Office & Admin jobs in Tustin, California - Page 16Create job alerts

Job Description MG+M The Law Firm (MG+M) has an immediate opening for a Legal Administrative Assistant in any of our California office locations: Irvine, Los Angeles, San Francisco or Walnut Creek. MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value. Essential Duties and Responsibilities: • Provide administrative and secretarial support to assigned attorneys/paralegals., • Format briefs, pleadings, and correspondences, producing Table of Contents, Table of Authorities and other legal documents., • Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents., • File legal documents with state and federal courts (e-filing knowledge is a must)., • Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing., • Update and maintain client files in a timely manner., • Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.)., • Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented., • Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting., • Assist in the timely submission of conflict checks., • Consistently provide friendly and helpful telephone support for assigned attorneys., • Prepare for trial as needed by assisting paralegals and attorneys. Candidate Requirements: • Minimum of a high school diploma required (college degree is preferred, but not required)., • Minimum of three (3) years of experience as litigation administrative assistant., • Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Express, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus., • Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent., • Communication: Demonstrate excellent verbal and written communication skills., • Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments., • Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines., • Teamwork: Contribute to building a positive team spirit and support the success of colleagues. Personal Attributes: • Ability to work efficiently in a fast-paced environment., • Highly organized with strong attention to detail., • Self-motivated and capable of independent work., • Excellent verbal and written communication skills., • Professional in interactions with a wide variety of individuals., • Skilled in prioritizing and managing multiple tasks., • Consistently punctual with excellent attendance., • Flexible and willing to assist wherever needed., • Demonstrates understanding of and adherence to firm policies and procedures., • Comfortable working in a high-volume, deadline-driven environment with shifting priorities., • Strong problem-solving skills. Why Should You Apply? MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k). MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.

Job Description Location: Irvine, CA | On-Site | Full Time | $19-$21 an hour | Schedule: Monday through Friday 8am-5pm AMO clerk would be responsible to remit payment to the Extended Service Contract companies as well as Gap and other aftermarket products sold. They would also process the cancelations of these products and issue the refunds to either the consumer or the lenders. Does payables and heavy reconciliation and schedule cleaning. The AMO position registers Service Contracts and aftermarket warranty products as well as preparing cancelation refunds and schedule cleaning for each store. • Follow-up on outstanding claims, • F&I, Ethos, AMO reconciliations and cancellations, • Reserve reconciliations, • Used car purchases and dealer trades, • Maintaining all service and customer records as required by the warrantor, • Accurately coding after market claims and entering into the dealerships automated system, • Processing warranty paperwork to ensure documentation and verifying criteria required by factory or distributor, • Reviewing after market claims and correcting any errors, • Administering warranty identification and disposal, • Maintaining good working relationships with all departments, • Must be 18 years or older, • Full-time availability, • Possess a background working for an automotive dealership required, • Strong understanding of general accounting principles, including debits, credits, and journal entries, • Proficiency in Computers- Microsoft Office, databases, and spreadsheets, • A valid driver’s license and acceptable driving record, • Excellent communication skills both written and verbal, • Excellent organizational and follow-up skills, • Maintain a professional appearance and work ethic, • Unlock Your Potential – Free Training & Limitless Advancement Opportunities to Skyrocket Your Career Growth., • Invest in Yourself – Tuition Reimbursement, • Health and Wellness First – Comprehensive Medical, Dental, and Vision Plans to Keep You and Your Family Thriving., • Enjoy Complimentary Group Life Insurance for Added Peace of Mind., • Your Network, Your Success – Employee Referral Bonus Program - Earn While Building a Stronger Team., • Shop and Save with our generous discounts on Sales, Service, and Parts at Any Norm Reeves Location., • Secure Your Future - Build Wealth with 401k Matching, • Smart Savings, Smart Choices – Section 125 Cafeteria Plan & Flexible Spending Account - Save on Taxes for Qualified Expenses.

Job Description Job Summary: Under general supervision, performs varied office support assignments including typing, receptionist work, and complex record keeping; and performs other related duties as assigned. Bi-lingual in Spanish preferred. Reports to: Office Administrator - Foundry Examples of Duties and Responsibilities: • Types, completes, and files a variety of departmental documents including letters, forms, shipping and receiving records, purchasing requisitions, and departmental activity reports;, • Responds to questions concerning departmental and company policies and procedures and the proper completion of office forms;, • Operates standard office equipment with speed and accuracy such as computer, calculators, photocopiers and facsimile equipment;, • Assists with shipping to outlying offices and outside customers;, • Adds, prints, and maintains work orders;, • Prepares documents for outside services;, • Requests office supplies as needed;, • Answers and transfers telephone calls, takes messages, and interacts with customers;, • Coordinates pattern movement per customer request;, • Completes special clerical and office support projects as needed;, • Regular punctuality, attendance, and absence reporting in conformance with company policies is essential to the successful performance of this position; and, • Fully comply with company rules, policies, procedures, and safety guidelines to ensure safe and effective operations. QUALIFICATIONS GUIDELINES: Any combination equivalent to, but not limited to, the following: Experience/Training/Education: Experience involving general clerical and office support functions, including data entry, typing, and receptionist work; and equivalent to high school graduation. Knowledge/Skills/Abilities: • Considerable knowledge of general office practices and filing procedures;, • Ability to organize and complete work as scheduled and maintain departmental filing systems;, • Ability to maintain detailed and accurate records;, • Ability to type materials with speed and accuracy;, • Ability to operate a computer and applied software programs;, • Ability to operate standard office equipment;, • Ability to operate a calculator and perform mathematical computations with speed and accuracy;, • Ability to communicate effectively with staff, management and public and private representatives; and, • Ability to follow written and oral instructions. Physical Requirements: • Ability to operate office equipment such as computers, printers, filing cabinets, photocopiers and other office equipment as applicable;, • Most work tasks are performed indoors where temperature is moderate and controlled by office environment systems;, • Ability to work (sit and/or stand) at a desk for the majority of the work day; walking and/or standing may be required for the remainder of the work day. Length of time performing these physical requirements may vary from day to day and task to task;, • Requires grasping, writing, sitting, standing, walking, repetitive motions, pulling, pushing, listening and hearing ability, and visual acuity;, • Ability to occasionally bend, stoop, reach, lift, move, and carry objects weighing 25 pounds or less;, • Ability to perform essential functions of the job, as defined;, • Reasonable accommodations provided upon request.Company DescriptionWe're not just a staffing company - we're a people company. At Amtec, we care about helping you reach your unique career goals. Since 1959, we’ve changed the lives of thousands of people for the better - people just like you. It’s our purpose to help you find meaningful work by matching your character, competence, and culture with an organization that truly values what you have to offer.We're not just a staffing company - we're a people company. At Amtec, we care about helping you reach your unique career goals. Since 1959, we’ve changed the lives of thousands of people for the better - people just like you. It’s our purpose to help you find meaningful work by matching your character, competence, and culture with an organization that truly values what you have to offer.

Job Description We are seeking a dynamic and results-driven Front Desk / Receptionist to join our team. The ideal candidate will play a crucial role in various positions within the organization. This position requires a keen understanding of recruitment processes, strong relationship management skills, and the ability to work collaboratively with hiring managers and Team. Responsibilities • Maintains lobby area and office clean., • Assist Print, Scan and Make copies of varies documents, • Assist keeping our stockroom stock and clean, • Assist Recruiters with pre interview., • Must be very organized, • Must be Bilingual (Spanish), • Ability to learn quickly, • Excellent verbal and written skills

Job Description Office manager and receptionist for small CPA firm with approximately 400 clients. Book appointments, field phone calls and client questions, assist with compiling and mailing of tax returns, process customer invoices and pay vendor bills through QuickBooks, keep business general ledger, maintain office supplies and office equipment, work with clients depending on ability and skill level. Part-time to full-time depending on business season and ability to take on new tasks. Company DescriptionSmall CPA firm with diverse client base located throughout California. See company website at 4procpa.com.Small CPA firm with diverse client base located throughout California. See company website at 4procpa.com.

Job DescriptionHello, We are Parkview Optometry a Optometry Office that was established in 1980 in Irvine, California. Our mantra is technology, 5 star service, and team approach. We are looking for a cheerful and outgoing receptionist who will be primarily responsible for scheduling our doctors' schedules. We have methods for recall and recruiting new patients, which we hope you will embrace and help us evolve/modify as technology and markets change. Every five years, we add technology to our office, whether it is in diagnostics, latest in lenses and frames, to cutting edge procedures. Our niche is high end frames, lenses, scleral lenses , and dry eyes. Please send us your resume!

