Office Assistant - CLIO Clinic

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• Institute of Foreign Credential Services (IFCS)

  

  Office Assistant

  10 days ago

  Full-time

  Dobbs Ferry

  We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will be responsible for supporting daily office operations, maintaining files and records, and assisting with various administrative tasks. If you are interested, you may send your resume Key responsibilities include: • Handling incoming and outgoing correspondence, • Managing schedules and appointments, • Assisting with data entry and documentation, • Coordinating meetings and events, • Providing administrative support to team members, • Spanish Speaker If you are interested, you may send your resume

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  Easy apply
• MGA

  

  MGA Foundation Administrative Assistant

  12 days ago

  Elmsford

  Job DescriptionSalary: $17-20 per hour Position Summary (25-30 hours per week M-Th) The MGA Foundation Administrative Assistant provides essential operational and administrative support to the Caddie Scholarship Funds (CSFs). This part-time role ensures smooth day-to-day operations, maintains accurate records, coordinates logistics for events and meetings, and supports the Foundation team with critical administrative tasks. This position reports to the Manager, Caddie Scholarship Funds. Core Responsibilities Administrative Support (50%) • Provide administrative support to the Caddie Scholarship Fund team, including scheduling meetings, preparing documents, mailings, and managing correspondence, • Assist in the preparation and coordination of board meetings, including agenda development, meeting materials, and follow-up actions, • Prepare and distribute meeting minutes for Foundation and CSF board meetings, • Manage Foundation calendar and coordinate meeting logistics, • Handle routine email and phone inquiries for the Foundation, • Prepare mailings and materials for Foundation events and communications, • Process and file expense reports, invoices, and financial documentation, • Maintain organized filing systems (digital and physical) for Foundation records Database & Records Management (30%) • Perform data entry and maintain accurate records in HubSpot CRM, • Update donor information, contact details, and interaction records, • Assist with maintaining CSF databases and contact lists, • Generate basic reports from HubSpot as requested, • Ensure data accuracy and completeness through regular quality checks, • Process and track donor acknowledgments and thank-you correspondence, • Maintain records of grants, donations, and Foundation activities Event Support (15%) • Assist with Foundation events, such as fundraisers, conferences, and workshops, • Coordinate event logistics including venue setup, materials preparation, and vendor communication, • Track RSVPs and manage event registration lists, • Prepare event materials, name tags, signage, and handouts, • Assist with post-event follow-up and thank-you communications, • Support virtual meeting setup and technical coordination as needed Special Projects & Team Support (5%) • Assist the CEO/Executive Director with administrative duties as needed, • Support the Senior Specialist, Technology with routine tasks that don't require technical expertise, • Prepare reports, presentations, and documents for Foundation leadership, • Assist with research and information gathering for Foundation initiatives, • Provide backup support for other Foundation team members as needed Qualifications Required • Associate's degree or equivalent administrative experience (minimum 2-3 years), • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Strong organizational skills with exceptional attention to detail, • Excellent written and verbal communication skills, • Ability to manage multiple tasks and meet deadlines, • Professional demeanor and ability to maintain confidentiality, • Experience with database management and data entry, • Self-starter who can work independently with minimal supervision Preferred • Experience in nonprofit organizations, particularly foundations or fundraising, • Familiarity with HubSpot CRM or similar database platforms, • Experience supporting board meetings or executive leadership, • Understanding of donor relations and fundraising operations, • Valid driver's license and willingness to travel occasionally for events Working Conditions • Part-time position: 25-30 hours per week, • Location: MGA offices in Elmsford, NY, • Schedule: Flexible hours with occasional evening or weekend availability for events, • Reporting structure: Reports to Manager, Caddie Scholarship Funds Compensation & Benefits • Hourly rate commensurate with experience ($17-20/hour), • Prorated PTO for part-time status, • Access to office facilities and resources, • Potential for increased hours during peak periods (events, board meetings, year-end giving) ABOUT THE MGA: The Metropolitan Golf Association (MGA), founded in 1897, is one of the nations oldest and largest amateur golf associations, serving more than 500+ member clubs and 175,000 golfers in the greater Metropolitan New York Area. The MGA is a not-for-profit organization that offers a wide range of core services such as: handicapping, course rating, an award-winning magazine (The Met Golfer), and conducts some of the nations oldest and most prestigious regional championships. The charitable arm of the Association, the MGA Foundation provides life-changing opportunities through the game of golf in the Met Area. The MGA is an Allied Golf Association of the USGA and promotes the best interests of the game of golf. At the MGA, we recognize that fostering an environment where everyone feels respected and included is essential for driving creativity, innovation, and overall success. We are committed to advancing diversity and inclusion within our organization and the sport of golf. For more information on the MGA and MGA Foundation, please visit.

