Office Administrator - Garden State Landscapes Inc

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• City of Somerville

  

  Administrative Assistant (Payroll Clerk)

  2 days ago

  Somerville

  Job DescriptionStatement of Duties: Responsible for weekly payroll functions and preparation, analysis and maintenance of Police Department yearly personal service budget. Responsible for work related to the preparation and maintenance of Police Department payroll records, personnel payroll records, and assists daily with the budgetary process. Understands and administers contractual benefits as they relate to payroll issues for 5 different contracts and compliance with state and federal wage and overtime laws. Analyzes, manages and completes time sensitive assignments for payroll processing and contractual inquiries. Troubleshoots employee inquiries regarding payroll related matters. Performs various accounts payable functions including paying bills on assigned billrolls for all Matrons. Applies various accounting principles maintaining financial accounts. Responds to payroll questions by Police Department. . Maintenance and monitoring of grant related personnel service accounts for State reporting. Assists in the administration of police department grants. Acts as liaison with other departments or agencies (DEA, FBI, etc.) Responsible for independent exercise of administrative judgment and decision making. Performs a variety of clerical duties requiring a considerable degree of decision making in conforming with city departmental, state and federal regulations. Compiles any number of different types of statistics. Provides supervision over clerical staff as needed. Performs various duties that may be assigned by the Director of Finance and Administration and/or Chief of Police. Qualifications: • Must have an Associates Degree and 3-5 years’ experience with payroll and accounting or an equal equivalent combination thereof., • Demonstrated experience in payroll preparation and audit., • Demonstrated experience in reconciling accounts and projecting budget expenditures for personal services., • Ability to utilize and design spreadsheets for payroll expenditures and projections., • Must possess mid-level computer skills and demonstrated proficiency in Microsoft Office with emphasis on Excel., • Ability to learn MUNIS system, experience preferred., • Ability to make decisions independently. Physical Skills Typically, little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with minimal stooping and standing for filing and archiving duties. There is also lifting of objects such as books, office equipment and computer paper (up to 30 lbs). Motor Skills Duties are largely mental rather than physical, but the job requires minimal motor skills for activities such as moving objects, operating a telephone system, computer and/or most other office equipment, typing and/or word processing, filing, and sorting. Visual Skills Visual demands include constantly reading documents for general understanding and for analytical purposes. Hours: Full-Time, Sunday-Thursday work schedule Union: SMEA B FLSA: Non-Exempt Salary: $1,363.67 weekly, plus benefits. Date Posted: January 7th, 2026 The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Adrienne Pomeroy at 617-625-6600 x 2059 or . Pre-Employment Requirements for All Employees: • MA Criminal Offender Record Information (CORI) clearance, • 4 weeks annual vacation for non-union positions. Union positions vary by contract. Please note, police officers are members of the SPEA union. Public Health Nurses are part of Union A (SMEA)., • Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City, • Dental coverage low and high plans through Cigna, • Vision care through Vision Service Plan (VSP), • Long term disability through Sun Life, • Group and voluntary life insurance through Boston Mutual, • Health Care and Dependent Care flexible spending through Benefit Strategies, • Deferred compensation plans through a choice of three vendors, • Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health, • Annual cancer screening & wellness release, • Somerville Retirement Pension System, • Tuition reimbursement, • MBTA pass program, • FREE Blue Bikes membership Powered by JazzHR NN5skFLsYX

• Encompass Health Rehabilitation Hospital of Braintree

  