Job Description We are expanding and need an enthusiastic Receptionist to join our team. This individual must be professional and have excellent communication skills. The Receptionist is the first point of contact when customers come in and the first person to speak with over the phone. We are seeking an individual who is eager to learn and grow within the company. Hours: Monday - Friday 8:00am - 5:00pm. Duties/Responsibilities: • Consistent attendance is required to provide departmental stability., • Answers, screens & routes incoming calls., • Provides information to callers or directs calls to the appropriate department., • Receives and greets visitors and guests., • Maintains and schedules meeting room reservations., • Manages in/out of office personnel attendance., • Manages and prepares in/outgoing mail, UPS, and FedEx., • Maintains professional demeanor at all times., • Maintains an accurate/detailed calendar of events; creates schedules related to the organization or Executive management., • Creates and/or modifies documents using Microsoft Office, Word, and Excel., • Performs general clerical duties to include but not limited to: special projects, photocopying, faxing, mailing, and filing., • Prepares a variety of materials such as interoffice communications, correspondence, and maintains records for the CEO., • 6 months - 1 year office and/or receptionist experience., • Excellent communication, organizational, and interpersonal skills., • Problem-solving ability, data entry, and intermediate computer skills are also required., • Strong telephone skills., • Competitive Wages, starting at $25.00/hour - $27.00/hour, depending on experience., • Medical & Dental (company pays 75% of employees' HMO plans), • Discounted Vision, • 401k - company match up to 3%, • Paid Holidays, • Vacation Days If your skills and experiences align with our current needs, we will contact you for the next steps in the recruitment process. Please note: You will only be contacted if your application is selected for the next stage of the recruitment process. Robinson Pharma is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment. Robinson Pharma takes affirmative action in support of this policy to employ and advance in employment individuals who are minorities, women, the disabled, and veterans. Robinson Pharma, Inc. will conduct a background check by using a third-party vendor to conduct such background investigations. After acceptance of an offer, you will be asked to complete and deliver authorization, consent and release of all background information. Employment will be 'at-will' and may be terminated at any time, with or without notice by either party in writing. Company DescriptionWe are a full-service contract manufacturer of softgels, tablets, capsules, powders, gummies and liquids for dietary supplements and personal health care.We are a full-service contract manufacturer of softgels, tablets, capsules, powders, gummies and liquids for dietary supplements and personal health care.

Job Description Job Title: Receptionist/Office Coordinator Location: Santa Ana, CA 92704 Position Type: Full-Time, 100% Onsite, M-F 7am-4pm Pay: $20.00 - $22.00/hr. D.O.E. Start Date: Immediately after in-person interview (early next week) Summary: Seeking a professional Receptionist/Office Coordinator to provide general office support with a variety of clerical activities and related tasks. This person will be the face of the company, greeting visitors and ensuring smooth communication both internally and externally. Essential Job Functions: • Answer and route incoming calls; greet and direct visitors, • Handle mail, packages, and office supply management, • Maintain a clean, organized, and efficient office environment, • Support general clerical duties (copying, filing, faxing, etc.), • Process cash/credit transactions and prepare basic reports, • Supervise and assist front desk staff as needed, • Serve as liaison for maintenance, shipping, and vendor needs, • Perform other duties and work overtime as required Qualifications: • High School diploma or GED required, • 1–3 years of office, receptionist, or customer service experience, • Proficient in Microsoft Office (Excel, Word, Outlook), • Strong communication, organization, and multitasking skills, • Dependable, professional, and able to work independently Company DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Job DescriptionWe are looking for an organized and detail-oriented Receptionist to join our team in Irvine, California. In this long-term contract role, you will be the first point of contact for clients and visitors, ensuring smooth day-to-day operations at the front desk. This position requires excellent communication and multitasking skills, along with proficiency in administrative tasks. Responsibilities: • Greet clients and visitors warmly, providing assistance and directing them appropriately., • Answer and manage a multi-line phone system, ensuring calls are routed efficiently., • Perform data entry tasks with accuracy and maintain organized records., • Handle email correspondence with attention to detail, responding to inquiries in a timely manner., • Schedule appointments and coordinate calendars to ensure seamless operations., • Maintain and organize files, ensuring easy access to important documents., • Utilize Microsoft Office tools, including Excel, Outlook, and Word, to complete administrative tasks., • Deliver outstanding customer service by addressing client needs with a positive attitude., • Support office operations by managing supplies and ensuring the workspace remains organized., • Collaborate with team members to ensure effective communication and workflow.• Proven experience in a receptionist or front desk role, demonstrating strong customer service skills., • Proficiency in managing multi-line phone systems., • Familiarity with Microsoft Office applications such as Excel, Outlook, and Word., • Strong organizational skills with the ability to manage files and schedules effectively., • Exceptional interpersonal skills and the ability to communicate professionally with clients and colleagues., • Detail-oriented with experience in accurate data entry., • Ability to handle email correspondence efficiently and professionally., • Capable of multitasking and prioritizing duties in a fast-paced environment.

Job Description Job Overview: At Blink, this role is called a Moodlifter, but until that is a word job seekers are typing into Google, we will stick with using the more widely known title of Front Desk Associate! What is a Moodlifter you ask? Moodlifters are the people who greet each of our members with ear to ear smiles, over the top enthusiasm and pretty much know everyone in the gym by name. They will run to open the door for you in a driving rainstorm and change a channel so you don’t miss a minute of the big game. They consistently go above and beyond and you can’t help but smile when you see them. Responsibilities: • Greet every member and guest with enthusiasm and a smile, • Tour potential members around the club with the goal of signing up the person for a membership, • Answer phone calls in a professional and energetic manner, • Execute all opening/closing operational procedures to ensure the club runs smoothly, • Handle member requests and concerns with a sense of urgency, • Actively participate in ensuring the club is spotless including frequent bending, lifting, and walking around the club to organize equipment and straighten up, • Sign members up for startup sessions with Blink Personal Trainers, • Maintain regular and punctual attendance, • Comply with all company policies and procedures, • Enthusiastic, energetic, friendly and personable, • Excellent verbal and written communication skills, • Able to lift and move gym equipment weighing 15-20 lbs frequently and 45 lbs occasionally, • Able to remain in a stationary position at the front desk for the majority of the workday, • World class customer service skills, • Works hard, multi-tasks and is a problem solver, • Career Advancement opportunities, • Complimentary Blink membership, • Fun working environment!, • Pay Transparency: $16.50/hr

Job Description At Brown & Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team’s experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team. Receptionist We are seeking a customer-focused individual to work in a busy law firm. The receptionist is responsible for ensuring the front lobby is clean and organized and providing friendly service to clients and visitors. This person is the ambassador for first impressions at the firm through phone and in-person interaction. The firm has shown exponential growth over the past few years, and this position is an opportunity for someone to grow in their career. We provide training and a supportive and collaborative work environment. Responsibilities and Duties: • Answer all incoming calls to the office on the main line, • Greet clients, visitors, and advisors, • Submit elevator tickets to the Irvine Company for clients to have access to the floor, • Update the reception reference notebook as needed, • Update employee contact and department lists as needed, • Schedule meetings in conference rooms, assist with AV set-up for conference rooms, and assist with scheduling conflicts for the conference rooms., • Any other daily task that may arise to ensure lobby operations run smoothly and the firm displays an exceptional first impression, • Log incoming packages and deliveries and notify the listed employee/department, • Tracking lunches for client and internal meetings, • Log client and internal lunch meeting receipts, • Train staff who cover for reception, • Supply ordering for marketing team, • Provide backup support to the office assistant, • clean the up-front conference room tables before and after each meeting, • keep barista bar and lobby areas organized, clean, and freshly stocked, • make coffee daily and clean coffee machines as needed, • daily cleaning and stocking of kitchen, • All other duties as assigned Job Requirements: • 1-year experience in a law firm or office environment with proven reliability, • Excellent administrative, verbal and written communication skills, • Strong customer service skills, • Effective organizational skills and must have the ability to multi-task, • Accurate typing and prior exposure to MS Office programs, • High level of accuracy and attention to detail, • Ability to operate computers, photocopiers, scanners, and fax machines, • Preferred:, • Marketing or events experience, • College degree Physical Requirements: • Ability to lift and carry 30 pounds, • Frequent standing and walking, • Sitting for up to four hours at a time, • Bending and stooping as needed Salary: $45,000 - $60,000 (dependent on experience) Benefits: • 5 medical plans (3 options offer an employer funded HSA), • Dental and vision plans, • 401(k) plan with significant employer matching, • Great working environment, • Orange County Register 2024 Top Workplace, • OC Business Journal 2025 Best Place to Work Schedule: • 40 hours per week, • On-site 5 days per week Applicants should submit a resume and cover letter and will be asked to submit 3 professional references.