• Hawthorne Foundation, Inc.

  

  HR Recruiter

  10 days ago

  Elmsford

  Job Description • $750– on completion of 3 months of employment, • $750 -on completion of 6 months of employment Job description: Organization Profile: Hawthorne Foundation Inc. serves children and adults with autism and other developmental disabilities. Our educational, vocational and life skills programs are only a few of the programs available. We also offer Early Intervention, parent training, recreational activities and crisis intervention. Mission: An Applied Behavior Analysis approach to lifelong quality educational, habilitative, vocational and recreational programs for individuals with autism and other intellectual disabilities. Vision: To foster independence, integration, individualization, and productivity while enhancing the quality of the lives for the people we serve. Our goal is to enable each and every individual to reach his/her maximum potential in the least restrictive environment by selecting and promoting educational practices that are grounded in research and science, in particular applied behavior analysis; and, to assist each individual with identifying and realizing his/her own goals. Job Requirements (Recruiter): • Assists with the development of staffing strategies., • Develops and builds hiring processes for a variety of levels from temporary staffing to executive placement in collaboration with all members of the Human Resources Department., • The Recruiter assists, develops, streamlines and enhances staffing systems, tracking reporting and analysis for all programs., • Assists in sourcing and recruiting initiatives and processes to leverage networking and employee referrals., • Coordinates college relations, job fairs and oversees various sourcing and internship programs., • Assists in managing relocation, immigration and other responsibilities related to staffing administration., • Responsible for posting jobs internally and on recruitment websites and other social media resources/outlets to recruit the best talent., • Processes job requisitions., • Coordinates with hiring manager(s) to determine the best recruiting process for the position(s)., • Acts as a liaison with area employment agencies and advertising agencies., • Maintains contracts with employment agencies., • Screens and interviews applicants., • Coordinates appropriate employment testing., • Conducts employment verification., • Extends verbal and written contingent job offers., • Coordinates background checks., • Conducts orientation of new employees., • Follows up with related clerical aspects of employment, notifying the department of employee’s starting date and the requisition the employee is filling, etc., • Conducts weekly report on employment activity., • Ensures compliance with all state and federal discrimination and employment regulations., • Some travel is expected for this position. LIFE INSURANCE/AD&D*403B PLANS *PAID VACATION, HOLIDAY & SICK TIME FOR ELIGIBLE EMPLOYEES. Required education: Bachelor’s degree in human resource management or related field or equivalent combination of education, training and experience. Required experience (if applicable): Two years of Recruiting experience. Knowledge or Experience with OPWDD and NYSED a plus. Required license or certification (if applicable): SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential. #ZR Company DescriptionWe are a dynamic and diverse group making a difference in the lives of people with autism and other developmental disabilities. We seek team members that are passionate and committed to service. We offer ongoing training to our employees in order to provide opportunities for growth. Please take a look at our career opportunities, whether you are looking for the next step in your career, or are just starting out.We are a dynamic and diverse group making a difference in the lives of people with autism and other developmental disabilities. We seek team members that are passionate and committed to service. We offer ongoing training to our employees in order to provide opportunities for growth. Please take a look at our career opportunities, whether you are looking for the next step in your career, or are just starting out.

