Remote Office Administrator - Essential Services - Portland

Ofertas como Remote Office Administrator

• The United States Secret Service

  

  Police Officer (Secret Service Police) - $50,000 Recruitment Incentive

  hace 17 días

  Portland

  \n NOTE: This position must be performed in Washington, DC so relocation to Washington, DC will be required. \n Recruitment Incentive of $50,000 \n At their core, those who join the Secret Service are courageous, intelligent, strong and determined. A diverse team capable of balancing our investigative mission and fulfilling our protective legacy. Proven to be worthy of trust and confidence. Be tomorrow's Secret Service. \n The Secret Service Police (Uniformed Division) mission is to protect facilities and venues secured for U.S. Secret Service protectees. Throughout its history, the Secret Service Police has accomplished this mission through a tradition of honor, integrity, and a commitment to excellence. \n Throughout their careers, Secret Service Police (Uniformed Division) Officers are entrusted with a variety of protective assignments. Their duties include: \n \n • Safeguarding the White House complex, the Vice President's residence, and other designated facilities, as well as providing security for foreign missions and embassies.\n, • Traveling in support of the Presidential, Vice Presidential, and foreign heads of state/government missions.\n, • Enforcing mandated protective responsibilities as described under Title 18, United States Code, Section 3056A.\n Conditions of employment\n \n, • U.S. Citizenship. A U.S. citizen is an individual who has acquired citizenship by birth in the United States, through U.S. citizen parents, or through the naturalization process. U.S. citizens are legally authorized to work in the United States without the need for employer sponsorship and are entitled to all the rights and protections under U.S. law.\n, • Possess a current valid driver's license. Must be REAL ID compliant.\n, • Must be at least 20 years old at the time of application. Applicants may be referred up to their 40th birthday. Referral is defined as the point at which minimum qualification determinations are completed. Exceptions may apply for those with current or prior service in federal law enforcement positions covered by special retirement provisions.The Secret Service has determined that age is essential to the performance of this position.\n, • Submit to a drug test prior to your appointment and random drug testing while you occupy the position.\n, • Disclose any prior drug use, attempted use, and/or experimentation.\n, • This position requires an automatic credit check after initial qualifications are met.\n, • Carry and use a firearm. Maintaining firearm proficiency is also mandatory. You will be ineligible to occupy this position if at any time you have been convicted of a misdemeanor crime of domestic violence, unless you received a pardon or your conviction was expunged or set aside.\n, • Complete 13 weeks of intensive training at the Federal Law Enforcement Training Center (FLETC) in Glynco, GA or Artesia, NM and 18 weeks of specialized training at the James J. Rowley Training Center in Laurel, MD. Failure to pass the standards on the first attempt may result in separation from the Secret Service. Click here for more information.\n, • Certify that you have registered with the Selective Service System or are exempt from having to do so, if you are a male applicant born after December 31, 1959.\n, • Be appointed to this position under a limited-term Schedule B excepted appointment which is 3 years and 120 days. Upon completion of this period, you will either be converted to career status or separated based on the expiration of the appointment.\n Qualifications\n *Requirements Continued: \n \n • Must have uncorrected vision of at least 20/100, correctable to 20/20 in each eye. Lasik, ALK, RK, and PRK surgeries are acceptable if required post-surgery visual tests are passed: Lasik (3 months), PRK (6 months), ALK/RK (1 year) waiting periods apply.\n, • Hearing loss, as measured by an audiometer, must not exceed 25 decibels (A.S.A. or equivalent I.S.O.) in either ear in the 500, 1000, and 2000 Hz ranges. Applicants must be able to hear the whispered voice at 15 feet with each ear without the use of a hearing aid.\n, • Obtain a Top-Secret Clearance and retain it during your career.\n, • Use your official name on your application as it appears on your valid government identification (i.e., Real ID Driver's License, State ID, Passport)\n \n As a condition of employment for accepting this position, you will be required to serve a 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: \n \n • your performance and conduct;\n, • the needs and interests of the agency;\n, • whether your continued employment would advance organizational goals of the agency or the Government;\n, • and whether your continued employment would advance the efficiency of the Federal service.\n \n Upon completion of your trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. \n You qualify for the LE-01 grade level (starting salary $77,987.00) if you meet the following requirements: \n \n • Possess, at a minimum, a high school diploma or certificate of equivalency.\n, • Be the age of 20 at the time of application. Must be 21 at the time of appointment.\n \n

