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• Aston Carter

  

  Sales Administrative Assistant

  8 days ago

  Miami

  Job Description Aston Carter is seeking a Sales Administrative Assistant! Job Description As a Sales Administrative Assistant, you will play a crucial role in ensuring seamless order processing and enhancing customer service experiences. Your main tasks will include entering all orders into the system, improving customer service experiences, and creating engaged customers to facilitate organic growth. You will take ownership of customer issues and ensure problems are followed through to resolution. Responsibilities • Enter all orders into the system accurately., • Improve customer service experience and create engaged customers., • Take ownership of customer issues and resolve them efficiently., • Answer high-volume inbound phone calls, handling 60–80 calls per day., • Assist customers with order status, inventory inquiries, and entering orders., • Answer questions regarding warranties., • Enter and manage orders in ERP systems such as MACOLA, Sage, or SAP., • Follow up with the warehouse and customers to manage freight closures., • Ensure inventory sufficiency and manage backorders., • Proven experience with ERP systems (MACOLA preferred)., • Bilingual fluency in Spanish and English is a plus., • Strong customer service background., • Proficiency in Microsoft Office (Word, Excel, Outlook)., • Experience in the HVAC industry is a plus., • Familiarity with order processing and billing workflows., • Ability to recommend products based on customer needs., • Sales support experience., • Strong communication and multitasking skills. This is an on-site position, Monday through Friday from 8am to 5pm. You will have your own desk with double monitors. The team consists of two agents and a manager, fostering a small, collaborative environment. The pace is fast and high-volume, with a hands-on manager providing training and handling complex tickets. Performance is tracked via app metrics. The company offers a comprehensive benefits package, including a 401(k) with a 5% match, 90–92% employer-paid medical insurance, dental and vision insurance, life insurance, and two weeks of PTO in the first year. Job Type & Location This is a Contract position based out of Medley, FL. Pay and Benefits The pay range for this position is $20.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Medley,FL. Application Deadline This position is anticipated to close on Jan 20, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

• AppleOne

  

  ADMINISTRATIVE ASSISTANT

  9 days ago

  Miami

  Job DescriptionWe are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. Responsibilities Answer and direct phone calls, emails, and correspondence Schedule appointments, meetings, and maintain calendars Prepare reports, documents, and presentations. Must be Bilingual English/Spanish Great benefits. Apply for this great position as a administrative assistant today! Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1549 Company DescriptionThis company offers growth and a great group of people to work with.This company offers growth and a great group of people to work with.

• Aston Carter

  

  Office Assistant

  23 hours ago

  Miami

  Job Description Bilingual Order Processing & Purchasing Coordinator Job Description We are seeking an energetic, self-motivated Bilingual (English/Spanish) Order Processing & Purchasing Coordinator to join our team. This role involves managing customer purchase orders and supplier purchase orders within QuickBooks Enterprise Solutions (Desktop version), ensuring accuracy and timely processing. Responsibilities • Enter customer purchase orders and create sales orders in QuickBooks., • Export data to Excel for warehouse pull sheets., • Confirm orders with customers and address discrepancies or out-of-stock items., • Create and submit supplier purchase orders, following up on confirmations and ETAs., • Advanced experience with QuickBooks Enterprise Solutions for Manufacturing & Wholesale (Desktop version)., • Ability to process customer purchase orders and supplier purchase orders accurately., • Proficient in English and Spanish for verbal and written communication., • Detail-oriented with strong organizational and time management skills., • Experience creating Excel pull sheets for warehouse operations., • Prior experience in a manufacturing or wholesale environment., • Strong Excel skills for reporting and data management., • Excellent communication and interpersonal skills. This is an onsite role in a manufacturing/wholesale office setting. The schedule is Monday to Friday, 7:00 AM to 3:30 PM with a 30-minute lunch break. The environment features a moderate incoming call volume and a collaborative team atmosphere. Employees receive a full benefits package, including paid time off, paid holidays, health insurance (100% employer paid), dental insurance (50% employer paid), vision insurance, life insurance, long-term disability (100% employer paid), and access to an employee discount program through the payroll company. The opportunity offers a stable, supportive environment with growth potential. Job Type & Location This is a Contract to Hire position based out of Miami, FL. Pay and Benefits The pay range for this position is $17.00 - $17.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Miami,FL. Application Deadline This position is anticipated to close on Jan 27, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

• All Medical Allied

  

  Bilingual Medical Administrative Coordinator

  1 year ago

  Miami

  Job Description Hi, This is Bibi Ishak from All Medical Staffing, I have a Medical Customer Service Coordinator position in Miami. If you are interested, please email resume and HS diploma to m- Description: Coordinator (job description below) • Location of work: Miami, FL 33155, • Working days & hours: Mon – Fri 8:00am- 4:30pm/ 10:00am – 6:30pm / 12:30pm-9:00pm (possible shifts they would need to be available for), • Length of assignment: 14 weeks or longer, • Pay Rate: $20 -25 Experience in patient/family centered services or customer service department in a hospital setting highly preferred Provides excellent communication of hospital resources, personalized services; presents information to patients and families. providing emotional support, utilizing active listening, and apply family-centered care principles in day-to-day operations. • Provides back-up coverage and weekend rotation as part of the team, • Fluency in both English and Spanish highly preferred, • Ensures the highest degree of professionalism, friendliness, helpfulness, and customer service at all times, • Ability to react calmly under stressful conditions and redirect families to appropriate resources, • Displays a professional image and is a role model in service excellence, • Desire to fill the needs of all internal and external customers with positive communication skills, • Exceptional verbal and written communication skills, • Excellent computer skills with strong Microsoft Office skills including PowerPoint, Access, Excel and Word, • Ability to work with numerous and frequent interruptions, • Ability to maintain confidentiality of sensitive patient information