  Chief Executive Officer

  1 day ago

  Somerville

  Chief Executive Officer Career Opportunity Passionate and empowered to apply your CEO expertise Are you seeking a transformative leadership opportunity that combines growth with a deep sense of connection? Encompass Health invites you to join as a Hospital CEO, where your career takes on new meaning. In our dynamic healthcare environment, experience the warmth of a welcoming community and make a substantial impact leading one of our 150+ hospitals dedicated to compassionate care. This role blends professional excellence with a profound connection to your roots, offering the ideal opportunity for transformative leadership. Join us on a journey where your impact transforms lives, and your career feels close to home and heart. As CEO, understand that small achievements lead to significant impacts, providing leadership to ensure seamless hospital operations, maintaining financial stability. Enjoy a comprehensive benefits package from day one, collaborating with a team that values inclusivity, support, and teamwork, while having access to cutting-edge equipment and technology. Embark on a fulfilling career, making a meaningful difference with the peace of mind you've been yearning for. A Glimpse into Our World At Encompass Health, you'll experience the difference the moment you become a part of our team. Being at Encompass Health means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. Starting Perks and Benefits At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to: • Affordable medical, dental, and vision plans for both full-time and part-time employees and their families., • Generous paid time off that accrues over time. Opportunities for tuition reimbursement and continuing education., • Company-matching 401(k) and employee stock purchase plans., • Flexible spending and health savings accounts., • Ensure compliance with relevant laws, regulations, and the policies and procedures set forth by the Governing Board and Medical Staff, as well as Joint Commission standards., • Take charge of fostering a work environment and culture that empowers the hospital and staff to fulfill the Encompass Health mission by surpassing its objectives., • Oversee hospital operations and continuously assess and enhance the hospital's performance., • Take responsibility for the patient census and actively participate in marketing our services within your community., • Promote and maintain a culture of inclusivity and diversity that respects and embraces everyone in the patient environment and workplace., • Master's Degree in Business Administration, Healthcare Administration, or a related healthcare field (preferred)., • Alternatively, a Bachelor's degree with work experience equivalent to a Master's degree, as demonstrated by responsibilities such as overseeing hospital operations, budget development, analysis and oversight, marketing for volume growth and program development, FTE management, expense control, policy and procedure development and implementation, and process development to ensure regulatory compliance., • Five years of management experience in the healthcare industry, with a minimum of 2-3 years in a Senior Management position., • May be required to work weekdays and/or weekends, evenings and/or night shifts., • May be required to work on religious and/or legal holidays on scheduled days/shifts. #LI-TR1 The Encompass Health Way We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing! At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification.

• First Hartford Realty Corporation

  

  Property Administrator

  4 months ago

  Somerville

  Job Description Property Administrator – Residential Property Management We are seeking a reliable, detail-oriented Property Administrator to join the on-site residential management team for a community of 501 units in Somerville, MA that are LIHTC, Home, and PB Section 8. As our Property Administrator you will play a key role in ensuring the smooth day-to-day operations of the property management office. Responsibilities • Provide day-to-day financial and accounting tasks to support property operations., • Process and enter invoices into property management software., • Collect, enter and track all rent payments., • Enter HUD vouchers, submit and reconcile TRACS., • Conduct bank reconciliations., • Maintain accurate ledgers., • Submit month end reporting and monthly variances to Property Manager., • Assist residents, vendors, and guests in a professional and friendly manner., • Assist in researching rental payments balances and vendor past due invoices, • Assist with the processing of the rental payments and issue receipts., • Work closely with Property Manager on lease renewals, rental applications, and move-in/move-out coordination., • High School Diploma or equivalent., • 2 years of prior bookkeeping experience, preferably in property management or real estate., • Strong attention to detail, organizational and multitasking skills., • Excellent customer service, communication and interpersonal abilities with strong team orientation., • Proficient in Microsoft Office (Word, Excel, Outlook)., • Familiarity with property management software -- Yardi is a plus., • Ability to relate to and work effectively with individuals from diverse backgrounds. Job Type: Full-time, 40 hours per week Compensation: $25-$28 per hour, based on experience Schedule: Day shift; Monday to Friday Benefits: 401(k) with company match, flexible spending account, medical, dental, vision, life, disability insurance, paid time off. Work Location: In-person We are an Equal Opportunity Employer and do not discriminate in hiring or employment based on race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

• Western New Jersey Real Estate Company

  