• Jobot

  

  E-Billing Specialist

  hace 22 días

  Portland

  Fully Remote Legal E-Billing Specialist | 72k-85k DOE + Bonus! This Jobot Job is hosted by: Howard Santos Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.Salary: $72,000 - $85,000 per year A bit about us: We are a growing professional services organizati

• Edward Jones

  

  Branch Office Administrator

  hace 3 días

  Portland

  This job posting is anticipated to remain open for 30 days, from 15-Oct-2026. The posting may close early due to the volume of applicants.Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we’re proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our _. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We’re proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We’ll give you the support you need. Our team will be there every step of the way, providing: • Comprehensive training including an experienced peer to help mentor you, • A wide support network that extends from your branch office to your region to the home office, • You’ll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… • Delivering exceptional personalized service to ensure clients feel understood and informed, • Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year, • Actively listen for situations in the clients' lives that may indicate a need for additional services, • Driving marketing activities such as planning and executing events What skills would make you a successful BOA? • Analytical Thinking, • Attention to Detail, • Adaptability, • Conversational Skills, • Digital Tool Utilization, • Team Collaboration Role Requirements • Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members., • Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records., • Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan., • Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: _ Check out our Canadian awards and accolades: _ Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… • A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions, • An inclusive environment where everyone’s different viewpoints are valued and help to achieve results., • We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family’s well-being, • Full-time Associates receive the following benefits:, • Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our _.You'll be competitively compensated…, • Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities., • Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance., • The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

• Edward Jones

  

  Part Time Branch Office Administrator

  hace 5 días

  Portland

  This job posting is anticipated to remain open for 30 days, from 13-Oct-2026. The posting may close early due to the volume of applicants.Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we’re proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our _. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We’re proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We’ll give you the support you need. Our team will be there every step of the way, providing: • Comprehensive training including an experienced peer to help mentor you, • A wide support network that extends from your branch office to your region to the home office, • You’ll often work independently but will have a team of thousands backing you every step of the wayCan you see yourself…, • Delivering exceptional personalized service to ensure clients feel understood and informed, • Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year, • Actively listen for situations in the clients' lives that may indicate a need for additional services, • Driving marketing activities such as planning and executing events What skills would make you a successful BOA? • Analytical Thinking, • Attention to Detail, • Adaptability, • Conversational Skills, • Digital Tool Utilization, • Team Collaboration Role Requirements • Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members., • Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records., • Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan., • Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: _ Check out our Canadian awards and accolades: _Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.You can also expect… • A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions, • An inclusive environment where everyone’s different viewpoints are valued and help to achieve results., • We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family’s well-being, • Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for:, • Medical and prescription drug coverage,, • Health Savings Account and Flexible Spending Account,, • Voluntary Benefits (such as accident, hospital indemnity, and critical illness),, • Well-being programs (such as the Employee Assistance Program), and, • Retirement Plan (if compensated for 1,000 hours of service during the plan year)., • In locations that require accruals of paid sick leave and paid time off, part-time associates are eligible for those benefits based on their hours worked and consistent with applicable law.You'll be competitively compensated…, • Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities., • Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance., • The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

• Ronald McDonald House Charities of Oregon

  