Job Description High-impact patient role with competitive pay and benefits serving the Chinese-speaking community! The ideal candidate will have a patient-first attitude, be fluent in Mandarin Chinese, and bring experience in patient coordination, customer service, or sales in a healthcare setting. Position Details: We are seeking an experienced professional to join our Irvine headquarters as a Front Desk Patient Coordinator. This role is the first point of contact for patients visiting our center and plays a key part in shaping their experience. The coordinator will manage critical aspects of patient-facing operations, including reception, check-in and check-out, appointment scheduling, phone handling, payment collection, tissue shipment coordination, and general administrative support. This position is vital to clinical administration and to supporting prospective parents through their fertility journey. Benefits: • Health, dental, and vision insurance, • Paid time off and sick days, • 401K plan for tenured employees, • Life insurance coverage, • Company trips, events, and banquets, • Conversational fluency in Mandarin required; reading/typing proficiency strongly preferred, • 1+ years of experience in a medical office setting (reception, front desk, medical assistant, or care coordination) preferred, • Strong customer service or sales background also considered, • Familiarity with medical terminology and ICD codes preferred, not required, • Experience with EMR software and scheduling systems a plus, • Welcome and guide patients through their clinic visits, • Support patients in person, by phone, and email with scheduling, billing, and other non-medical needs, • Deliver courteous, professional, and compassionate service, • Resolve issues and ensure patients feel supported and well cared for, • Collaborate with teammates to improve department performance, • Partner with leadership to address patient feedback and enhance care, • Contribute ideas and initiatives to improve clinic operations and patient care Candidate Traits: • Passion for helping patients and supporting others in healthcare, • Warm, friendly, and professional demeanor, • Excellent verbal communication with empathy and courtesy, • Proactive mindset with strong problem-solving skills, • Quick learner who adapts well to change, • Team player comfortable working with diverse patients and colleaguesCompany DescriptionLife IVF Center is a nationally acclaimed fertility program, helping thousands build the family of their dreams. Located in Southern California, we specialize in Precision IVF®, offering our patients accessible treatment tailored to their needs and circumstances with high rates of success and reduced reliance on medication. We pride ourselves on our outstanding patient results, strong team atmosphere, and culture of continual improvement.Life IVF Center is a nationally acclaimed fertility program, helping thousands build the family of their dreams. Located in Southern California, we specialize in Precision IVF®, offering our patients accessible treatment tailored to their needs and circumstances with high rates of success and reduced reliance on medication. We pride ourselves on our outstanding patient results, strong team atmosphere, and culture of continual improvement.

Job Description We are seeking a skilled and licensed Esthetician to join our team as an independent contractor, specializing in HydraFacials and complementary spa services. This is an exciting opportunity to work in a unique, upscale environment where your expertise will enhance our clients’ experience and attract potential podiatric patients. As an independent contractor, you’ll enjoy the flexibility to build your schedule while contributing to our holistic approach to wellness. Key Responsibilities: * Perform high-quality HydraFacials™ tailored to client needs, ensuring exceptional results and satisfaction. * Provide additional esthetic services (e.g., facials, skin consultations) as agreed upon. * Maintain a clean, safe, and professional workspace in compliance with state regulations. * Engage with clients to promote spa services and build rapport, fostering repeat visits and referrals. * Collaborate with our podiatry and spa team to create a seamless, concierge-level experience. * Manage your own booking, client follow-ups, and inventory of supplies as an independent contractor. Qualifications: * Valid state esthetician license (required). * Certification or advanced training in HydraFacials™ (preferred). * Minimum of 2 years of experience performing HydraFacials and other facial treatments. * Strong interpersonal skills with a focus on client satisfaction and building clientele. * Professional demeanor, reliability, and a passion for wellness and aesthetics. * Ability to work independently while aligning with the practice’s high standards. * Knowledge of skincare products and ability to recommend treatments tailored to client needs. Company DescriptionConcierge Podiatry and Spa is The Ultimate Destination for Nail and Foot Care. Owner, Dr. Ivar Roth has been practicing Podiatry and Foot & Ankle Surgery in the Newport Beach area for 38 years. He is well known in the medical community and the go-to physician for Orange County residents with foot/ankle issues. When you walk through our door you will know that you are somewhere truly unique. We offer our clients an experience like no other; combining the medical aspects of podiatry with the beautification services of a resort-style spa. We offer a long term career with opportunities for growth. Orange County's First And Only Med Spa For Nails At Concierge Podiatry and Spa our clients health and safety is our top priority. With full podiatric medical capabilities, we not only beautify our clients feet, but can also treat cracked heels, ingrown nails and nail fungus using our state-of-the-art protocols. Truly a one of a kind spa, with clients and patients you will love!Concierge Podiatry and Spa is The Ultimate Destination for Nail and Foot Care.\r\n\r\nOwner, Dr. Ivar Roth has been practicing Podiatry and Foot & Ankle Surgery in the Newport Beach area for 38 years. He is well known in the medical community and the go-to physician for Orange County residents with foot/ankle issues. \r\n\r\nWhen you walk through our door you will know that you are somewhere truly unique. We offer our clients an experience like no other; combining the medical aspects of podiatry with the beautification services of a resort-style spa.\r\n\r\nWe offer a long term career with opportunities for growth. \r\n\r\nOrange County's First And Only Med Spa For Nails\r\n\r\nAt Concierge Podiatry and Spa our clients health and safety is our top priority. With full podiatric medical capabilities, we not only beautify our clients feet, but can also treat cracked heels, ingrown nails and nail fungus using our state-of-the-art protocols.\r\n\r\nTruly a one of a kind spa, with clients and patients you will love!

Job Description We are a dynamic and fast-paced company looking for a highly organized and efficient Office Admin with customer service skills to join our team. This role is ideal for someone who is bilingual in Spanish, familiar with handling phone calls, proficient in using Outlook, and experienced dealing with customers. Key Responsibilities: • Answer and direct phone calls in a professional manner., • Manage and organize emails and schedules using Outlook., • Handle badge printing for employees and visitors., • Perform general administrative tasks as needed., • Assist with any other office duties as required. Qualifications: • Bilingual in Spanish and English., • Experience with handling phone calls and directing them appropriately., • Proficiency in Microsoft Outlook., • Strong organizational and multitasking skills., • Excellent communication and interpersonal skills.Company DescriptionWith over 20 years of experience AnDek Staffing has created and maintained relationships by understanding our partners needs and continuously seeking ways to improve our services.With over 20 years of experience AnDek Staffing has created and maintained relationships by understanding our partners needs and continuously seeking ways to improve our services.

Job Description Seeking a Full-Time office assistant and answering phones as needed for M-F - 8-5 position. Need to speak Spanish and English. Need high school minimum some college is a plus. Familiar with Microsoft excel. Organizing skills a plus. Job involves putting paperwork together, filing, making folders, organizing, typing, emailing, copying, scanning, putting invoices together, calling for statements, helping administrator, etc.

