Office Administrator - Garden State Landscapes Inc - Somerville

Similar jobs

• Labcorp

  

  Laboratory Testing Clerk

  15 days ago

  Somerville

  Labcorp is seeking a Reference Test Clerk to join our team in Raritan, NJ. Work Schedule: Monday - Friday and alternating Saturday's, 7:30am to 4:00pm Job Responsibilities • Prepare laboratory specimens for various analysis and testing, • Research, troubleshoot and resolve customer and specimen problems, • Send test requests to proper location and release test results, • Assist clients with any specimen related requests or inquiries, • Process specimens to be sent out to additional facilities, • Provide support to various areas of the laboratory, • Perform sample sorting, racking and retrieving, • Prepare record logs in a timely and efficient manner, • Maintain a clean and safe work environment Minimum Qualifications • High School Diploma or equivalent Preferred Qualifications • 3 months or more of specimen processing experience, • 3 months or more of medical or laboratory experience Additional Job Standards • Comfortability with handling biological specimens, • Ability to accurately identify specimens, • Basic computer knowledge and data entry skills, • Ability to work independently and within a team environment, • High level of attention to detail with the ability to prioritize and multitask, • Ability to work in a fast paced production environment and meet established turn-around times, • Strong communication skills; both written and verbal, • Ability to handle the physical requirements of the position, • Able to pass a standardized color blindness test, • Flexibility to work overtime or other shifts depending on business needs At Labcorp we have a passion for helping people live happy and healthy lives. Every day we provide vital information that helps our clients and patients understand their health. If you are passionate about helping people and have a drive for service, then Labcorp could be a great next career step! Join us and discover a path filled with opportunities for growth, continuous learning, professional challenges, and the chance to truly make a difference. Apply today! Pay Range: $18-$21/hr. All job offers will be based on a candidate’s skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data. Benefits: Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan. Employees regularly scheduled to work less than 20 hours, Casual, Intern, and Temporary employees are only eligible to participate in the 401(k) Plan. Employees who are regularly scheduled to work a 7 on/7 off schedule are eligible to receive all the foregoing benefits except PTO or FTO. For more detailed information, please click here. Labcorp is proud to be an Equal Opportunity Employer: Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law. We encourage all to apply If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site or contact us at Labcorp Accessibility. For more information about how we collect and store your personal data, please see our Privacy Statement.

• United Staffing Solutions

  

  Accounting Associate - AR Clerk

  8 days ago

  Somerville

  Job Description Accounting Associate - Accounts Receivable Clerk - AR / AP Clerk Somerville, NJ | $25/hr | Monday–Friday, 8AM – 5PM United Staffing Solutions is representing a well-established manufacturing company in Somerville, NJ in their search for a detail-oriented Accounting Associate. This is a direct hire/permanent opportunity for someone who enjoys working in an environment where accuracy, consistency, critical thinking, and organization are valued every day. Key Responsibilities for the Senior Accounting Associate: • Managing bookkeeping functions to ensure accurate financial records, • Processing Accounts Payable (AP) and Accounts Receivable (AR), • Reconciling customer accounts between two systems, • Handling payments and invoicing, • Bringing bank reconciliations up to date after a backlog and maintaining consistent monthly reconciliations moving forward, • Handling collections with professionalism and tact, • Performing accurate and timely data entry, • Preparing invoices and maintaining billing records, • At least 2 years of experience in bookkeeping, AP/AR, bank reconciliation, and invoicing, • Experience with Quickbooks and Excel, • Comfort with data entry and financial systems (including POS), • Strong organizational skills and attention to detail, • Ability to think critically, • Excellent communication and follow-up skills, • Ability to work independently while contributing to a team environment, • Self-starter, take-charge, can-do attitude, • Not afraid to ask question if unsure Ready to bring your accounting skills to a company that values precision and reliability? Apply below and take the first step toward a long-term career opportunity! Company DescriptionAt United Staffing Solutions: We match consultants with rewarding careers where they can fully utilize their specialized talent to not only thrive but to also advance their skills. Every match we make is based on our working principles that guide our team, allowing us to deliver results for both client and consultant time after time. They are: Our core values include: The values we share serve as a compass for everyone at USS, guiding our behavior and representing the foundation of our culture. Our continuing success, our ability to achieve our mission, and our reputation for integrity, service, and professionalism are based on them.At United Staffing Solutions:\r\n\r\nWe match consultants with rewarding careers where they can fully utilize their specialized talent to not only thrive but to also advance their skills. Every match we make is based on our working principles that guide our team, allowing us to deliver results for both client and consultant time after time. They are:\r\n\r\nOur core values include:\r\n\r\nThe values we share serve as a compass for everyone at USS, guiding our behavior and representing the foundation of our culture. Our continuing success, our ability to achieve our mission, and our reputation for integrity, service, and professionalism are based on them.