• Stephen Breen - State Farm Agent

  

  Receptionist - State Farm Agent Team Member

  2 days ago

  Elmsford

  Job DescriptionBenefits: • Bonus based on performance, • Competitive salary Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. Responsibilities: • Greet clients warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in sales conversations with prospective and existing clients, identifying opportunities to offer insurance solutions., • Provide excellent customer service and follow up on client needs., • Previous experience in a receptionist or customer service role., • Excellent communication and interpersonal skills., • Strong organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

• Securitas

  

  Solutions Architect

  4 months ago

  Elmsford

  JOB SUMMARY: The DevOps Solutions Architect & Technical Delivery Lead drives end-to-end solution design, infrastructure automation, and agile execution across our engineering teams. This role combines technical architecture and DevOps collaboration to lead delivery planning, execution, and coordination with cross functional stakeholders. This is a hybrid position. ESSENTIAL FUNCTIONS • The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately. An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity., • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions., • Associates are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein., • In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions., • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives. Architecture & DevOps Execution • Design cloud-native architectures that are scalable, secure, and aligned with engineering best practices. “for web, native mobile, and backend services…”, • Lead implementation of CI/CD pipelines, assist with infrastructure as code, and observability solutions., • Own the DevOps roadmap and collaborate with developers & infrastructure team to improve system reliability and delivery speed. Agile Delivery & Coordination • Lead weekly prioritization sessions to review and organize incoming engineering requests., • Facilitate bid/weigh estimation processes for new tickets and ensure clarity of technical requirements., • Maintain a well-structured backlog in GitHub Projects with clear priorities., • Coordinate sprint activities with engineering teams to ensure smooth execution and delivery. Product Collaboration • Act as a technical liaison between engineering and product management., • Translate product initiatives into actionable technical tickets with clear context and effort sizing., • Provide technical feasibility input during product planning and roadmap discussions., • Help ensure engineering work aligns with product priorities and timelines. Leadership & Communication • Promote a culture of collaboration, ownership, and continuous improvement., • Participate in architectural reviews, incident retrospectives, and engineering strategy sessions. MINIMUM QUALIFICATIONS AT ENTRY Additional qualifications may be specified and receive preference, depending upon the nature of the position. Education/Experience (required) • Bachelor’s or Master’s degree in Computer Science, Engineering, or related field, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company, • 7+ years in technical architecture role with DevOps & infrastructure experience, • Strong experience with Azure, CI/CD, IaC (Terraform, ARM), and GitHub, • Familiarity with Agile/Scrum practices, sprint planning, and backlog management, • Scripting experience in PowerShell or Bash Preferred • Azure certifications (e.g., Azure Solutions Architect Expert), • Experience with GitHub Projects and automations/actions, • Background in product-facing engineering or technical program management, • Understanding of cost management, security, and compliance in cloud environments Competencies (as demonstrated through experience, training, and/or testing): • Demonstrated proficiency in office productivity software including the MS Office Suite (Outlook, Word, Excel, PowerPoint)., • Knowledge of standard office procedures and practices, • Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form, • Ability to lead architectural planning and cross-functional delivery coordination, • Excellent planning, organization and time management skills, • Excellent communication and collaboration skills; ability to work closely with product managers, • Ability to interact effectively at all levels and across diverse cultures, • Ability to be an effective team member and handle project assignments responsibly, • Ability to adapt to changes in the external environment and organization With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described. In addition to other demands, the demands of the job include: • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations., • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, • Required ability to handle multiple tasks concurrently, • Computer usage, • Handling and being exposed to sensitive and confidential information, • Regular talking and hearing, • Frequent sitting, • Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling., • Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds, • Close vision, distance vision, and ability to adjust focus, • Work primarily performed in an office, hybrid or remote environment Securitas is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, pregnancy, genetic information, disability, status as a protected veteran, or any other applicable legally protected characteristic. Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we’re looking for you to join the Securitas team. Benefits include: • Retirement plan, • Employer-provided medical and dental coverage, • Company-paid life insurance, • Voluntary life and disability insurance, • Employee assistance plan, • Securitas Saves discount program, • Paid holidays