  Real Estate Recruiter

  6 days ago

  Somerville

  Job Description We are seeking a driven and influential Real Estate Recruiter to help attract, identify, and secure top-producing agents for a growing brokerage. This is a full-time, non-selling position designed for a high-performing real estate professional who thrives on recruiting conversations, building relationships, and driving measurable growth through talent acquisition. If you are energized by influence, persuasion, and building winning teams, this opportunity is for you. Compensation: • Base Salary: $60,000 – $70,000, • On-Target Earnings: $100,000+, • Performance-based bonuses (eligible after 60 days), • Proactively source and recruit high-quality real estate agents, • Conduct weekly recruiting appointments and interviews, • Build and manage a strong pipeline of prospective agents, • Follow up consistently to convert prospects into hires, • Onboard new associates and ensure a strong transition, • Maintain consistent contact with recruited agents, • Support productivity conversations and goal setting, • Track recruiting metrics and conversion ratios, • Monitor agent count growth and productivity trends, • Support leadership with market research and competitive insightsQualifications:, • 2–3+ years of sales or recruiting experience, • Proven history as a top-producing agent preferred, • Demonstrated recruiting or relationship-building success, • Strong communication and closing skills, • Financial literacy, including familiarity with P&L concepts, • MLS and real estate technology proficiency, • Documented track record of achieving measurable resultsAbout Company Western New Jersey Real Estate Company is a growth-oriented brokerage built on strong systems, clear accountability, and a commitment to supporting its agents at a high level. Our culture is collaborative, professional, and performance-driven. We believe success is achieved through leadership, consistency, and a focus on developing people to their fullest potential. If you are selected to move forward, you will be contacted to discuss next steps. We respect the confidentiality of currently employed candidates and will protect your privacy throughout the process.

• CATALDO AMBULANCE BUSINESS TRUST

  

  Collections Specialist (Full Time)

  24 days ago

  Somerville

  Job Description The Collection Specialist is responsible for collections of outstanding private invoices from the existing client base, resolving customer billing problems and reducing accounts receivable delinquency. This position will report to the Revenue Cycle Manager and is located out of our Somerville, MA. office. Collections Specialist Responsibilities: • Resolve insurance related billing issues with patients and/or insurance carriers, • Handling of high call volume, • Serve as primary representative for patient inquiries/calls, • Communicate effectively both orally and in writing, • Respond to customer inquiries, resolve client discrepancies, process and review account adjustments, • Demonstrate superior customer service skills and problem solving, which includes assisting the patient with alternative payment options and payment plans, • Possess basic understanding of government and commercial insurance and Credit & Collections policies, • Identify the need and request rebills to insurance, • Handle highly confidential information with complete discretion, • Maintain confidentiality of patient information while on the phone or in-person, • Work aged invoices utilizing various reports and the collection module using Zoll Rescue Net, • Alert Revenue Cycle Manager about potential problems that could affect collections, • Meet productivity goals/benchmarks as set and communicated by the manager, • Utilize available sources to obtain updated info and reissue correspondence, • Working knowledge of Microsoft Office, including Excel, Word is a must, • Strong communication, problem solving and analytical skills required, • Acute attention to detail and the ability to work in a fast-paced, team-oriented environment with a focus on communication required, • Outstanding customer service and phone skills, • Previous collections or customer service experience a plus, • Knowledge of HIPPA and healthcare policies a plus, • High School diploma or GED required, • Fluent in Spanish a plus, but not required, • Must be positive and maintain professional demeanor at all times, • Familiarity with Medicaid and Medicare guidelines, • Ambulance billing experience a plus Since 1977, Cataldo Ambulance Service, Inc. has continually distinguished ourselves as a leader in providing routine and emergency medical services. As the needs of the community and the patient change, we continue to introduce innovative programs to ensure the highest level of care is available to everyone in the areas we serve. Cataldo is the largest private EMS provider and private ambulance service in Massachusetts. In addition to topping 50,000 emergency medical transportations annually through 911 contacts with multiple cities, we partner with some of Massachusetts top medical facilities to provide non-emergency medical ambulance and wheelchair transportation services. We are also an EMS provider to specialty venues like Fenway Park, TD Garden, and DCU Center. While Cataldo began as an ambulance service company, we continue to grow through innovation and expand the services we offer to the local communities. As a public health resource, Cataldo offers training and education to the healthcare and emergency medical community through the Cataldo Education Center. This includes certification training for new employees as well as the training needed for career advancement. Through our partnerships with health systems, hospitals, managed care organizations, and others, we continue to provide in-home care through the state’s first and largest Mobile Integrated Health program, SmartCare. We also have delivered more than 1.7 million Covid-19 vaccines and continue to operate testing and vaccination sites throughout the state of Massachusetts.