  Director of Human Resources

  hace 3 días

  Portland

  Job DescriptionDescription: Ronald McDonald House Oregon is looking for an experienced HR leader to step into a newly created Director of Human Resources role, reporting to the COO and shaping how we support employees across all of our House locations. This is a chance to build and lead the HR function at a mission-driven organization where your work directly strengthens the people who provide essential services that remove barriers, strengthen families, and promote healing when children need healthcare. in this role, you will: • Lead the HR function across all RMH locations, setting priorities and recommending HR strategy to the COO, informed by workforce data and key metrics., • Serve as the lead authority on employee relations, coaching and advising supervisors on performance, conduct and complex people matters., • Own HR compliance, the employee handbook and HR policies, including federal and Oregon employment law, leaves and accommodations (OFLA, Paid Leave Oregon) and Oregon OSHA., • Manage compensation and benefits, including salary structures, market and pay equity reviews, and the annual benefits renewal., • Lead talent acquisition and the employee life cycle, from recruitment and onboarding through performance management, development and separations. The most competitive candidates will possess the following attributes, experience, and knowledge: • 8+ years of progressive human resources experience, including at least 3 years in an HR leadership or management role., • Bachelor’s degree in human resources, business or a related field, or equivalent experience. SHRM-CP/SCP or PHR/SPHR certification preferred., • Demonstrated experience advising and coaching leaders and supervisors on employee relations, performance management and other complex people matters., • Demonstrated experience advancing equitable and inclusive practices across areas such as hiring, performance management, employee development and compensation., • Strong working knowledge of federal and Oregon employment laws and HR best practices, including wage and hour, compensation and benefits, leaves and accommodations (including OFLA and Paid Leave Oregon), recruitment and employment compliance., • Demonstrated ability to translate organizational priorities and employee needs into practical and effective HR practices., • Strong judgment and demonstrated ability to navigate sensitive and confidential matters with discretion, empathy, consistency and professionalism., • Strong communication, coaching, relationship-building, problem-solving and conflict-resolution skills., • Experience using workforce data, employee feedback and HR information systems (HRIS) to inform decisions, report on key metrics and improve practices., • Experience supervising, coaching or developing staff is preferred. Benefits Include • Generous Paid Time Off: 144 hours of PTO annually, plus 12 paid holidays (10 standard holidays and 2 floating holidays)., • 100% Covered Healthcare: We cover 100% of the cost of medical and dental benefits for employees and their dependents., • Retirement Savings: A SIMPLE IRA with up to 3% match., • Annual volunteer hours to give back to the community., • Employee Assistance Program (EAP). Requirements: The Director of Human Resources leads the HR function at Ronald McDonald House Oregon, owning the policies, programs, systems and compliance that ensure employees and leaders across all RMH locations have the support and resources they need to thrive and contribute effectively to the organization’s mission. Reporting to the COO and partnering with the executive leadership team, the Director of Human Resources sets the direction for people practices across the employee life cycle and serves as the organization’s lead authority on employment policy, employee relations and HR compliance. The Director is a trusted advisor to leaders and staff, providing guidance on organizational policies, practices and other workplace matters. In partnership with the COO, the Director leads organizational culture, employee engagement, workforce planning and other strategic people priorities. The role balances strategic leadership with hands-on execution to ensure HR practices are equitable, consistent and aligned with Ronald McDonald House values. Primary and Responsibilities HR Leadership and Strategy • Lead the HR function, setting priorities and ensuring effective delivery of people programs, practices, systems and employee support across all RMH locations., • Develop and recommend HR strategies, initiatives and practices to the COO, translating organizational priorities, workforce needs, employee feedback and data into action., • Serve as a trusted advisor and resource to managers and employees on workplace matters, applying sound judgment, consistency, discretion and an equity-centered approach., • Identify emerging workforce needs, trends and opportunities and recommend improvements that strengthen organizational effectiveness and the employee experience., • Track and report key HR metrics, such as turnover, time-to-fill, engagement and leave trends, to the COO and leadership team. Talent Management • Coach and advise supervisors on employee relations, performance, talent decisions, and effective, equitable and consistent people-management practices., • Lead employee relations matters, including resolving employee concerns and documenting outcomes with appropriate follow-through, and escalate matters requiring investigation to the COO., • Lead recruitment and selection in partnership with hiring managers, including staffing needs, job design, sourcing, interviewing, promotions and other talent decisions., • Oversee pre-employment screening, including background checks and reference checks., • Own and continuously improve performance management practices, including goal setting, feedback, performance reviews and career development. Ensure staff have the tools and support they need to participate effectively., • Manage key employee life cycle processes, including onboarding, employee changes, leaves, separations and exits. Employee Experience and Development • Lead learning and development, recognition and retention programs in partnership with organizational leaders., • Lead employee engagement efforts, including surveys and feedback processes, and translate findings into organizational priorities and action plans., • Manage internal HR communications and resources, such as the intranet, policy updates and employee announcements, that promote transparency, collaboration and knowledge-sharing. Compensation, Benefits and People Operations • Manage compensation and benefits programs, including salary structures, periodic market and pay equity reviews and the annual benefits renewal, and make recommendations to the COO., • Oversee benefits, leaves, accommodations and related employee support. Coordinate with brokers, vendors, Finance and other partners as needed., • Own the employee handbook and HR policies, and ensure compliance with applicable federal, state and local employment laws, including required postings, recordkeeping and reporting., • Oversee HRIS administration, personnel records and I-9 compliance, and partner with Finance on accurate payroll processing and personnel budget planning., • Oversee workplace safety, workers’ compensation and unemployment claims, including Oregon OSHA requirements and the safety committee. PId4d9854b4719-25405-41869910

