We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Must have experience with local and state contracts. Candidate must be able to work in a fast paced and demanding environment.
Responsibilities:
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Read state and local government bids
Update company profile on the state and local government sites
Develop excel spreadsheets and word documents.
Update and submit invoices.
Qualifications:
High school diploma/GED required, Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft 365, Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects
Responsibilities:
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Read state and local government bids
Update company profile on the state and local government sites
Develop excel spreadsheets and word documents.
Update and submit invoices.
Qualifications:
High school diploma/GED required, Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft 365, Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects
- Experience
- Required
- Languages
- English – Advanced
- Employment
- Part-time
- Schedule
- Flexible
- Salary
- $16 – $19 hourly
- Benefits
- Bonus based on performance.
- Starting time
- Immediate start!
Suffolk Avenue, 11717, Brentwood
Administrative AssistantBrentwood
Cleaning and Maintenance • 11-50 Employees
Hiring with us since April, 2024
Incorporated in 2007, Lina Vivas Maintenance, Inc. has provided janitorial, sanitation, and maintenance services for firms throughout the five boroughs of New York. From local businesses to state government agencies, we are confident in our
Lina VivasActive 11 days ago