Accounts Payable Specialist - CrowdGen

Job Description Position Title: Office Admin Location: Houston, TX Assignment Type: 3-month contract with potential for contract-to-hire Compensation: $20-22 Work Schedule: 15 hours / week Benefits: This position may be eligible for medical, dental, vision, and 401(k). About the Role We are seeking an organized, detail-oriented Office Administrator to support daily office operations and ensure a smooth, welcoming environment for employees and visitors. This role is ideal for someone who enjoys being the go-to person for office needs, coordinating events, and keeping things running efficiently behind the scenes. Key Responsibilities Office Management & Daily Operations • Open the office each morning (start coffee, prepare workspace, restock kitchen as needed), • Maintain cleanliness of common areas including the kitchen, café space, and conference rooms, • Manage office maintenance requests (temperature adjustments, repairs, etc.), • Coordinate storage closet organization and upkeep, • Assist with scanning, printing, mailing, shipping, label creation, and general clerical tasks, • Support Webex/Teams meeting setups and maintain calendars and the ACT database, • Manage office supply inventory (paper goods, cleaning supplies, stationery, wellness items, coffee pods, etc.), • Coordinate team lunches, office parties, holiday celebrations, and company outings, • Manage holiday décor setup and takedown, • Plan and order flowers, gifts, client appreciation items, and gift cards, • Maintain the staff calendar and track in-office schedules, • Assist with meeting room setups and technology preparation, • Provide additional support to team members and executives as neededQualifications, • Prior experience in office administration, facilities coordination, or administrative support, • Strong organizational skills with the ability to multitask and prioritize, • Comfortable working in a fast-paced environment, • Proficient with Microsoft Office Suite and familiar with Webex/Teams Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Job Description ADMINISTRATIVE ASSISTANT - PART TIME Sylvan Learning Center is hiring an administrative assistant who will keep us on track as we go through our very busy days. Sylvan has been helping students succeed in school for over 35 years and you will be our first contact with the many phone calls and visits we receive from parents, students and those asking about our services. For this reason, you must be outstanding on the phone and have the ability and willingness to offer exceptional customer service. The Admin/Coordinator supports the Center Directors in scheduling appointments, students and teachers, all reception functions and administrative services along with supporting student activities. We also expect our Administrative Assistant to check-in clients for identity screening services and test proctoring. Be part of a team who work together so that students succeed and parents get the best customer care possible. Qualifications • Must have the ability to multi-task and remain calm under pressure., • Enthusiastic, welcoming demeanor and professional customer service skills., • Attention to detail, • Two years office experience preferred, • Computer proficient, ready to learn our center operations software., • Organizational skills and ability to self-direct., • Ability to work well under pressure., • Ability to maintain confidentiality., • Ability to react to change productively and handle other essential tasks as assigned., • Ability to pass a federal background check., • Ability to prioritize, multi-task, and produce high quality and accurate work., • Ability to create a welcoming and professional front desk environment for our students, families, and community.

Job Description Position Summary The Administrative Assistant position at Black Stone is responsible for providing administrative and strategic support to the Corporate Development and Legal Departments, while also coordinating and facilitating communications across all BSM departments. Working under the direction of the head of Corporate Development Finance, this role requires an ability to work independently and collaboratively while maintaining the daily workload. This is an excellent opportunity to work in a team-oriented organization. In This Role, You Will • Provide day-to-day administrative support to the Legal and Corporate Development Teams., • Organize and coordinate meetings, schedule travel, and register team members for required licensing seminars., • Regularly utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) to prepare reports, presentations, meeting agendas, and other documents at the direction of team members., • Manage all legal filings including ownership of the Litigation Dashboard, distributed monthly to the executive team., • Manage departmental invoices, ensuring check processing requests and associated payments are submitted timely., • Review, process and track all outside counsel invoices, obtaining final approval from head of department., • Manage calendars and coordinate meetings for leadership, including preparation and document organization, including cross-departmental notice and coordination of same., • Serve as a liaison for Board materials, Corporate Development Team coordination, and other cross-functional efforts., • Proactive project tracking for executive-led initiatives and project deadlines; attend meetings to capture minutes and action items to help leadership stay aligned and responsive., • Ensure timely preparation and delivery of high-quality reports and meeting materials., • Provide backup support to other administrative assistants, including front desk/receptionist coverage, as required., • Perform additional duties and special projects as assigned. What We Require • Associate or bachelor’s degree preferred, or equivalent in experience., • Possess a minimum of 7 years of proven experience as an Administrative Assistant within the Oil and Gas, Investment Banking or Legal industries., • Knowledge of land and legal transactions, and oil/gas terminology., • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams, SharePoint)., • Exceptional organization skills, including the ability to plan and adapt to changing priorities and work well under pressure with minimum supervision., • Solid interpersonal communication skills and the ability to build relationships in a small team environment as well as with external parties., • Bring a positive team player attitude that is dependable and committed to the objectives given., • Self-starter with a proactive approach to problem-solving.