• Partners Healthcare

  

  Vendor Contract Administrator

  now

  Somerville

  Site: Mass General Brigham Health Plan Holding Company, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission.As a not-for-profit, we support patient care, research, teachin

• Somerville-Cambridge Elder Service Inc

  

  Executive Assistant & Project Coordinator

  11 days ago

  Somerville

  Job DescriptionDescription: Job Title: Executive Assistant & Project Coordinator Reports To: President and Chief Executive Officer Department: Office of the President and CEO FLSA Status: ( X ) Exempt or ( ) Non-Exempt ( ) Union or ( X ) Non-Union Position Summary: This is not a traditional executive assistant role. Somerville Cambridge Elder Services is seeking a highly organized, systems-minded, and driven early-career professional who thrives on bringing structure to complexity. This role serves as a central hub for coordination, execution, and follow-through across the CEO’s priorities, board governance, and key organizational initiatives. The executive assistant & project coordinator will act as a force multiplier for the CEO and leadership team—ensuring priorities move forward, timelines are met, and nothing falls through the cracks. This role is ideal for someone in the early stages of their career who is: · Exceptionally organized and detail-oriented · Naturally proactive and resourceful · Energized by mission-driven work in community health or nonprofit settings · Interested in gaining exposure to executive leadership and organizational strategy KEY RESPONSIBILITIES: 1. Executive & operational coordination · Manage and optimize the CEO’s calendar with a strong focus on prioritization, sequencing, and time leverage · Anticipate needs, identify conflicts, and ensure the CEO is fully prepared for all engagements · Serve as a central coordination point across internal and external stakeholders 2. Project coordination & execution · Track and manage multiple concurrent projects and initiatives on behalf of the CEO and leadership team · Develop and maintain project plans, timelines, trackers, and dashboards · Ensure clear ownership, deadlines, and accountability across stakeholders · Proactively follow up on action items and flag risks, delays, or gaps · Prepare concise status updates and executive-level summaries · Bring structure and discipline to cross-functional initiatives KEY RESPONSIBILITIES (continued): 3. Board & governance management · Coordinate all board and committee activities end-to-end · Develop agendas, compile materials, and ensure timely distribution · Maintain governance documentation and ensure compliance with bylaws and regulations · Manage board systems (e.g., SharePoint) with strong attention to detail and data integrity 4. Content development & synthesis · Create high-quality presentations, reports, and briefing materials · Analyze and synthesize complex information into clear, actionable insights · Support leadership communications and strategic initiatives 5. Organizational effectiveness support · Improve and maintain systems for tracking priorities, decisions, and follow-ups · Support cross-functional coordination to ensure alignment and execution · Assist with planning and logistics for leadership and organizational initiatives WHAT SUCCESS LOOKS LIKE: · Projects move forward on time, with clear accountability · Leadership meetings are well-prepared, efficient, and actionable · The CEO’s time is optimized and protected · Stakeholders experience strong follow-through and communication · Organizational priorities are tracked, visible, and progressing QUALIFICATIONS: Required: · 2–5 years of experience in project coordination, operations, or executive support · Demonstrated ability to manage multiple priorities, timelines, and stakeholders · Strong organizational systems and attention to detail bordering on obsessive · Proven ability to follow through and drive execution · Excellent written and verbal communication skills · High level of discretion and professionalism. Preferred: · Experience in a nonprofit, healthcare, or community-based organization · Exposure to board support or governance · Familiarity with tools such as excel, PowerPoint, SharePoint, teams, or project tracking tools IDEAL CANDIDATE PROFILE: · Early-career, high potential, and highly driven · Naturally takes ownership and doesn’t wait to be asked · Loves checklists, trackers, and organizing chaos into clarity · Comfortable working behind the scenes to make others successful · Strong interest in mission-driven work and community impact PROFESSIONAL STANDARDS AND CONDUCT: · Collaborative and responsive: Regularly communicate and follow up using a team-driven approach. Respond thoughtfully and promptly to agency needs, requests, and inquiries. Identify and build partnerships with key stakeholders. Demonstrate excellent organizational and time management skills to meet various deadlines, ensuring closed-loop communication, multitasking, and maintaining flexibility to adapt and adjust workload assignments based on changing priorities. · Communication: Skilled in verbal and written communication, with the ability to convey information effectively across diverse styles and cultural backgrounds. Maintain high integrity and discretion when handling confidential information. Exhibit excellent judgment and the ability to switch gears quickly as needed. · Analytical: Apply critical thinking skills, using logic and reasoning to evaluate strengths and opportunities of alternative solutions or approaches. Make informed decisions regarding priorities and available time, and respond appropriately to situations requiring quick turnaround. Ability to complete multiple time-sensitive and complex tasks and projects independently with little or no guidance. · Attendance and punctuality: Dependable and punctual, showing flexibility when needed. Attend meetings as required and participate actively and attentively. · Commitment: Embody SCES’s core values by demonstrating integrity, accountability, and professionalism in all interactions. Support SCES’s mission and dedication to