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Office Administrator

18 October 2024•33 views

We are seeking a highly organized and detail-oriented individual to join our team as a part-time Office Administrator. As an Office Administrator, you will play a vital role in supporting the day-to-day operations of our church office, ensuring smooth functioning and efficient communication within the organization. This is a part-time position of five days per week ideally suited for individuals with excellent administrative skills and a passion for supporting the mission of the church.Responsibilities include:**Administrative Support**-Manage the church office, including answering phone calls, responding to emails, and greeting visitors in a professional and friendly manner.-Maintain the church calendar, scheduling appointments, meetings and events.-Assist in preparing and distributing weekly bulletins, newsletters, and other church related materials.-Handle incoming and outgoing correspondence, including sorting and distributing mail.-Maintain accurate and up-to-date records, databases and filing systems.-Function as an administrative assistant to the Pastor and assist him in anyway necessary.**Communication and Coordination**-Coordinate and communicated with church staff, volunteers, and congregation members to facilitate effective collaboration.-Manage church event bookings, including coordinating with external vendors, scheduling rooms, and assisting with logistics.-Update and maintain the church website and social media platforms with relevant information and upcoming events.-Serve as liaison to Pleasant Hill Nursery School. Serve as ex officio member of the Pleasant Hill Board. Serve as ex officio member of the Property committee.** Office Operations**-Order and maintain office supplies, ensuring adequate inventory levels.-Coordinate and assist with the setup of meetings, conferences, and other church-related activities.-Assist in maintaining and organizing church facilities. Note problems in need of attention and notify appropriate people to handle including the Pastor, the custodian, Council President and head of proper committee.**Requirements**-High School diploma or equivalent (additional relevant qualifications are a plus).-Proven experience in administrative or office support roles.-Excellent organizational skills, with the ability to prioritize tasks and meet deadlines.-Strong written and verbal communication skills.-Proficient in using office software, such as Microsoft Office Suite and email marketing.-Ability to maintain confidentiality and handle sensitive information with discretion.-Exceptional interpersonal skills and the ability to work effectively with diverse groups of people.-Flexibility to adapt to changing needs and work independently with minimal supervision.JOB TYPE-Part-timePAY-$22 Per hourEXPECTED HOURS-25 hours M-F (including occasional evening hours to attend meetings).BENEFITS-Paid Time Off