Job DescriptionRetail Administrative Assistant (Bilingual) Automation Personnel Services is looking for a Bilingual Retail Administrative Assistant. This role combines customer service and retail support, assisting customers with inquiries, resolving issues, processing orders and returns, and providing product and service information, including helping customers select products from the store. This position is in Houston, Texas 77037. Pay Rate: $18 per hour Schedule and Hours: Monday to Friday - 8am to 5pm Saturday (required) - 8am to 3pm Retail Administrative Assistant (Bilingual) Duties and Responsibilities:• Answer phone calls and respond to customer inquiries• Resolve customer complaints via phone and email• Provide accurate information about products and services• Assist with placement of orders, refunds, and exchanges• Manage incoming calls• Identify and assess customer needs to ensure satisfaction• Support retail sales by guiding customers in selecting store products.• Process retail transactions and returns accurately• Maintain product knowledge to effectively recommend solutions to customers• Ensure a positive customer experience both in-person and over the phoneRetail Administrative Assistant (Bilingual) Qualifications and Requirements:• High school diploma or GED certificate (preferred)• Bilingual (English and Spanish required)• Strong communication and interpersonal skills• Ability to multi-task, prioritize, and manage time effectively• Customer service or retail sales experience preferred• Positive attitude and problem-solving mindset• Background Check (required)• Drug screening (required)Job TypeFull-time, Temporary, Temp to Permanent Benefits

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Company parties, • Employee discounts, • Health insurance, • Opportunity for advancement, • Paid time off Who we are shows up in everything we do. Even our quiet actions speak as loudly as the words we share. When we think about who our team is and what that feels like, the following core values come to mind: Warrior Spirit, Radical Self-Responsibility, Collaborator, Self-Starter, and Understanding. We have relentless drive, grit, and a desire to grow. We never quitand that mindset fuels our pride in doing hard things and pushing through challenges. Our team members take full ownership of their outcomes the wins, the misses, and the lessons. We dont blame or deflectwe step up and stay present. Holding ourselves accountable to our team and ourselves is just something that we do. For us, alignment and connection are created through trust and collaboration. Our humor and humanity keep us grounded while we deliver excellence together. We dont wait to be told what to dowe go for it. Our curiosity, proactiveness, and solution-oriented mindset push us to constantly improve our processes, products, services, and self. We truly seek to see and hear our teammates, clients, and community. We believe the best outcomes come from empathy, clarity, and curiosity before action. When we think of an AlphaGraphics of West Houston team member, we think of a bad-ass who embraces their humanity with bravery and vulnerability. Position Overview As an established leader in the Printing, Design, and Shipping industries, our mission is to partner with small businesses and consumers to provide high-quality solutions that make life easier. Our tight-knit team in West Houston is actively seeking a Customer Service & Data Entry Specialist to join us full-time. This role is central to maintaining accurate records, entering and processing customer data, and ensuring that every detail meets company standards. Accuracy, speed, and a collaborative spirit are essential. What We Expect of You • Accurately input and maintain customer data, orders, and service information in company systems with high attention to detail., • Serve as the primary internal representative of the organization, ensuring customer needs are met promptly and correctly., • Communicate customer requirements clearly to the support team in accordance with company policies and procedures., • Verify data for accuracy, completeness, and consistency before final processing or distribution., • Respond to customer inquiries via phone, email, or in person regarding orders, invoices, or service requests., • Determine and record charges for services requested, collect deposits or payments, and arrange for billing as needed., • 12 years of data entry or customer service experience (print industry experience preferred)., • Proven ability to enter data quickly and accurately while maintaining focus and precision., • Experience with PrintSmith or other print management software a plus., • Excellent written and verbal communication skills., • Ownership mindset with the ability to take initiative and follow through., • Strong problem-solving and critical thinking abilities., • Team player who uplifts others, contributes positively to company culture, and maintains a sense of humor under pressure. Apply today!