fostering an inclusive environment. Qualifications: · High school diploma required; Associate’s or Bachelor’s degree strongly preferred. A combination of education and relevant experience will be considered. · Professional certifications such as Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or Project Management Professional (PMP) are strongly preferred and may be considered in lieu of a college degree. · 2–5 years of experience providing high-level administrative support to senior or C-level executives is strongly preferred. Experience in a nonprofit or mission-driven organization and supporting a Board of Directors is highly desirable. · Demonstrated experience managing projects, tracking deliverables, coordinating timelines, and supporting cross-functional initiatives. · Demonstrated ability to work effectively with a diversity, equity, and inclusion (DEI) lens, with sensitivity to cultural and socioeconomic differences. · Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and desktop publishing software; ability to design, edit, and format professional-quality documents and presentations. · Strong technical aptitude, including the ability to troubleshoot common IT issues and navigate cloud-based platforms such as SharePoint, Teams, and other web-based tools. · Excellent organizational skills and impeccable attention to detail, with a proven ability to manage multiple priorities in a fast-paced environment. · High level of professionalism and discretion in dealing with confidential and sensitive information. · Outstanding interpersonal and communication skills, with the ability to work collaboratively and diplomatically with a wide range of stakeholders, including Board members, executives, staff, and external partners. Physical Environment · Physical surroundings are comfortable with minimal exposure to injury or hazards. Social/Psychological Conditions · The position requires flexibility and adaptability to manage shifting priorities, unexpected demands, and evolving organizational needs. · Occasional stress may arise from periodic or cyclical workload pressures, tight deadlines, and the need to balance multiple concurrent projects and responsibilities. · The role involves frequent interruptions and urgent requests, requiring the ability to remain calm, focused, and professional under pressure. · Requires strong emotional intelligence and interpersonal skills to effectively collaborate with diverse stakeholders, including senior leaders, Board members, staff, and external partners. · Ability to maintain discretion and confidentiality in high-stakes or sensitive situations, while navigating complex organizational dynamics. · The position demands resilience and proactive problem-solving to anticipate and address challenges before they impact leadership or operations. Physical Effort · Frequently sits, stands, walks, bends, reaches, and stoops throughout the day. · Frequently lifts, pulls, pushes, and carries up to 20 lbs. · Periodic eye strain and light ear strain. PAY RANGE (DEPENDING UPON EXPERIENCE): $85,000-100,000. Requirements: Qualifications: · High school diploma required; Associate’s or Bachelor’s degree strongly preferred. A combination of education and relevant experience will be considered. · Professional certifications such as Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or Project Management Professional (PMP) are strongly preferred and may be considered in lieu of a college degree. · 2–5 years of experience providing high-level administrative support to senior or C-level executives is strongly preferred. Experience in a nonprofit or mission-driven organization and supporting a Board of Directors is highly desirable. · Demonstrated experience managing projects, tracking deliverables, coordinating timelines, and supporting cross-functional initiatives. · Demonstrated ability to work effectively with a diversity, equity, and inclusion (DEI) lens, with sensitivity to cultural and socioeconomic differences. · Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and desktop publishing software; ability to design, edit, and format professional-quality documents and presentations. · Strong technical aptitude, including the ability to troubleshoot common IT issues and navigate cloud-based platforms such as SharePoint, Teams, and other web-based tools. · Excellent organizational skills and impeccable attention to detail, with a proven ability to manage multiple priorities in a fast-paced environment. · High level of professionalism and discretion in dealing with confidential and sensitive information. · Outstanding interpersonal and communication skills, with the ability to work collaboratively and diplomatically with a wide range of stakeholders, including Board members, executives, staff, and external partners. Physical Environment · Physical surroundings are comfortable with minimal exposure to injury or hazards. Social/Psychological Conditions · The position requires flexibility and adaptability to manage shifting priorities, unexpected demands, and evolving organizational needs. · Occasional stress may arise from periodic or cyclical workload pressures, tight deadlines, and the need to balance multiple concurrent projects and responsibilities. · The role involves frequent interruptions and urgent requests, requiring the ability to remain calm, focused, and professional under pressure. · Requires strong emotional intelligence and interpersonal skills to effectively collaborate with diverse stakeholders, including senior leaders, Board members, staff, and external partners. · Ability to maintain discretion and confidentiality in high-stakes or sensitive situations, while navigating complex organizational dynamics. · The position demands resilience and proactive problem-solving to anticipate and address challenges before they impact leadership or operations. Physical Effort · Frequently sits, stands, walks, bends, reaches, and stoops throughout the day. · Frequently lifts, pulls, pushes, and carries up to 20 lbs. · Periodic eye strain and light ear strain. PAY RANGE (DEPENDING UPON EXPERIENCE): $85,000-100,000.