Job DescriptionWho we are: As the use of electric vehicles continues to grow, and as they are expected to be nearly 30% of new vehicle sales by 2025 and more than 50% by 2040, electric mobility is becoming a reality. We here at Zero impact Solutions are passionate about driving this revolution, and building the infrastructure powering Californias EV charging networks. Zero Impact Solutions continues to build relationships with reputable companies through our dedication and quality. Were bringing together stakeholders to make e-mobility a reality for our Golden State. Since our founding in 2018, Zero Impact Solutions has focused solely on making the transition to electric easy for businesses, fleets, and drivers. Zero Impact Solutions offers an opportunity to be a part of a new and thriving industry and the opportunity to create an all-electric future for generations to come. Be a part of the groundbreaking team, thats building the EV charging industry and make your mark on how people and goods will be transported. Join us in our mission to accelerate the transition to electric transportation and create a better world for future generations. JOB SUMMARY: The Sales Admin partners with departments across the organization to facilitate data entry and ensure accuracy while maintaining processes to keep teams on track of project caseload. JOB RESPONSIBILITIES: Project Management (50%), Data Entry (50%), and Continuous Process Improvement. Ideal candidates should have Project Management skills to manage assigned projects. Meet with various teams to review project milestones, deadlines, and general status updates. Support business functions daily for communication, updates, and facilitating submission of rebate applications and documents. Troubleshoot issues as they arise and manage users in applications/systems. Develop a strong understanding of the EV charging industry. Maintain and create documentation on business processes. Constructively participate in the development of operational procedures and technical solutions. Connect with external business partners and stakeholders as needed. Create itineraries and schedule meetings as needed. Other duties as assigned. JOB QUALIFICATIONS/SKILLS: 1-3 years of related experience and/or training or equivalent combination of education and experience. Project Management Professional (PMP) Certification from the Project Management Institute (PMI) or industry equivalent from an accredited school is a plus. Experience supporting a sales team. Strong Excel/Smartsheet experience (pivot tables, look-ups, advanced formulas, Smartsheet automation, etc.) CRM experience (Salesforce, Slack, etc.) Excellent analytical skills. Excellent listening, interpersonal, written(email), and oral communication skills. Advanced skills in Microsoft Office applications, specifically Excel, Outlook, and Word. Confident in their ability to handle assigned projects and show performance in their work. Solution-Oriented, capable of problem-solving high-stakes cases with short notice. Experience working in a start-up company is a plus. Zero Impact Solutions is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Job DescriptionBenefits: • Bonus based on performance, • Company parties, • Competitive salary, • Free food & snacks, • Paid time off Company Overview Generator Supercenter, Inc. is a leading provider of energy solutions committed to making a positive impact for our customers and environment. We specialize in energy solutions offering cutting-edge technologies to help our clients utilize clean, renewable energy for savings from the grid and backup power. Job Summary As the Operations and Office Manager at Generator Supercenter of Orange County, you are integral to the elevated customer experience; from greeting customers as they come into the store, fielding inbound and outbound calls, scheduling, and office organization. Youll be the primary point of contact for new and current customers and act as the face of Generator Supercenter! Your work, which will include but not be limited to the duties listed below, will help Generator Supercenter to achieve the following: • Greet new and current customers at the front desk and promptly answer questions and concerns they may have., • Coordinate and schedule installations with customers, work with the cities to get the permits for the jobs and generate invoices and collect payments., • Manage inbound and outbound phone calls & emails from current and potential customers.Wed love to hear from you if you meet the qualifications below:, • Proven experience as an outstanding manager with strong experience in managing projects and operations, • Excellent phone and email etiquette as well as a strong technical ability to utilize computer & phone systems., • Work with cities to submit permit paperwork, • Excellent customer service skills and courteous phone mannerAdditional Responsibilities, • Supports company operations by maintaining office systems and supervising staff., • Maintains office efficiency by planning and implementing office systems and layouts., • Review sales folders for accuracy., • Designs and implements office policies by establishing standards and procedures., • Contribute to team effort by accomplishing related tasks as needed.This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Description Do you have experience managing workflows while being detail oriented? Are you well-organized and have time management skills? Do you like interacting with customers? If so, we should talk. We are Power Plus! A multi-industry leader in providing power when you need it, where you need it through intelligent and efficient power solutions. We work with Fortune 500 companies across the country such as Amazon, Wal-Mart, Costco, and more. We’ve built a 35-year reputation for excellence through our commitment to developing our people, providing exceptional, relationship-based customer service, and giving back to the community. Our biggest differentiator is the quality of our people, and the working environment we create for them, which really has to be seen to be believed. Benefits: • Medical, • Dental, • Vision, • Training and mentoring, • 401(k) with matching, • Paid sick leave This position is responsible for supporting internal operations within the Designed Video Surveillance division. This role focuses on managing equipment workflows, coordinating internal processes, supporting field technicians, and ensuring operational consistency across projects. The ideal candidate is highly organized, solution-driven, and experienced in operational support within a technical or service-oriented environment. This position may require flexible working hours, and overtime may be necessary depending on operational needs. JOB RESPONSIBILITIES • Track DVS equipment inventory, coordinate material orders, and monitor trailer and camera allocations, • Support technicians by ensuring they have accurate job details, equipment, and necessary documentation, • Assist in creating and maintaining internal process documentation, pickup tickets, and PORs, • Communicate with other departments to ensure alignment on job priorities, installations, and follow-ups, • Troubleshoot and escalate issues with DVS equipment or camera systems in coordination with technical support, • Perform quality control checks to ensure installations and deployments meet standards, • Help maintain organized digital records of equipment deployments, customer site details, and job status, • Provide support to the DVS Manager in monitoring operational progress and identifying process improvements, • Assist with onboarding and training of new internal staff on DVS processes, • Manage and track employee KPIs to ensure performance standards are being met, • Detail-oriented and accountable, • Comfortable managing multiple tasks and priorities, • Collaborative, team-first mindset, • Process-driven with a focus on continuous improvement, • Strong organizational and multitasking abilities, • Familiarity with mobile surveillance units, security systems, or Camcet a plus, • Proficient in Microsoft Office Suite (Excel, Outlook) and comfortable learning internal tools/systems If you’ve always wanted to really make a difference, have your contributions mean something, and work for a place where loyalty, integrity, and hard work still means something, we want to hear from you! Powered by JazzHR lmp1VTQuFn

Administrative Assistant - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Administrative Assistant experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • $75-$150 (per 1 hour session) If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call centre employee or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Data Entry Clerk - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Data Entry Clerk experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • High school diploma or it’s equivalent, • $75-$150 (per 1 hour session) If you are a data entry clerk, admin assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call centre employee or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Job Description We are seeking an Administrative Coordinator to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Plan and schedule appointments and events, • Keep up on correspondence between multiple platforms (text, email, telegram) and coordinate follow through, • Develop and implement organized filing systems, • Organize information and streamline communication on company task boards (i.e. Monday App), • Draft correspondences and other formal documents, • Perform all other office tasks, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Experience and/or background in bookkeeping or accountingCompany DescriptionWe are an all-in-one brand cultivator! We look to support brand development for exciting new and existing companies that are looking to grow merch, design, web and user interface platforms. We design and source packaging in innovative ways and make the ordinary extraordinary at first sight. We love innovative team players who are looking to grow and expand themselves along with business!We are an all-in-one brand cultivator! We look to support brand development for exciting new and existing companies that are looking to grow merch, design, web and user interface platforms. We design and source packaging in innovative ways and make the ordinary extraordinary at first sight. We love innovative team players who are looking to grow and expand themselves along with business!

Job Description Discover a career path that offers challenge and fulfillment! As a Home Care Administrator for Interim HealthCare®, you’ll join an established company in a high-growth industry that’s poised to meet the ever-increasing needs of today’s senior population. A pioneer in home care, Interim HealthCare is seeking a Home Care Administrator with a desire to use their skills in meaningful ways that make an impact every day. In this leadership post, you’ll play a pinnacle role in the daily operations of the business, while enjoying the training, development and growth that comes with it. If you’re ready to take your career to an exciting new level, you are made for this! Our Home Care Administrators enjoy some notable benefits: • $25 per hour PLUS Commision for winning new accounts, • Tuition discounts through Rasmussen University, • Sick Leave & 401(k) Benefits, • Online training and growth, • Make a positive impact in the lives of others through the work you do, • Family-oriented culture that values people As a Home Care Administrator, here’s a big-picture view of what you’ll do: • Manage all aspects of the agency’s operations, including: sales, market development, staff supervision, patient and client relations, • Recruit, hire and oversee all office personnel and healthcare staff, • Maintain positive client relationships, ensuring a high level of customer satisfaction, • Assess patient/client needs, coordinate care, resolve issues and ensure quality care, • Five plus years experience working as Home Care Administrator / Care Coodinator., • Experience in business operations, planning, staff supervision. Ability to provide hands-on care if required., • Knowledge of using EMR / Scheduling System., • Prior experience with hiring and recruiting. Knowledge of using Applicant Tracking System and Job Boards., • Excellent leadership, communication, organizational, problem-solving and interpersonal skills., • Active or Prior CNA or HCA License preferred Why Work for Interim HealthCare? Founded in 1966, Interim HealthCare is the nation’s first home care company and a leading employer of Home Care Administrators. Operating through 300+ offices, our commitment to you is expressed through a family-oriented culture that values and appreciates home care professionals, and a passion to put patients first. Join a nationwide network of Home Care Administrators who are making a genuine difference in the lives of others through the meaningful work they do. We're an equal opportunity employer who does not discriminate against applicants, employees or clients on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, veteran status or any other category protected by the law, or patients’ decisions regarding. Company DescriptionCaring and Honest Owners who take care of Employees. Family Culture for Employees. Growth and Professional DevelopmentCaring and Honest Owners who take care of Employees. Family Culture for Employees. Growth and Professional Development