• The Premier Collection

  

  Volvo Cars White Plains - Automotive Biller / Title Clerk

  28 days ago

  Elmsford

  Job DescriptionSalary: $25 - $27 per hour The Premier Collection believes that its people are its most important asset. Founded on 4 business principles; Integrity, Fair and Competitive Pricing, Excellence in Service and respect for the individual, we work as a team utilizing individual talents and skills to reach the common goal of providing our customers with an exceptional experience. The Premier Collection stives to provide our employees with the same exceptional experience. • Work/Life Balance - 5 day work week and up to 3 earned weeks of vacation, • Competitive hourly pay based on experience, • Ongoing training and career development, • Professional Seminars, • Employee discounts on New and Used cars, • Promotion from within the company, • Saturday Lunch, • Health insurance with 50% employee contribution, • Family friendly atmosphere, • 401K plans Automotive Biller / DMV Clerk Responsibilities • Complete paperwork needed to deliver new and preowned vehicles, • CDK Experience desirable, • Proficiency in VERFI, • Completing and processing motor vehicle documents, • Processing finance and lease contracts, • Inventory control through CDK data import, • Maintaining police book for inventory and compliance, • Preparing wholesale and dealer trade paperwork and MSO preparation, • Providing additional administrative support as needed The ideal candidate is familiar with the daily operations of an automotive dealership and employ time management and multitasking skills. This position requires the ideal candidate to be able to exhibit great attention to detail and be organized and reliable.

• Planned Parenthood Hudson Peconic, Inc.

  

  Human Resources Recruiter (Generalist)

  14 days ago

  Elmsford

  Job DescriptionPosition Summary:This position performs Human Resources-related duties at the professional level with a primary responsibility to support health care recruitment and retention related activities with a specific focus on addressing patient services vacancies and working collaboratively with the Manager, Talent Acquisition and Affiliate Programs. This role will contribute and support all recruitment related activities for the affiliate. This role will also support secondarily other human resources related functions including payroll processes and contribute to department support and success. Essential Functions:Assure all job vacancies have approved personnel requisitions prior to initiating recruitment efforts. File all requisitions in logbook and maintain same. Maintain listing of current job openings on PPHP’s website and create fliers for posting open positions in-house.· Research opportunities and create copy for job board postings, on websites, and in other media as appropriate. Review applications and resumes to match experience with specific job-related requirements.Recruit, screen and conduct preliminary interviews with candidates to fill entry level, technical, and professional job openings. Schedule secondary in person interviews with hiring managers.Process criminal, credit, education, and other background checks according to PPHP policy.Upon selection of candidate, prepare salary setting, extend offer, and prepare concurrence letter. After candidate acceptance, coordinate all onboarding documents, coordinate a complete personnel file and the two-person auditing process. After the file is considered complete, confirm the date of hire and coordinate IT request.Facilitate and/or present NET (New Employee Training) on a rotational schedule set by human resources. Ability to work independently and aggressively source and continuously cultivate other recruitment pathways including, but not limited to: job boards, community outreach, vocational schools, academic institutions, recruitment apps, seasonal career fairs and DEI- related sourcing and options to cultivate candidate sourcing and candidate pools. Assists with employee transfers (internal recruiting), supporting staff with career – tracking pathways for workforce development.Depending upon the number of vacancies and required work to reduce the number of vacancies, this role will also support secondarily other human resources related functions and contributing to department support and success. This will include:· Serves as primary resource and HR Practitioner for ADP Workforce Now HRIS functions including all data entry, employee lifecycle transactions and benefits administration enrollments. · Create all payroll authorizations for bi-weekly payroll process, data entry in ADP Workforce Now, coordinating PA Forms and Excel database files (i.e., Changes and Terminations and New Hires) and send to Finance/Payroll. (Refer to the Human Resources Generalist job description for detailed functions).· Display courteous, helpful and informative customer-focused demeanor. Must display professionalism and a commitment to the philosophy and mission of Planned Parenthood.· Must be able to multi-task and work with others as a team to accomplish tasks. Must be able to communicate well with colleagues and supervisors regarding work, tasks and issues. Qualifications: Experience, Education and Skills RequiredAssociate or Bachelor’s degree preferred.prior recruitment experience, preferably in health care with a proven track record in full cycle recruitment.One to two years’ experience in Human Resources Management.Ability to research and analyze various types of data and information.Ability to organize and prioritize work.Ability to make recommendations to effectively resolve problems or issues by using judgment that is consistent with standards, practices, policies, procedures, regulation, or government law. $65,000 - $75,000 annual salary depending upon new graduate or years of relevant experience. Includes: extra shift incentive program, quarterly clinician incentive program, and an additional quarterly incentive program. In addition: PPHP offers a comprehensive and competitive benefits package including Medical, Dental, Vision, Life, STD/LTD, Voluntary Benefits, may be eligible for a (Paid) Maternity Leave after one year of employment, Tuition Reimbursement Program, Preceptorship Bonus, Quarterly Bonus program and a 401(k) Plan with a match. The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job posting and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable including location, specialty, service line, years of relevant or relatable experience, education, credentials, budget and internal equity. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