• RadNet

  

  Executive Assistant

  27 days ago

  Somerville

  Job Description Responsibilities Job Title: Executive Assistant Reports to: Executive Coordinator FLSA Status: Non-Exempt Job Summary You will serve as a vital support system for senior executives, ensuring the efficient operation of their offices and enabling them to focus on strategic initiatives. This role involves a dynamic blend of administrative tasks, project management, and communication, all tailored to meet the unique needs of executive leadership. By managing schedules, organizing meetings, and facilitating correspondence you will play a critical role in enhancing productivity and streamlining workflows. With a strong emphasis on professionalism and discretion, this position requires an individual who is adaptable, detail-oriented, and able to thrive in a fast-paced environment. Essential Duties and Responsibilities • Calendar Management: Organize and manage the calendar of Senoir leadership, scheduling meetings, appointments, and conferences while prioritizing urgent matters., • Communication: Act as the primary point of contact between executives, staff, and external stakeholders, managing incoming and outgoing communications., • Expense Management: Prepare and Submit expenses for reimbursement for leadership in a timely manner., • Travel Arrangements: Plan and coordinate travel itineraries, including booking flights, accommodations, and transportation for Senior Leadership., • Project Support: Assist in the organization and coordination of special projects, ensuring timely completion and adherence to deadlines., • Office Management: Oversee and serve as the backup for the smooth operation of the Somerville MA office, including supplies management, equipment maintenance, and facility coordination. Also support on-site workshops when needed., • Event Planning: Organize and coordinate corporate events, training programs, and community outreach initiatives. PLEASE NOTE: This is not an exhaustive list of all duties, responsibilities and requirements of the position described above. Other functions may be assigned, and management retains the right to add or change duties at any time. Minimum Qualifications, Education and Experience • Bachelor’s degree in business administration, management, or a related field or equivalent experience is preferred., • A minimum of 6+ years of previous experience as an executive assistant or in a similar administrative role., • Experience working with a global company and/or multiple time zones., • Experience in coordinating projects and managing timelines effectively., • Excellent verbal and written communication skills, with the ability to interact effectively with executives, staff, and external stakeholders., • Strong organizational and time management abilities, with a focus on multitasking and prioritizing tasks effectively., • Highly proficient in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with office equipment, • and technology., • High level of accuracy and attention to detail in document preparation and data management., • Strong problem-solving skills with the ability to anticipate needs and proactively address challenges, demonstrating sound judgment and decision-making., • Ability to manage sensitive information with discretion and maintain confidentiality, especially in a healthcare setting., • Willingness to adjust to changing priorities and work environments within a fast-paced atmosphere., • Familiarity with healthcare systems, regulations, and terminology is often preferred, especially for roles in healthcare organizations. Quality Standards • Communicates, cooperates, and consistently functions professionally and harmoniously with all levels of supervision, co-workers, patients, visitors, and vendors., • Demonstrates initiative, personal awareness, professionalism and integrity, and exercises confidentiality in all areas of performance., • Follows all local, state and federal laws concerning employment to include but not limited to I-9, Harassment, EEOC, Civil rights and ADA., • Follows OSHA regulations, DeepHealth and site protocols, policies and procedures., • Follows HIPAA, compliance, privacy, safety and confidentiality standards at all times., • Practices universal safety precautions., • Promotes good public relations on the phone and in person., • Adapts and is willing to learn new tasks, methods, and systems., • Reports to work regularly as scheduled; consistently punctual with respect to working hours, meal and rest breaks, and maintains satisfactory personal attendance in accordance with RadNet guidelines., • Consistently adheres to the time management policies and procedures., • Completes job responsibilities in a quality and timely manner. Physical Demands This position often requires sitting, standing, walking, bending, twisting, reaching with hands and arms, using hands and fingers, handling, or feeling, speaking, listening, and high-level cognitive thinking. Also, we must be able to lift up to 10 pounds occasionally. The position requires the ability to travel (~10% of time). Working Environment Remote. This position would require up to 10% Travel.