• Medcure, Inc.

  

  Human Resource Generalist

  hace 10 días

  Portland

  Job Description Job Summary The HR Generalist serves as both the strategic leader and operational manager of the Human Resources department. This position balances high-level program development and policy management with direct, hands-on execution and supervision of core administrative HR functions. The HR Generalist directly oversees talent acquisition (from job postings and phone screenings through onboarding), compensation and benefits administration, payroll preparation, labor compliance, training and development, and executive reporting. Operating with a high degree of autonomy while also maintaining strict organizational and regulatory standards, this role ensures smooth daily HR operations while steering workforce strategy to support organizational goals. Key Duties & Responsibilities • Policy & Program Development: Establishes organizational HR procedures, updates employee handbooks, recommends policy changes, and continuously analyzes personnel programs to support executive decision-making., • Executive Metrics & Analytics: Develops, maintains, and presents monthly comprehensive HR reports directly to the DOO., • Compensation & Position Studies: Conducts bi-annual compensation strategy analyses, job evaluations, market pricing, and position classifications., • Compliance & Legal Monitoring: Monitors and enforces compliance with federal, state, and local labor laws, wage & hour laws, and Equal Employment Opportunity (EEO) principles., • Full-Cycle Recruitment: Manages and participates in manpower forecasting, posting job requisitions, conducting preliminary phone interviews, administering candidate assessments, and coordinating selection processes., • Orientation & Onboarding: Directs and facilitates seamless orientation programs, ensuring all new hires are properly onboarded and integrated into company culture., • Personnel Movements: Supports and guides leadership through all personnel status changes, including appointments, transfers, promotions, demotions, suspensions, layoffs, and separations., • Performance Assessment Support: Oversees performance evaluation cycles and assists department managers in drafting fair, accurate performance assessments for subordinate staff., • Grievance Resolution & Conflict Management: Counsels management and employees on grievances, workplace complaints, and interpersonal conflicts to foster a positive, productive work culture., • Training Program Management: Identifies organizational training needs, selects or designs instructional materials (handbooks, visual aids, reference tools), and evaluates program effectiveness., • Supervisory Coaching: Instructs department managers and supervisors on effective employee training, coaching, and evaluation techniques., • Payroll: Run payroll and actively monitors timekeeping reports, verifying employee hours and addressing discrepancies for accurate payroll processing., • Benefits Administration: Participates in the development, enrollment, and ongoing management of employee benefit programs, health insurance, longevity perks, and retirement plans., • HR Documentation & Records: Directs staff in maintaining up-to-date employee files, necessary HR forms (for recruitment, onboarding, and compliance), personnel transactions, and required physical/electronic filing., • Official Correspondence: Drafts, reviews, and manages official HR communications, reports, and administrative documentation. Qualifications • Strong knowledge of personnel administration principles, including recruitment, classification, compensation, benefits, training, and employee relations., • Sound working knowledge of applicable state and federal employment laws, employee rights, wage & hour regulations, and EEO standards., • Familiarity with instructional methods, employee development techniques, and performance evaluation systems., • Proficiency with ADP, applicant tracking systems (ATS) and standard office suites. Education & Experience • Education: Bachelor’s degree in human resources, Business Administration, or a related field required., • Experience: Minimum 2 years of progressive experience in Human Resources, Working Conditions & Physical Demands • Extended periods sitting, working at a computer, and operating standard office machinery., • Requires sustained concentration, attention to detail, and multi-tasking under firm deadlines., • Occasional local travel may be required for recruitment events, site visits, or professional development workshops. 6:00 am -2:30 pm Compensation details: 49920-53000 Yearly Salary PIa006726f3394-25405-41807809

• Dreambound Inc.