Job Description Job Summary: This position provides high level administrative support to the HR department and office management, ensuring the efficient day-to-day operation of the department and office, and supporting the work of management and other staff. Plans and coordinates scheduling for events and meetings. Drafts correspondence, creates memos and reports, maintains files, and works on special projects as assigned. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Must have a high level of interpersonal skills to handle sensitive and confidential information or situations, complex activities and import corporate information. Essential Duties and Responsibilities: 50% Performs administrative and office support activities for department or work unit(s): • Plans and coordinates both internal and external meeting/event and arrangements, • Composes and prepares confidential correspondence, reports, presentations, budgeting and creates and maintains database and spreadsheet files, billing and other complex documents, • Coordinates and distributes departmental mail, • Answers and directs phone calls. Screens incoming calls and correspondence and responds independently when possible, • Coordinates business travel arrangements as needed, • Administrative support and meeting coordination, • Organizes and maintains file system and files correspondence and other records, • Communicates with co-workers, management, clients and others in a courteous and professional manner., • High school diploma required. Bachelor degree, certification or advanced training preferred., • Minimum two to four years in an administrative support role, • Extensive skills required with a strong need for expertise in MS Office Suite as well as internet research abilities., • Must have high level of interpersonal skills to handle sensitive and confidential information/situations. The position continually requires demonstrated poise, tact and diplomacy., • Basic analytical ability, in order to gather data and summarize for reports; find solutions to administrative problems and prioritize work., • Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines., • Ability to communicate effectively both verbally and in writing with all levels of the organization as well as with outside customers and vendors., • Ability to operate standard office equipment including, but not limited to computers, copiers, scanners, etc., • Ability to assess the urgency and importance of a situation and take appropriate action., • Effective communication skills – listening, writing and facilitation., • Excellent organizational skills and the ability to handle multiple tasks effectively., • Must be able to occasionally lift up to 10 pounds.

Job Description We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences mainly emails, • Plan and schedule appointments, • Greet and assist onsite patients, • Answer telephone calls, • Develop and implement organized filing systems, • Some Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Written and verbal communication skills, • Attention to detail, • Strong organizational skills, • Bilingual (Fluent in English and Spanish)Company DescriptionWe are a healthcare clinic that uses functional medicine, applied kinesiology, chiropractic, and chiropractic neurology. Patient with everything form metabolic disorders to autoimmune and neurological disorders are seen on a daily basis. Since a big focus is quality of care, the patients are friendly and happy to be here.We are a healthcare clinic that uses functional medicine, applied kinesiology, chiropractic, and chiropractic neurology. Patient with everything form metabolic disorders to autoimmune and neurological disorders are seen on a daily basis. Since a big focus is quality of care, the patients are friendly and happy to be here.

Job Description We are hiring for the position of Shift Front Desk Supervisor/Night Audit, the right candidate will work two shifts of Night Audit and three other shifts as a Shift Front Desk Supervisor. PREVIOUS HOTEL EXPERIENCE REQUIRED. Overview: The main responsibility is to audit and balance daily transactions and reports accurately. Responds in a professional and courteous manner to telephone and in-person inquiries regarding reservations, hotel information and guest concerns. Front Office Duties: Understand and perform all audit procedures Performs any other duties requested by supervisor, and be able to work all shifts as needed Maintain a positive work environment Maintain high guest satisfaction standards Fully understand and be able to operate all office equipment

Job Description Largest bail bond company in California is looking for an Administrative Assitant for our Santa Ana offcie. Qualified applicants must be professional, punctual, have attention to detail, be able to multi-task in a fast-paced atmosphere, and preferably have 1-2 years of related experience with references. The person selected must be able to maintain records, analyze data and produce required spreadsheets and updates, draft documents using proper grammar and vocabulary, schedule travel arrangements, and follow-up as needed regarding numerous tasks. Minimum Requirements • The ability to multi-task in a fast-paced atmosphere while scrutinizing detail and providing a superior work product, • Must be able to draft documents as directed and maintain numerous deadlines, • Must be computer literate and willing to learn new software and database applications, • Must possess strong written and verbal communication skills with the ability to interact with numerous departments within the company as well as outside vendors, contractors, etc., • Have reliable transportation and the ability to work with minimal supervision at times, • Bilingual preferred (English/Spanish) Compensation is based on experience. Company DescriptionBail Hotline is committed to the highest standards of integrity, reliability, and service to our community. We strive to provide excellence in customer service, providing informative staff, flexible financial arrangements, and a friendly environment. Bail Hotline Bail Bonds is a bail company that operates under the same values and obligations one would expect from a loved one.Bail Hotline is committed to the highest standards of integrity, reliability, and service to our community. We strive to provide excellence in customer service, providing informative staff, flexible financial arrangements, and a friendly environment. Bail Hotline Bail Bonds is a bail company that operates under the same values and obligations one would expect from a loved one.

Job Description We are seeking an Administration Specialist to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Work with Excel and Google Sheets, • Answer inbound telephone calls, • Develop and implement organized filing systems; work with our internal system, • Perform all other office tasks Qualifications: • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills 20-30 hours a week $28-30 per hour. Company DescriptionStaffing Firm, based in Orange County, California, covering the United States.Staffing Firm, based in Orange County, California, covering the United States.

Job Description JOB DESCRIPTION Job Title: Administrative Assistant / Receptionist Department: Marketing Reports To: Sr. Director of Marketing THE POSITION The Administrative Assistant / Receptionist will work at our corporate office in Anaheim, CA and will report to the Sr. Director of Marketing. This position requires someone who is highly motivated and interested in furthering their professional career and elevating the company to new heights. This is an entry-level office position which will require the candidate to professionally communicate with company stakeholders, including but not limited to, the corporate team, district managers, retail associates, vendors, customers, and brand ambassadors. The candidate will assist in multiple marketing activities and projects with an emphasis on experiential activations, events, promotions, coordination and execution of loyalty rewards, rebate programs, financing projects, retail marketing management and logistics. RESPONSIBILITIES • Collect and distribute mail; ship packages as needed, • Manage and direct incoming calls, • Greet and assist visitors, ensuring a positive and welcoming experience, • General office organization – oversee office supplies and overall office tidiness, • Utilize Microsoft Office software with emphasis on Word, Excel, Adobe and Outlook, • Assist with HR functions such as employee onboarding and equipment management, • Run errands as needed with mileage reimbursement provided, • Perform other duties such as special assignments or assigned by management, • Perform administrative duties including data entry, scanning, filing and copying, • Maintain various logs, reports, and templates, • Inventory & distribution of supplies, materials and documents, • Support the Sales, Operations, Marketing, Accounting and HR Departments as needed, • Strong written and verbal communication skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint), • Highly organized with exceptional attention to detail, • Excellent problem-solving skills and client service, • Positive, can-do attitude and strong ability to work within a team, • Adaptability: Comfortable taking direction and working within a team but can also work with minimal direction to complete projects, • Organized and flexible: can prioritize multiple tasks simultaneously and pivot readily as business needs shift, • Proactive about obstacles and accountable for results, • Creative and effective problem-solving, • Strong verbal and communication Collaborate with cross-functional teams to brainstorm and develop innovative design solutions, • Dependable, punctual, and professional ADDITIONAL REQUIREMENTS High School or equivalent (Required) Must be based in the U.S. Position is In-Office Must be available for meetings as needed between 9am - 5pm PST COMPENSATION: $20-$25 / hourly DOE We are an Equal Opportunity Employer Company DescriptionWe are a growing Tire & Automotive Service Company, Our Company is a family owned business operating since 1975. We offer our customers great Tire Brands. We are a growing company and offer great pay, benefits, and career opportunities.We are a growing Tire & Automotive Service Company, Our Company is a family owned business operating since 1975. We offer our customers great Tire Brands. We are a growing company and offer great pay, benefits, and career opportunities.

Job Description Position Overview: We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations with a strong emphasis on scanning, document management, and clerical tasks. This role is ideal for someone who is efficient, tech-savvy, and able to work with high volumes of paperwork while maintaining accuracy and confidentiality. Key Responsibilities: Document Scanning & Management (Primary Duty) • Perform high-volume scanning of documents using office scanners and imaging equipment., • Prepare documents for scanning (sorting, removing staples, organizing batches), • Label, index, and upload digital files into company systems or databases., • Perform regular data entry and update records as needed., • Assist with filing, both physical and digital., • 1–2 years of administrative or office support experience preferred., • Bilingual Spanish is highly preferred, • Strong attention to detail and accuracy., • Comfortable with high-volume scanning and repetitive tasks., • Proficient in Microsoft Office (Word, Excel, Outlook) and general computer use.