Job Description GeoControl Systems, Inc.as a HUBZone company, is required to maintain a Federally mandated level of employees that reside (home residence) in a qualified HUBZone. ONLY applicants whose home address lies in a qualified HUBZone will be considered for this position. You can verify whether you reside in a HUBZone by using the following website: Job Summary The purpose/function of this position is to perform and coordinate project administrative tasks for the Human Landing System (HLS) Crew Compartment Office (CrewCo) within the Exploration Development Integration (EDI) Office at JSC. Tasks include coordination of calendars to ensure CrewCo engagement in HLS events, coordination of meeting logistics and notices, taking technical meeting minutes, managing Sharepoint team pages/content, recording and coordinating minutes and actions, and general team records keeping. The person will work at Johnson Space Center with a large team of System Engineering and Integration (SE&I) personnel across multiple NASA centers in a hybrid virtual environment. Responsibilities • Coordinate meeting calendars and associated CrewCo participation, including tracking new events, tracking team member participation in meetings and developing look ahead team information, • Coordinating, setting up and assisting to run meetings with mixed in-person and virtual attendance, including meeting notices and coordination of availability, • Participate in meetings and reviews to record and maintain technical minutes and document actions, • Coordinate with stakeholders to develop, distribute and update meeting notices and internal distribution lists, • Coordinate CrewCo forums through agenda coordination, presenter coordination, track topics and secure/protect presentation materials, • Organize, update and maintain team Sharepoint pages and associated data, • Manage/organize record keeping for team, including data access requests, weekly activity reports and travel logistics, • Participate in team meetings, status work progress and provide inputs for team success, • Assist in PowerPoint chart package development and document editing Requirements Education/Experience • Required, • A high school diploma, • Minimum of 4 years experience in administrative tasks, • Experience working with multiple stakeholders simultaneously and multi-task assignments, • Must Reside in a HUBZone, • Desired, • Experience with NASA and/or NASA procedures and processes, NASA meetings and milestone reviews, • Experience supporting a technical engineering team, • Team SharePoint pages/site management experience Skills/Training • Required, • Well-developed skills in both written and verbal communication, • Self-motivated and proactive ability to learn on the job, • Experience in taking notes and assisting in development of presentations for other people, • Ability to set up teleconferences and video conferences, • Ability to work within a team environment, where the team is distributed across multiple NASA centers, • Ability to identify concerns and gaps in information and communicate concerns to leadership in a diplomatic manner BenefitsBenefits GCS health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Typical benefits offered include flexible work schedules and opportunities to work remotely, educational reimbursement, retirement benefits (401K, Roth), health benefits, tax saving options, disability benefits, life and accident insurance, voluntary benefits, paid time off and paid holidays, and parental and pregnancy leave.

Job Description Job Title: Service Admin Specialist Company: Scott Equipment Company Location: Houston, TX Job Type: Full-Time Department: Service About Us: Scott Equipment Company is a leading distributor of commercial laundry equipment with over 30 years of industry experience. We pride ourselves on delivering top-tier service and support to our customers across the region. As we continue to grow, we're seeking a detail-oriented Service Admin Specialist to join our service department team. Position Overview: The Service Admin Specialist plays a critical role in ensuring accurate and timely billing for service calls. This role is responsible for reviewing completed service tickets, verifying data, and generating customer invoices using Microsoft Business Central and Salesforce. The ideal candidate is detail-focused, organized, and comfortable working with both internal teams and external customers to resolve billing questions. Key Responsibilities: * Review completed service tickets to ensure all required information is accurate and complete in Salesforce Field Service. * Verify customer, equipment, and service technician details. * Accurately generate and process service call invoices in Microsoft Business Central. * Update and manage service call data and customer interactions in Salesforce. * Communicate with service technicians, parts coordinators, and dispatch to resolve discrepancies. * Respond to internal and external inquiries regarding invoices or billing adjustments. * Ensure billing is completed within established timelines to maintain healthy cash flow. * Assist with reporting, reconciliations, and other administrative tasks as needed. Qualifications: * 2+ years of experience in an invoicing, billing, or administrative role (service industry preferred). * Experience using Microsoft Business Central and Salesforce is not required but a plus. * Strong attention to detail and accuracy. * Ability to manage multiple tasks and deadlines in a fast-paced environment. * Excellent communication and organizational skills. * Proficiency in Microsoft Office, especially Excel and Outlook. What We Offer: * Competitive pay and benefits * Health, dental, and vision insurance * 401(k) with company match * Career growth opportunities in a growing company * Supportive team environment

Job Description Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers. Check out our many videos to learn more! Responsibilities of the Temporary Office Clerk - Inventory include, but are not limited to: • Update price-maintained inventory records in a timely manner with accurate information, • Proactively contact vendors to maintain a current and complete database, • Manipulate files to import into commerce center using Excel, Access and pricing services, while adhering to current processes and procedures, • Work closely with product group team members to ensure data is timely and accurate Qualifications of the Temporary Office Clerk - Inventory include, but are not limited to: • In depth experience with Excel and Outlook oGood written and verbal communication skills, • Ability to work in a team environment, • Ability to manage large amounts of data, • Ability to touch type and 10-key quickly and accurately #LI-YJ1 #zrjj Additional Information: Physical Demand: N/A Working Conditions: Office environment Training/Certifications: N/A Shift Time/Overtime: Monday - Friday, 8:00am - 5:00pm Travel: N/A Education: High School Diploma required DXP is always looking for individuals who want to join a team of employees who have the desire to achieve remarkable accomplishments together. The culture of the organization is supportive, and goal oriented with high expectations, yet it is an environment where the team spirit inspires everyone to do their best. All DXP employees play a vital part in the organization and are treated with respect. By applying to DXP, you will have the opportunity to speak with some of the most respected professionals in the industry. Minimum Required Salary and benefits commensurate with experience. We are an equal opportunity employer. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. EOE/M/F/D/V