  

  Business Administration - Entry Level Training Program

  hace 4 meses

  Portland

  Note : This is an educational program, not a job.Successful completion of the program does not guarantee employment but will equip you with valuable skills for the business job market.Looking to start a rewarding career path in the business world? Use Dreambound to find a Business Administration pro

• Maybelle Center

  

  HR Coordinator - Recruitment & Onboarding

  hace 12 días

  Portland

  Job Description We are looking for an HR Coordinator who is passionate about creating a welcoming and positive experience for every new employee from day one. The successful candidate will guide candidates and new hires through the recruitment and onboarding process, serving as a friendly, knowledgeable, and trusted point of contact from the initial candidate stage through successful onboarding. This role will represent and advocate for employees throughout the entire hiring and onboarding journey, ensuring they feel informed, supported, and valued every step of the way. The HR Coordinator will proactively answer questions, address concerns, and, when needed, connect employees with the appropriate resources or subject matter experts to ensure they receive accurate and timely information. By fostering clear communication, building strong relationships, and providing exceptional customer service, the HR Coordinator will serve as a culture champion, fostering seamless transition into the organization and set the foundation for a positive employee experience. POSITION OVERVIEW The HR Coordinator will play a vital role in supporting and the administrative and operational functions of the Human Resources Department. This role is responsible for coordinating recruitment activities, supporting new hire onboarding, and assisting with various HR programs, processes and administration. The HR Coordinator serves as a key point of contact for candidates and new employees, delivering a positive experience through timely communication, guidance, and exceptional customer service. This is a full-time, non-exempt, onsite position. ESSENTIONAL JOB FUNCTIONS The information provided below encompasses the functions and capabilities linked with this position. Duties and Responsibilities The individual in this position is expected to engage in the following work-related activities. Onboarding • Welcome new hires and serve as the primary point of contact throughout the onboarding process, providing onboarding support, answering questions, and ensuring a positive and engaging onboarding experience., • Coordinate and manage biweekly new hire onboarding and orientation sessions, ensuring a seamless onboarding experience., • Develop and maintain onboarding calendar, orientation materials and training documents., • Communicate orientation schedules and onboarding details to new hires via email, • Partner with HR, IT, department leaders, and training presenters to ensure all onboarding requirements are completed before each orientation, including preparing equipment, computer access and passwords, building access, keys, and employee identification badges., • Schedule training sessions and meetings with department presenters to support onboarding activities., • Set up training room, including computers, projector, new hire materials and refreshments., • Launch PowerPoint training presentations for training., • Facilitate the completion of required paperwork, sign policies, and compliance documents into HR Employee SharePoint files. Recruitment • Manage job postings, candidate applications, and recruitment workflows within the Applicant Tracking System (ATS) to support efficient hiring processes., • Administer the ATS by setting up hiring manager and department manager access, maintaining system functionality, and providing user training and support., • Support organization's recruitment process by conducting initial screening and reference checks., • Partner with hiring managers to move candidates through each stage of the recruitment process and ensure timely updates within the ATS., • Coordinate and schedule candidate interviews through phone, text, and email communications using the ATS, while documenting all candidate interactions and follow-up activities., • Assist applicants and new hires by providing timely communication and support throughout the application and pre-employment process., • Ensure candidates complete the pre-hire application before candidates are interviewed., • Monitor and track candidate activity within the ATS, maintain accurate applicant records, and ensure recruitment data integrity., • Prepare interview packets for hiring managers in preparation of conducting interviews., • Coordinate the pre-employment background check process for final selected candidates., • Assist with tracking and pulling recruitment metric from the ATS System Human Resources Coordination • Conduct background checks for candidates, current employees, and volunteers., • Provide backup support for payroll processing and final pay administration for exiting employees., • Provide backup support for tracking and maintaining employee training records., • Generate and