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Medical Records Coordinator - Health Plus Management

Management

6 hours ago1 view

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Westchester, NYC, NJ, CT, and Upstate NY. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care).
Health Plus Management is seeking an energetic, patient-centric and detail-oriented Medical Records Coordinator who will be responsible for creating, retrieving, and updating patient related information according to company policy, to ensure a smooth patient flow for the office.


Responsibilities

  • Responsible for pulling and reviewing all charts prior to the doctor's appointment to ensure that all medical records are on file
  • Obtain records from outside sources for preview prior to the office visit
  • Prepare complete Medical Records for the Billing Department as requested
  • Create chart folders (includes adhering of all labels and hole punching)
  • Review charts to ensure all patient demographics information is complete/ accurate, and follow up if necessary
  • Prepare patient charts to include demographic information, previous x-rays, tests, etc.
  • Process the release of information, organize, prep, and scan documents into the electronic systems and ensure the efficient processing of requests for patient information
  • Collect all necessary paperwork and authorizations needed for billing
  • Scan information to patient's electronic record
  • Maintain patient confidentiality in line with HIPPA guidance
  • Other administrative tasks as assigned

Knowledge and Experience

  • 1+ years of medical administrative experience preferred
  • Knowledge of medical terminology & procedures preferred
  • Experience with an EMR system preferred
  • Knowledge of plaintiff, defendant and third-party requests, and HIPAA requirements for release of PHI, preferred
  • Strong computer knowledge and windows program including Microsoft word/excel

Skills and Abilities

  • Excellent verbal and written communication
  • Exceptional organizational and time-managements skills - the ability to multi-task is a must
  • Adaptability and flexibility while working in a fast-paced environment
  • Problem-solving ability and aptitude
  • Outcome-focused, with an ability to work under pressure
  • A solution-oriented mindset
  • A strong sense of urgency and focus in accomplishing tasks

Schedule: Part-Time, Hours can be flexible


Pay: $18/hour

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Diane C. from Health Plus Management is interviewing people like you for this position tomorrow! Let them know you are interested!
  • Experience
    Not required
  • Languages
    English – Advanced
  • Employment
    Part-time
  • Schedule
    Flexible Schedule
  • Salary
    from $18 hourly
  • Starting time
    Immediate start!

pin icon496 Smithtown Bypass, 11787, Smithtown

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Supervisor ManagerSmithtown

Physician Office Support • More than 250 Employees

Hiring on JOB TODAY since January, 2026

We offer a supportive, mission‑driven workplace where teams collaborate, grow professionally, & make a real impact on patient care—all within a people‑first culture that values well‑being, recognition, & career development.

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Diane C.Active 5 minutes ago
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