our general application. CRPA Notice found here Want some more?! - Sustainability, Forbes, Fast Company

• Novate Legal Search

  

  Accounts Receivable Specialist

  hace 26 días

  Los Angeles

  Job Description We are seeking a detail-oriented Accounts Receivable Specialist to join our accounting team. This role is focused on cash application and requires strong, hands-on experience researching transactions, and ensuring accuracy across all incoming payments. You will be responsible for a wide range of critical banking functions, including initiating outgoing wires, managing Positive Pay fraud approvals, and executing remote deposits. ESSENTIAL FUNCTION · Accurately record and apply daily cash receipts (Checks, Lockbox, Wires, and ACH) to the specific, correct client invoices and the general ledger. · Perform daily banking functions, including reviewing and approving Positive Pay exceptions to proactively protect the firm from fraudulent activity. · Manage and initiate outgoing wire transfers, strictly ensuring all internal authorizations are secured prior to execution · Manage all aspects of client trust accounts in strict accordance with California State Bar guidelines, including the oversight of deposits, disbursements, and refunds. · Execute and manage remote bank deposits, ensuring every record balances perfectly with our ProLaw accounting system. · Serve as the point of contact for inquiries regarding outstanding invoice balances and the specific application of cash received. · Manage authorized A/R write-offs and research any ledger inconsistencies. · Prepare and submit accurate, timely financial reports to clients, attorneys, and management. · Scan all incoming checks and maintain meticulous digital backups for all payment records to ensure a complete audit trail. QUALIFICATIONS · 3+ years of AR or accounting experience (law firm or professional services preferred). · An associate or bachelor's degree is preferred. · Experience with ProLaw preferred. · Strong expertise with online banking platforms (navigation, research, reporting) · Working knowledge of Microsoft Office – Word, Outlook, and Excel - and general office equipment. · Strong organizational skills and attention to detail with emphasis on accuracy and quality under minimal supervision. · Provide excellent customer service and a professional attitude. · Ability to communicate effectively with individuals at all levels of the firm. · Ability to maintain confidentiality. · Must be able to pass a background check.