Job Description Rollem International is a leading distributor of print finishing and embellishment machinery sold nationally and internationally to printing and manufacturing companies. Conveniently located in Anaheim, CA, just one block off the 5 fwy. We are an established 62 year old family based company seeking a front office administrative assistant to perform a variety of responsibilities. Job Description: This individual will • Oversee all general office functions to ensure smooth daily operation of our Anaheim corporate headquarters, • Maintain office calendar, client visits, staff schedules, facilities, order supplies, etc. You will be responsible for handling purchase orders, and resolving customer order/service-related issues. *Daily duties will include handling a low volume of incoming calls, data entry, web portal updating, digital file organization, • Remote support for accounting manager. Process Credit card charges, • Coordinate with branch offices, • Support Sales team – type sales orders, sales quotations and send out literature or product samples as requested., • Handle customer service calls. You will be the first point of contact with current and potential customers so professional communication skills and courtesy are key requirements., • Coordinate International Shipping arrangements. Work with our international freight forwarding company to oversee all details of incoming shipments of machines to the U.S. Track shipments You will also be involved in maintaining records, coordinating shipments, communicating key information, and managing shipping documents., • Assist Marketing Manager with various duties including Social Media and Website marketingCompany DescriptionRollem International is a leading distributor of print finishing and embellishment machinery sold nationally and internationally to printing and manufacturing companies. Conveniently located in Anaheim, CA, just one block off the 5 fwy. We are an established 62 year old family based company seeking a front office administrative assistant to perform a variety of responsibilities.Rollem International is a leading distributor of print finishing and embellishment machinery sold nationally and internationally to printing and manufacturing companies. Conveniently located in Anaheim, CA, just one block off the 5 fwy. We are an established 62 year old family based company seeking a front office administrative assistant to perform a variety of responsibilities.

Job DescriptionWe are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations. Responsibilities: • Manage office operations, including ordering supplies and maintaining an organized workspace., • Provide administrative support to other team members, including HR and other departments as needed., • Coordinate vendor relationships to ensure smooth office operations and timely deliveries., • Assist in planning and executing office events and meetings., • Support the team with tasks related to an office relocation, ensuring a seamless transition., • Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager., • Answer and direct inbound calls professionally and efficiently., • Perform data entry and maintain accurate records to support administrative processes., • Uphold a business-casual office environment and contribute to a positive workplace culture.• Minimum of 2 years of experience in an administrative or office assistant role., • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook., • Strong organizational skills with the ability to multitask and manage priorities effectively., • Excellent verbal and written communication skills., • Ability to work independently and collaboratively in a team environment., • Experience with event coordination and vendor management is preferred., • Flexible and adaptable to changing office needs and schedules., • Comfortable working onsite in a well-structured office setting.

Job Description Key responsibilities • Certified Payroll Auditing & Reporting: Assist generating and submitting certified payroll reports required for government-funded projects to meet prevailing wage and other contract requirements. Verifying calculations for Prevailing Wage Rates, fringe benefits, taxes, and benefits. Performing audits on certified payroll documents to ensure accuracy and submission through various systems, like the DIR system and LCPtracker, including past payroll submissions to ensure proper payments were made., • Tax and compliance: Ensuring compliance with federal, state, and local payroll tax regulations, as well as labor laws like the FLSA., • Reporting: Preparing reports for Compliance and HR departments as needed., • Compliance monitoring: Tracking subcontractor compliance, ensuring they properly submit certified payrolls and required documentation., • Documentation management: Maintaining accurate records and files for all payroll-related activities, including forms such as DAS140 and DAS142., • Experience: A minimum of one year of certified payroll or prevailing wage experience is often required, with construction payroll experience being a plus., • Software proficiency: Familiarity with certified payroll software like LCPtracker, and government systems like the California DIR system is essential. Experience with other payroll software and Microsoft Office applications is also valuable., • Knowledge of laws: Strong knowledge of prevailing wage laws, Davis-Bacon, DIR, and other federal and state regulations related to government contracts., • Soft skills: Excellent organizational and time management skills, attention to detail, and strong communication and interpersonal skills are crucial for success., • Bilingual ability: In some roles, bilingual skills may be required or preferred, particularly in areas with a large Spanish-speaking workforce.Company DescriptionEverFence is a company that specializes in providing fence contracting solutions. They offer a range of fencing options including vinyl, wood, ornamental iron, and chainlink fences. The company is known for its commitment to quality materials and unmatched service levels, which have led to a strong reputation among repeat clients. EverFence's patented instant quoting technology allows clients to obtain firm quotations quickly, streamlining the fencing construction process. The company is headquartered in Orange, CA and its dedication to customer satisfaction is evident in their high customer ratings and positive reviews.EverFence is a company that specializes in providing fence contracting solutions. They offer a range of fencing options including vinyl, wood, ornamental iron, and chainlink fences. The company is known for its commitment to quality materials and unmatched service levels, which have led to a strong reputation among repeat clients. EverFence's patented instant quoting technology allows clients to obtain firm quotations quickly, streamlining the fencing construction process. The company is headquartered in Orange, CA and its dedication to customer satisfaction is evident in their high customer ratings and positive reviews.

Job DescriptionJob Title: Administrative Employment Type: Full time or Part time Job Summary: We are seeking a highly organized, resourceful, and discreet Administrative Assistant to support a private property owner in managing multiple properties and assist in a 55+ community.. The ideal candidate will be proactive, tech-savvy, and able to handle a variety of tasks with minimal supervision, ensuring smooth operations and peace of mind for the property owner and company. Key Responsibilities: Property Management Support • Coordinate with tenants, contractors, and service providers for maintenance, repairs, and renovations., • Schedule regular inspections and ensure all properties are clean, secure, and well-maintained., • Handle utility bills, property taxes, insurance, vendor invoices and warranty companies with repairs., • Assist with property rentals (short-term or long-term), if applicable. Preparation of rental agreements, renter’s insurance, credit checks, and MLS listings., • Maintain filing systems for rental agreements, receipts, warranties, insurance, credit checks and legal documents.Administrative Tasks, • Respond to emails and phone calls on behalf of the property owner when requested. However, making sure the owner has approved any emails before they are sent out. Also, emails need to be followed up and respond to anything that needs attention., • Read, review and edit all of the owner’s emails and inquiries from potential renters. Making a list of inquiries and letting owner know as soon as possible., • Maintain budgets and track property-related expenses and income., • Research vendors, products, or travel destinations as requested., • Provide regular updates and reports to the property owner., • Proven experience as a Assistant, Executive Assistant, or Property Coordinator., • Strong organizational and time management skills., • Excellent communication and interpersonal abilities., • A self-starter who can anticipate and be self-directed, while still keeping owner abreast of new ideas, alternatives and solutions., • Tech-savvy with proficiency in Microsoft Office, Google Workspace, Google Drive, OneDrive or task management apps., • Typing at least 60 wpm., • Discretion and confidentiality are essential. Must sign confidentiality agreement., • Valid driver’s license and reliable transportation., • Experience in property management or real estate., • Familiarity with smart home systems and maintenance protocols., • Flexibility to travel or work occasional evenings/weekends.

Job Description The essential duties are: • Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription, • Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements, • Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards, • Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate, • Schedules appointments and meetings for attorneys, • Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar, • Arranges for travel for attorneys including hotel, airline and transportation, • Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations, • High School Diploma, • Prior litigation legal secretary experience., • Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail., • Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint, • Knowledge of document management systems such as IManage, • Ability to type 70 wpm, • Ability to organize and prioritize workflow for multiple attorneys, • Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff On-Site

Job Description Entry Level - $15-$20/hr (Contingent upon experience) Full time & Benefits Bachelors, Paralegal Degree, or 2+ years of work experience in office setting required. FULL-TIME ENTRY LEVEL - NO LAW STUDENTS OR RECENT LAW SCHOOL GRADS Established small law firm in Tustin looking for a Receptionist who is motivated to learn the areas of Trust Litigation, Trust Administration, Estate Planning, Probate and Conservatorships. This is a perfect opportunity, if you want to get your foot in the door in the legal field. We will train you. Receptionist Job duties include: • Answer Phones - Must be personable and well spoken (about 20 calls per day), • Initial Client Intake Calls, • This will amount to 30% of the job duties for a typical day., • You will have to quickly learn the basics of each of our practice areas along with legal terms., • Client Communication will take about 50-70% of your time whether via email or over the phone, • Assist with billing, • Excellent writing and oral skills are required, • Calendaring Appointments, • Handle mail, scanning, faxing, • Meet and greet clients, • Inputting legal costs into client files on legal software, • Have one year Receptionist experience, preferably in a law firm, • Type at least 45 wpm MUST be a very organized and detail oriented individual We are looking for someone that has an exceptional work ethic, is a multi-tasker, is extremely organized, and Detail Oriented assertive, and motivated. This person must possess excellent communication skills, both verbal and written. This person must be comfortable working as a team with both attorneys and paralegals. Computer literacy is absolutely required. This person must be proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.), and must be comfortable with e-filing. Benefits include: • Matching 401k, • Healthcare (silver plan), Vision and Dental paid in full by the firm., • Possible Bonus, • Paid Holidays, • Paid Sick Days, • Paid Vacation Days