• CFS

  

  Human Resource Recruiter

  4 days ago

  Elmsford

  Human Resource Recruiter Location: Smithtown, NY or Elsmford, NY - hybrid schedule. Compensation: $65,000-$70,000 Position Summary CFS has partnered with a mission-driven organization to help identify their new Human Resource Recruiter. The Human Resource Recruiter performs HR-related duties at a professional level, with a primary focus on healthcare recruitment and retention activities. This position emphasizes filling patient services vacancies and works closely with the Manager of Talent Acquisition and Affiliate Programs. The Human Resource Recruiter will lead and support all recruitment-related activities while also assisting with other HR functions such as payroll processes and overall department success. About the organization: • Serving communities across New York., • Dedicated to empowering individuals through a network of health centers and mobile units., • The organization delivers high-quality care to tens of thousands of patients annually., • Strong tenure throughout the organization., • Great senior leadership, and an opportunity to work closely with the CEO., • Competitive benefits, including merit increases and incentive programs. Responsibilities: • Ensure all job vacancies have approved personnel requisitions before initiating recruitment efforts. Maintain requisition logs and current job opening listings., • Research opportunities and create job postings for boards, websites, and other media. Review applications and resumes to match qualifications with job requirements., • Recruit, screen, and conduct preliminary interviews for entry-level, technical, and professional roles. Schedule follow-up interviews with hiring managers., • Process background checks, including criminal, credit, and education verifications, in compliance with policy., • Upon candidate selection, prepare salary details, extend offers, and coordinate onboarding documents. Complete personnel files and confirm hire dates., • Facilitate or present New Employee Training sessions on a rotational schedule., • Independently source and cultivate recruitment pathways such as job boards, community outreach, vocational schools, academic institutions, career fairs, and DEI-focused initiatives., • Assist with internal recruiting and employee transfers, supporting career development pathways., • Depending on workload, the Human Resource Recruiter will also assist with other HR functions, including HRIS data entry, benefits administration, and payroll processes. Desired Qualifications: • Associate or Bachelor's degree preferred., • Prior recruitment experience, ideally in healthcare, with a proven track record in full-cycle recruitment., • One to two years of experience in Human Resources Management., • Strong organizational, analytical, and problem-solving skills., • Excellent verbal and written communication skills; bilingual Spanish is a plus.