• Dreambound

  

  Patient Care Technician - Entry Level Training Program

  1 month ago

  Somerville

  Note : This is an educational program, not a job. Successful completion of the program does not guarantee employment but will equip you with valuable skills for the healthcare job market. Looking to start a rewarding career path in the healthcare industry? Use Dreambound to find a Patient Care Technician program that will prepare you for this high-demand, entry-level role. What does a Patient Care Technician do? A patient care technician provides direct care to patients, assisting with daily activities, monitoring vital signs, and supporting the medical team to ensure patient comfort and well-being. Highlights : • Complete in as short as a few weeks to a few months, • Online and in-person options available This program is an educational opportunity that requires a financial investment. Cost varies per partner school, but payment plans and / or financial aid may be available to those who qualify. Take the first step towards your new career path today!

• Apex Focus Group LLC

  

  Paid Focus Group Panel - Remote Work From Home Online (Data Entry Clerks Welcome)

  1 month ago

  Somerville

  We're currently looking for individuals across the country to take part in online paid research, including remote focus groups, product trials, and consumer studies. Comfort participating in remote, online studies.

• Baldwin & Obenauf, Inc.

  

  Human Resource Generalist

  16 days ago

  Somerville

  Job Description WHO WE ARE: BNO, a dynamic, full-service creative marketing, advertising & public relations agency headquartered in Somerville, NJ, with offices in Philadelphia, PA and St. Petersburg, FL, is looking for a highly motivated Human Resources professional to support and grow our people operations. With 44+ years in the communications business, we believe in building strong relationships, fostering curiosity, and supporting employees across all stages of their career. If you are detail-oriented, proactive, and excited about creating positive employee experiences, we want to hear from you. WHO YOU ARE… THE IDEAL CANDIDATE: This role focuses heavily on working with and through others, building and maintaining relationships, and ensuring compliance with established HR policies and regulations. You are an effective communicator who can handle sensitive matters professionally and confidentially. You thrive in a fast-paced environment, balancing multiple priorities while ensuring accuracy and timeliness. Attention to detail is critical, as this role involves managing employee records, payroll, benefits, compliance reporting, and HR processes. You must be approachable, supportive, and committed to helping both employees and managers navigate HR processes effectively. If you are excited by solving challenging HR problems and supporting employees throughout the full employment lifecycle, keep reading. Requirements & Responsibilities: * Support recruitment, posting positions on internal and external platforms, screening resumes, scheduling interviews, and onboarding new hires * Administer, audit, and maintain I-9 records and other regulatory documentation * Assist with payroll and benefits administration, including verifying employee data and supporting open enrollment activities * Maintain employee records and ensure compliance with federal, multi-state, and local employment laws * Serve as a first point of contact for employee questions regarding HR policies and procedures * Assist with employee relations, performance management documentation, ADA accommodations, and workers’ compensation claims * Coordinate leave tracking for FMLA, NJ Family Leave Act, and other applicable state leaves * Support HR audits, reporting, and compliance activities * Assist in maintaining PTO policies, tracking balances, and updating payroll/time systems * Participate in HR initiatives, diversity certifications, and other organizational programs as needed Experience: * 2–4 years of experience in HR, operations, administrative, or related support roles * Basic knowledge of federal and state employment laws (FMLA, ADA, NJLAD, wage & hour, I-9 compliance) * Experience working with HRIS and/or payroll systems (Paychex experience a plus) * Strong organizational, communication, and problem-solving skills Preferred Skills: * Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience) * PHR, SPHR, SHRM CP or SCP certification desired * Proficiency in Microsoft Office (Word, Excel, Outlook) * Strong attention to detail and ability to manage sensitive information professionally * Familiarity with compliance audits and HR best practices Ok Competitive Compensation & Benefits: * Salary: $60,000–$70,000 annually, depending on experience * Bonus: Performance-based opportunities to reward your contributions * Health & Wellness: Multiple medical plan options with employer covering a significant portion of employee premiums; * HSA, FSA, and employer-funded HRA available to support out-of-pocket expenses * Dental & Vision: Comprehensive dental coverage; vision plan 100% employer-paid * Retirement: 401(k) plan with employer matching contribution to help you save for the future * PTO and holiday schedule, plus paid sick time to maintain work-life balance This position is hybrid onsite, 3 days per week (Tuesdays through Thursdays) at BNO’s Somerville office We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status. If you require a reasonable accommodation during the application or interview process, please contact us.