Job Description Answering phones and setting appointments

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Organize meetings and take accurate minutes, • Write emails, memos, and letters and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • Series 7 license required!, • High school diploma/GED preferred, Associate’s degree or administrative training a plus., • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects

Job Description We are seeking an HR Administrative Assistant to join our unique and busy team! You will perform administrative duties along with some HR functions in order to drive company success to a new level. Responsibilities: • Composes and produces business correspondence, • Ensures confidentiality and controls access to sensitive information, such as staff personnel files., • Keeps track of employee information, including an employee's name, address, job title, compensation or tax withholding information and benefits., • Assists with documentation concerning grievances, terminations, absences, and performance reports., • Assists with recruiting and hiring new employees., • Assists with employee scheduling and the management of employee time sheets, • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures., • Performs administrative duties associated with scheduling and coordinating meetings and planning events., • Manage company websites and newsletter, • Manage inventory of office supplies, technology, and apparel, • Previous experience in office administration, some HR, or other related fields, • Strong attention to detail, • Strong organizational skills, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Coachable, • Experience with Adobe, Microsoft Office, Google Applications, • Experience with Canva or similar programs, • Medical Insurance, • Paid Time Off, • Sick Pay

Job Description Independent tax & accounting practice is looking for a self starter to fill an entry-level administrative assistant, to work directly with owner and grow with practice. Responsibilities: • Attend phones, • Keep tabs on files, • Client support, • Keep office organized, • Assist in preparing reports, • Organized, • Dependable

Job Description We are seeking a General Affairs Admin to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionWith over 20 years of experience AnDek Staffing has created and maintained relationships by understanding our partners needs and continuously seeking ways to improve our services.With over 20 years of experience AnDek Staffing has created and maintained relationships by understanding our partners needs and continuously seeking ways to improve our services.

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Part-time to start and may grow to full-time position. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Quickbooks experience, • Microsoft Excel, • Inventory management, • Quickbooks online experience, • Invoicing, purchase orders, inventory management, entering bills.

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Maintain and order office supplies, • Plan and handle employee events, • Scan and organize daily mail, • Assist HR as needed, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionEnvision Financial Systems, Inc. (“Envision”) is a privately held corporation with headquarters in Irvine, California. Envision has offices in Owings Mills, Maryland, Denver and Bangalore, India providing client support, system hosting, business process outsourcing and software development respectively. Envision was incorporated in 1994. Envision provides real-time investor recordkeeping services and other technologies for mutual fund transfer agents, broker dealers, asset managers, and 529 program providers. Our products let firms increase their efficiency and improve their customer satisfaction, while enabling their emerging business needs. Our products use industry standard open technologies, modular design, intuitive user interfaces and configurable rules. By adhering to these design guidelines we pride ourselves in providing our clients and the market with new features, advanced functions and leading edge product capabilities in a quick and cost effective manner.Envision Financial Systems, Inc. (“Envision”) is a privately held corporation with headquarters in Irvine, California. Envision has offices in Owings Mills, Maryland, Denver and Bangalore, India providing client support, system hosting, business process outsourcing and software development respectively. Envision was incorporated in 1994.\r\n\r\nEnvision provides real-time investor recordkeeping services and other technologies for mutual fund transfer agents, broker dealers, asset managers, and 529 program providers. Our products let firms increase their efficiency and improve their customer satisfaction, while enabling their emerging business needs. Our products use industry standard open technologies, modular design, intuitive user interfaces and configurable rules. By adhering to these design guidelines we pride ourselves in providing our clients and the market with new features, advanced functions and leading edge product capabilities in a quick and cost effective manner.

Job Description Company Overview: We are a fast-growing online retailer specializing in premium cold plunge products. As a leader in the wellness and recovery space, we’re passionate about delivering top-quality products and exceptional customer experiences. We’re now looking to expand our team with a reliable and experienced administrative professional who thrives in a dynamic, fast-paced environment. Position Overview: We’re seeking a motivated Administrative & Customer Support Associate to join our in-office team. This role is a blend of administrative tasks, customer service, and inside sales. The ideal candidate will have a strong background in customer communication, order processing, and office management—along with the drive to help grow the business through outstanding service and efficient support. Responsibilities: * Manage customer inquiries via phone, email, and chat in a professional and timely manner * Process orders, returns, and warranties * Maintain accurate customer records and documentation * Assist in managing online sales platforms and CRM systems * Support day-to-day office operations and organization * Follow up on leads and assist in closing sales * Provide product knowledge and recommend solutions based on customer needs Requirements: * 2+ years of administrative, customer service, or inside sales experience * Strong written and verbal communication skills * Detail-oriented and highly organized * Proficiency in Microsoft Office, Google Workspace, and CRM tools (e.g., HubSpot, Shopify, or similar) * Self-motivated with a positive, team-first attitude * Ability to work on-site Monday–Friday Preferred Qualifications: * Experience in e-commerce, wellness, or fitness industries * Familiarity with cold plunge or recovery products a plus What We Offer: * Competitive compensation * Opportunities for growth and advancement * A collaborative and supportive work environment * Employee discounts on wellness products To Apply: Please submit your resume and a brief cover letter outlining your relevant experience and why you’re a great fit for this role.

Job Description Temporary Office Assistant - Bilingual (Spanish) Job Type: Temporary / Short-Term Assignment (3-6 months) with Potential for Full-Time Conversion Are you a highly organized and customer-focused professional looking to kickstart your career? We are seeking a Bilingual Temporary Office Assistant to join our team in Orange, CA. This is an excellent opportunity for a reliable and motivated individual to gain valuable experience and prove themselves for a potential long-term role. We're looking for someone who is ready to grow with us and become an integral part of our team. What You'll Be Doing: • Serve as the first point of contact, greeting and assisting clients, visitors, and customers with a positive and professional attitude., • Manage a multi-line phone system, directing calls and taking messages accurately., • Handle a variety of administrative and clerical tasks, including data entry, document preparation, and file management., • Make copies, scan documents, and ensure records are filed correctly and securely., • Provide essential support to team members and agents on daily tasks and special projects., • Maintain a clean, organized, and welcoming office environment., • Bilingual: You must be 100% fluent in both Spanish and English (written and spoken) to effectively communicate with our diverse clientele., • Experienced: You have at least 1-2 years of experience in an office, clerical, or administrative support role., • Career-Driven: You view this temporary role as a stepping stone to a full-time position and are eager to build a career with a stable company., • Service-Oriented: You have a professional demeanor and provide excellent customer service both in person and over the phone., • Sales Savvy: If you have previous sales experience, you'll find it beneficial in this role as you interact with clients and support our team., • Competitive Pay: Plus performance bonuses.

Job Description At Brown & Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team’s experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team. Administrative Assistant, Charitable Sector We are seeking an administrative assistant to assist attorneys in our Charitable Sector. This administrative assistant will support attorneys who specialize in representing a wide range of tax-exempt and nonprofit organizations, with a particular emphasis on churches, denominations, and other religious organizations, in corporate, tax, and other transactional (non-litigation) matters. Responsibilities and duties include: • Communicating with clients (including with clergy and other ecclesiastical/denominational/religious leaders)., • Billing entry and expense reports for partners/attorneys., • Manage calendars including scheduling and confirming meetings or phone calls with clients., • Help prepare documents for client meetings., • Create and maintain database records., • Scan documents and save emails to database., • Various other tasks to assist attorneys and paralegals as needed. Requirements: • Minimum 2-3 years administrative experience in a law firm/office environment., • College degree is preferred., • Strong verbal and written communication skills., • Proficient in MS Office Suite and Windows., • Word processing, organizational, time management, proofreading, attention to detail and filing skills are essential. Physical Requirements: • Frequent standing and walking, • Sitting for up to four hours at a time, • Bending and stooping as needed Schedule: • This role is 100% on-site, • Alternative workweek:, • Mon-Thurs 8 am - 5 pm (with a 30 min. lunch), • Fri 8 am - 12 pm Salary: $45,000 - $70,000 (dependent on experience) Benefits: • 5 medical plan options (3 offer an employer-funded HSA), • Dental and vision plans, • 401(k) plan with significant employer matching, • Great working environment, • Orange County Register 2024 Top Workplace, • OC Business Journal 2025 Best Place to Work, • 38-hour workweek including a ½ day on Friday Applicants should submit a resume, cover letter and will be asked to submit 3 professional references.