prepare HR reports from the HRIS system and data to support HR projects and initiatives., • Assist in implementation and administration of HR policies, procedures, and best practices to ensure organizational compliance and consistency., • Provide administrative support for leave of absence (LOA) and workers' compensation claims., • Serve as a backup to HR team members providing support across various HR functions as needed., • Perform other HR and administrative duties as assigned. Qualifications The following qualifications are required to perform the essential functions of this position. • Bachelor's degree in Human Resources, Business Administration, or a related field., • Minimum of 2 years of experience in HR role or in a similar position., • Experience supporting recruitment, onboarding, and HR administrative functions., • Experience coordinating recruitment activities, including posting job openings, applicant screening, scheduling interviews, communicating with candidates, conducting references, and coordinating pre-employment processes., • Experience coordinating employee onboarding activities, including facilitating orientation, new hire documentation, and ensuring timely completion of onboarding tasks., • Experience providing exceptional customer service and support to candidates, employees, hiring managers, and internal stakeholders while responding to HR related inquiries., • Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information., • Excellent interpersonal, verbal, and written communication skills, with the ability to build positive working relationships across all levels of the organization., • Proficiency in HRIS systems and Microsoft Office Suite., • Has a high level of integrity and professionalism with confidential information, • Commitment to fostering an inclusive workplace by respecting and valuing diverse cultures, backgrounds, perspectives, and experiences., • Familiarity with unique HR challenges and opportunities in non-profit organizations or an Assisted Living Facility setting is a plus., • Knowledge of federal, state, and local employment laws and payroll-related HR practices. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed above. • Ability to sit for up to 8 hours at a time; ability to bend, straighten and travel reasonable distances., • While performing the duties of this job, the employee is regularly required to use hands, fingers, and arms to handle, feel, and reach., • The employee is frequently required to sit and is occasionally required to stand, talk, stoop, kneel, and crouch., • Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds., • Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus., • The noise level is usually moderate. Benefits/Perks • 100% employer-paid health insurance for employees, with dependent coverage options available, • Employer-paid life and disability insurance, • 401(k) with a dollar-for-dollar match up to 4% (eligible after 60 days), • TriMet pass or parking reimbursement, • Generous paid time off: 10 paid holidays plus over 5 weeks of PTO (increased after 5 years), • Employee Assistance Program (EAP) for mental health, financial, and personal support, • Flexible Spending Account (FSA) for healthcare and dependent care expenses, • Meal provided during on-site every shift Compensation and Schedule Monday through Friday 8:30 am - 5:00 pm Salary Range: $27-$30/hourly Please apply here or on our website: https://maybellecenter.org/careers/ *Please provide a cover letter articulating your fit for the position. About Maybelle Center Belonging is a basic human need. However, many of us face barriers that keep us from experiencing deep connection with others. Maybelle Center partners with neighbors in downtown Portland to build connection and a sense of belonging through affordable housing and inclusive social events and activities so more of us can experience a healthy, connected life and contribute to a thriving Portland. You can find out how we build belonging on our website: www.maybellecenter.org The talented and devoted individuals who work at Maybelle Center bring a passion and commitment to our community every single day - in a sometimes challenging, but always rewarding, environment. We are guided by our core values: 1.) Every person has innate value and is important; 2.) It is a fundamental need to be socially connected with other humans; 3.) We all have something to offer and places where we can learn and grow - we are continually learning together. A Note to Potential Candidates: Studies have shown that women, trans, non-binary, BIPOC, and other candidates from most-impacted communities are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization, and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that is welcome. We would strongly encourage you to apply, even if you feel you do not meet every one of the qualifications described. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other protected characteristic. We are proud to be an Equal Employment Opportunity Employer. *If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to HR@maybellecenter.org Requires passing pre-employment background check. Job Posted by ApplicantPro