• PrideStaff

  

  HR MANAGER - Human Resources Manager

  23 days ago

  Miami

  Job Description HR MANAGER - Human Resources Manager Company: For over 35 years, in Europe and around the world, our Client designs, integrates and operates tailor-made audiovisual solutions and services, to better collaborate, communicate better and share ever more emotions and immersions. Seeking a Human Resources Manager that will be responsible for managing various HR activities, including recruitment, employee relations, benefits administration, and policy enforcement. Key Responsibilities: • Lead the recruitment process, from sourcing and interviewing candidates to onboarding new employees. Collaborate with departmental managers to identify staffing needs and ensure timely hiring., • Serve as a trusted resource for employees and management on HR-related matters. Address employee concerns, conduct performance evaluations, and manage disciplinary actions in alignment with company policies., • Partner with leadership to develop and execute talent strategies that support organizational goals. Implement initiatives for employee development, succession planning, and retention., • Stay informed about employment laws and regulations to ensure compliance. Review and update HR policies and practices as needed to maintain legal and ethical standards., • Design and implement learning programs to enhance employee skills and performance. Foster a culture of continuous learning and professional growth., • Excellent verbal and written communication skills., • Excellent interpersonal, negotiation, and conflict resolution skills., • Excellent organizational skills and attention to detail., • Strong analytical and problem-solving skills., • Ability to prioritize tasks and to delegate them when appropriate., • Ability to act with integrity, professionalism, and confidentiality., • Thorough knowledge of employment-related laws and regulations., • Proficient with Microsoft Office Suite or related software., • 5 + Years of human resource management experience preferred., • Bachelor’s degree in Human Resources, Business Administration, or related field required., • Bilingual in English & Spanish, • SHRM-CP or SHRM-SCP highly desired.Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most.PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

• AMI Distributors Inc

  

  Administrative Assistant -bilingual

  4 days ago

  Miami

  Job Description .Assist with customer service by answering phones. Proficient in excel and word. Take payments from customers and process through our software system. Perform other office and administrative task as required. Maintain inventory, attention to detail, strong organizational skills.

• CITIMED

  

  Legal Receptionist - Medical Office

  8 days ago

  Miami

  Job Description About Us We are a busy and patient-focused medical practice committed to providing excellent care and professional support to our patients. We are seeking a detail-oriented and highly organized Legal Assistant/receptionist to join our administrative team. This role supports legal, compliance, and medical-records functions within the practice. Position Summary The Legal Assistant will assist with legal documentation, medical record requests, compliance matters, and communication with attorneys, insurance companies, and patients. The ideal candidate has strong organizational skills, excellent communication abilities, and experience handling sensitive information with professionalism and confidentiality. Responsibilities • Assist with legal correspondence and document preparation, • Maintain accurate and organized records, logs, and case files, • Communicate with attorneys, insurers, and patients regarding documentation and case status., • Coordinate review and release of protected health information (PHI), • Support office administration, compliance efforts, and general clerical duties, • Track deadlines for documentation, billing, and follow-up, • Previous experience as a Legal Assistant, Medical Legal Assistant, or similar role (preferred), • Personal injury experience required (legal or medical office setting), • Bilingual English & Spanish, • Experience in a medical or healthcare environment is a plus, • Strong understanding of HIPAA and confidentiality practices, • Excellent written and verbal communication skills, • Ability to multitask, prioritize, and meet deadlines in a fast-paced environment, • Proficiency with Microsoft Office and basic computer systems Please submit your resume and a brief cover letter through Indeed. We look forward to hearing from you! Company DescriptionCitimed is a trusted personal injury medical practice known for compassionate, patient-centered care. We proudly serve a diverse community — including many patients from Colombia, Brazil, and across Latin America — and we’re dedicated to providing an atmosphere where every patient feels at home.Citimed is a trusted personal injury medical practice known for compassionate, patient-centered care. We proudly serve a diverse community — including many patients from Colombia, Brazil, and across Latin America — and we’re dedicated to providing an atmosphere where every patient feels at home.

• PHASE3 CONSTRUCTION LLC

  

  Construction Office Manager

  22 days ago

  Miami

  Job Description Position Summary The Construction Office Manager is responsible for overseeing all administrative, financial, and compliance-related office functions to support construction operations. This role serves as the central coordination point between field teams, project managers, vendors, clients, and company leadership. Key Responsibilities Administrative & Office Operations • Manage daily office operations and administrative staff, • Establish and maintain office procedures and systems, • Manage office supplies, vendors, and equipment, • Process accounts payable and receivable, • Assist with payroll, timekeeping, and labor compliance, • Track job costs, invoices, lien waivers, and insurance certificates, • Support hiring, onboarding, and employee record management, • Track licenses, certifications, and training, • Ensure compliance with OSHA, labor laws, and company policies, • Assist project managers and superintendents, • Assist with contract preparation and tracking, • Maintain insurance, bonds, and compliance documentation, • Track lien releases and statutory notices, • Communication & Client Support, • Serve as the primary office contact, • Communicate with clients, subcontractors, and suppliers, • Manage construction management software (e.g., Procore, Buildertrend), • Associate or Bachelor’s degree preferred, • 3+ years of experience in construction administration, • Strong organizational and communication skills, • Proficiency in Microsoft Office and construction software, • This position is primarily office-based with occasional interaction with job sites.Company DescriptionGeneral contractor specializing in High-End renovationsGeneral contractor specializing in High-End renovations