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Office Administrator - Schwanewede Hals & Vince

Office & Admin

15 January 202644 views

Expires in 15 days

A well-established civil engineering and land surveying company is seeking a friendly, energetic, and motivated individual to join our team as an Office Administrator.


In this role, you will support the daily operations of our firm. Key responsibilities include:


  • Performing administrative functions to ensure a well-managed office environment.
  • Invoicing clients and managing accounts receivables.
  • Answering phones and handling clerical tasks.
  • Scanning and filing documents.
  • Entering timesheets for billable professionals.
  • Setting up new jobs and ordering office supplies.
  • Reproducing deliverable documents.
  • Assisting with scheduling and updating clients on project schedules and progress.
  • Digitally archiving and purging paper files.
  • Assisting with marketing, recruiting, and onboarding new team members.

Requirements:


  • Ability to work individually and as part of a team.
  • Friendly, outgoing, and positive personality.
  • Excellent verbal and written communication skills.
  • Proficient in multitasking and maintaining an orderly work area.
  • Detail-oriented, especially with numbers.
  • Proficiency with Microsoft Office Suite and Adobe Acrobat Pro.
  • Experience with billing/accounting software, particularly Sage Timeslips, is preferred but training is available.

Our company offers competitive pay, a 401K plan with employer contribution, and paid holidays and time off. Salary is based on qualifications.

  • Experience
    Required
  • Languages
    English – Advanced
  • Employment
    Full-time

pin icon111 Littleton Road, Parsippany, 07054, Parsippany-Troy Hills

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Office ManagerParsippany-Troy Hills

Civil Engineering & Land Surveying Consultants • 1-10 Employees

Hiring on JOB TODAY since January, 2026

We are a well established civil engineering, land surveying, and planning consulting firm. We provide professional services to private clients and municipalities throughout northern and central New Jersey.

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Joe V.Active 1 month ago
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