• Manning Personnel Group, Inc.

  

  Recruitment Coordinator

  22 days ago

  Somerville

  A Venture Capital firm we are partnering with that invests exclusively in the life sciences space is looking for a Contract Recruitment Coordinator to join their team. This role is a key part of the People team, which partners with department leaders and hiring managers to support company efforts to find and attract all-star employees. This role requires exceptional people skills, contagious enthusiasm, a proven ability to execute, outstanding organizational skills, and flexibility and efficiency to work in a fast-paced environment. Responsibilities • Understanding and becoming an expert on company recruiting process., • Supporting hiring managers and recruiters with all scheduling needs., • Scheduling scorecard session, pre-meetings, debrief meetings, and interview schedules with a quick turnaround., • Becoming an expert with navigating and using their Applicant Tracking System., • Collaborating with all Executive Assistants to ensure a smooth process for all involved stakeholders., • Communicating with candidates in a professional and timely manner, acting as the “face of the company” throughout the candidate’s experience., • Greeting candidates for on-site interviews and managing all logistical aspects of the interview day (dialing video calls, ordering lunch, etc.), • Maintaining a strong sense of enthusiasm and positivity in all candidate interactions., • Contributing to new ideas for improving the recruiting process., • Sourcing candidates when needed., • Writing scorecards and job descriptions as needed., • Posting new jobs on career website and outside job boards., • Assisting with event planning and other ad-hoc projects. Requirements • Bachelor’s degree required., • 1 or 2+ years of relevant work experience required., • Passion for people; genuinely interested in and curious about what motivates and excites people., • Extremely organized, with a natural affinity towards process and getting things done., • Good with details; doesn’t let things fall through the cracks and remembers to follow through., • Strong prioritization skills; able to handle a large volume of tasks., • Positive attitude; approaches situations with optimism, enthusiasm, and energy., • Outstanding communication skills; comfortable interacting with people at all levels and in all types of roles., • Proactive; not afraid to follow up with people multiple times or over communicate., • Comfortable with ambiguity; able to think on feet and take initiative when path is not clear., • Empathetic, relates easily to others., • Collaborative, excellent team player., • Flexible, willing to participate in many different projects with changing needs., • Proven success in fast-paced support or administrative capacity., • Calendar management experience strongly preferred., • Recruiting experience or understanding preferred. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

• JOE PERCARIO GENERAL

  

  Executive Personal Assistant

  26 days ago

  Somerville

  Job Description DO NOT CALL THE OFFICE. ONLY EMAIL: for inquiries regarding this job! Seeking an Executive/Personal Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Looking for someone to be the face of the company in answering calls and letting people in to our new high end show room, and who has a general understanding of accounting and accounting principles, knows how to use quickbooks software and understands how to perform data entry functions in quickbooks. Must be comfortable to perform basic office functions: Data entry, answering the door, and phone calls, organizing files(electronically mostly), etc.. Any other questions are welcome. Responsibilities: • Handle administrative needs of Executive, • Arrange conference calls and meetings, • Plan work-related travel details, • Receive visitors, • Train and supervise lower-level clerical staff, • Strong organizational skills, • Ability to prioritize and multitask, • Strong attention to detailCompany DescriptionWe are a family owned and operated contracting, Home center supply and property management company, and develop and manage real estateWe are a family owned and operated contracting, Home center supply and property management company, and develop and manage real estate

• GL Inc.

  

  Work from Home Data Entry Clerk

  9 months ago

  Somerville

  We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.