Job Description Yakult USA - the world's leading probiotic drink manufacturer in Fountain Valley, is looking for 1st shift Factory Shipping and Administration Supervisor! • Location: Fountain Valley, CA, • Direct Hire with Excellent Benefit Package: Medical / Dental / Vision / Life Insurance, 401K with matching, Paid Holiday & PTO, • Work Hours: 5 days/week, Monday – Saturday (Sunday and another day off during weekday), 1st shift: 7:00am – 4:00pm, • Salary: $72K/yr (Exempt) for 1st shift Requirements of the Factory Shipping and Administration Supervisor: • Must have a valid driver's license and a valid OSHA forklift certificate., • 3+ years of supervisory experience with strong and effective leadership skills, and the ability to successfully manage a staff of 15+ employees. Experience in training, handling people and resolving conflicts., • 5+ years of Shipping & Receiving experience in a Food or Beverage manufacturing environment., • Proficiency with Microsoft Office, • Must have working knowledge of WMS, ERP, and ADP, • ADP payroll experience highly preferred, • Excellent multi-tasking and time management skills., • Bilingual in Spanish a plus., • Ability to work independently with little supervision, and as part of a team as well., • Be available to work any hours assigned, 5 days or more per week, Monday- Saturday, including early mornings and late nights, • High school diploma or GED Responsibilities of the Factory Shipping and Administration Supervisor: Responsible for overseeing and managing the daily operations of the Shipping and Receiving departments. Key responsibilities include inventory management, employee performance evaluations, maintenance oversight for cold storage and forklifts, coordination with external vendors, receiving raw materials and packaging supplies, managing product shipments (including loading), monitoring employee attendance, implementing safety training, as well as reporting operational issues to the factory Production Manager. Additionally, this position supports the Administrator Supervisor function by performing critical administrative duties, including payroll calculation, time and attendance management, and payroll registers for all departments and employees within the factory. SHIPPING AND RECEIVING: • Supervise shipping assistants by providing work instructions, on-the-job training, safety guidance, while managing attendance schedules to maintain and improve all operations of the Shipping Department., • Conduct regular performance evaluations for Shipping Assistants, identify areas for improvement, and provide coaching and development support., • Collaborate promptly and in a timely manner with Managers and relevant departments on inbound processes for raw materials and packaging supplies, and the outbound process for finished goods to ensure the smooth execution of duties, including proper quality inspection and storage of goods, timely product shipment, and appropriate processing and retention of necessary documents and data., • Conduct regular inventory counts to ensure proper inventory management of raw materials, packaging supplies, and finished goods., • Plan and carry out daily inspections and periodic internal and vendor maintenance for all shipping-related equipment, including pallet wrapping machines, pallet jacks, product storage racks, pallet shuttles, refrigerators, and the warehouse, to ensure they perform to the required capacity., • Maintain high sanitary standards and promote labor safety across all shipping areas by adhering to company policies, standards, and guidelines such as SQF and OSHA, thereby ensuring constant readiness for third-party audits and regulatory inspections., • Perform other duties as assigned. ADMINISTRATION AND PAYROLL: • Assist the factory Administration Supervisor with related duties., • Verify time and attendance data (timesheets), including start/end times, breaks, and leave requests, for all employees across all factory departments, ensuring compliance with labor laws and company policies., • Compile and provide accurate time data required for payroll calculation into the payroll system for all employees across all factory departments., • Perform other duties as assigned. Company DescriptionFor over twenty years, TriCom Quest has been a leader in the employment consultant industry, providing staffing services for both employers and job seekers, at virtually every level - from entry to executive. Our service spans the United States, providing placements for a broad range of companies, including those headquartered in the Pacific Rim with satellite offices within the United States. Yet what makes us stand out from the employment "crowd" is our service. Whether you're hiring employees or in search of a job, TriCom Quest is committed to quality service, from the very first handshake to placement, and beyond.For over twenty years, TriCom Quest has been a leader in the employment consultant industry, providing staffing services for both employers and job seekers, at virtually every level - from entry to executive. Our service spans the United States, providing placements for a broad range of companies, including those headquartered in the Pacific Rim with satellite offices within the United States. Yet what makes us stand out from the employment "crowd" is our service. Whether you're hiring employees or in search of a job, TriCom Quest is committed to quality service, from the very first handshake to placement, and beyond.

Job Description Position Title: Office Administrator Reports to: Principal Partner Department: Administration Location: 19000 Macarthur Blvd. #450, Irvine, CA 92612; In-Office Classification: Part-time, NonExempt Summary / Job Objective: General Office Admin duties include supporting the general workflow of the other staff via regular duties below and as requested by Staff. Primary Job Duties: E-Filing o Scan paper docs into Scan folder o Place all original/paper documents processed daily in the folder assigned for the day o Save and Label docuements in our electronic filing and data transmission system o Download files from Agency Management System and save accordingly New Business Support o Order insurance exams o Order medical records o Send applications and requirements to insurance carriers o Process delivery requirements for advisors and agents o Mainain and update undewriting database per new case responses Misc o Ordering and Organzing Office Supplies o Scanning documents to other Staff as needed o Assist with Mail – Sorting, Postage, Picking Up Mail o Call Insruance Carriers, Agents, Advisors for basic information as needed o Miscellaneous database and excel work Lead, Client, and Mail Support includes sending out monthly letters to a varitey of groups o This process can include: · Retreiving data from existing databases · Downloading data from insurance carrier or vendor websites · Completing mail merges and printing letters · Stuffing envelopes and applying postage · Database management and administration Qualifications: · High school Diploma / GED required; advanced degree preferred · At least 1 year in office administrator position · Experience with Annuities, Life Insurance a plus · Proficient with Microsoft Office – Word, Excel, Power Point · Experience with Google Workspace preferred Core Competencies: · Strong customer service acumen · Strong communication skills; written, verbal, telephonix · Detail Oriented · Self-Motivated · Ablet to work successfully in both a team environment as well as independently Compensation & Benefits: Compensation (based on experience) • Hourly rate: $18.00 - $22.00/hour, • California Sick Time Company DescriptionHeadquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy. Through its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $10 billion of insurance assets and has $10 billion of assets under management and advisement as of Q4 2024. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,100 employees and 70 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business. For more information, please visit simplicitygroup.com.Headquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy.\r\n\r\nThrough its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $10 billion of insurance assets and has $10 billion of assets under management and advisement as of Q4 2024. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,100 employees and 70 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business.\r\n\r\nFor more information, please visit simplicitygroup.com.

Job Description PACE is seeking a dynamic, highly organized individual with strong administrative skills to support administrative needs specifically for our Environmental Water Division. The admin group works as a team, so at times, is not limited to this one division. This candidate should be able to multi-task and have ability to switch to new projects accordingly. This position requires performing a variety of tasks, including, but not limited to the following: • Assist with the compilation, preparation and submittal of project reports, memos, RFI responses and manuals. This includes editing text, printing text, coordinating plans to be plotted, coordinating the development of covers with graphics department, and assembling for submittal as required. This includes coordination with graphics department for report covers, spines, laminating, etc., • Assist with specifications for various projects which includes formatting, etc., • Assist with answering incoming phone calls to the PACE general phone line., • Assist with purchasing and shipping project related materials and equipment as necessary., • Assist with preparation of presentations and other marketing materials on an as-needed basis., • Assist Division Managers and senior level management with calendar coordination, scheduling of appointments, expense reports, travel arrangements and project tracking., • Keeping track of company credit card purchases to submit to accounting dept., • Maintain company client database (in a proprietary system)., • Assist in developing project timeline schedules and updating monthly reports., • Prepare business correspondence (proposals, change orders, purchase orders, specifications, meeting minutes, letters, memos, reports, tables, spreadsheets, etc.) as required., • Coordinate proper contract documentation in a timely manner., • Start-up of engineering proposals and job files. Manage correspondence files. Updates network correspondence files (computer file management)., • Assist with filing hard copy files of proposals and project files., • Prepare .pdfs of reports that have been submitted., • Prepare shipping packages., • Assist with updating monthly work calendar and the PACE weekly work schedule for office distribution., • Maintain client contact information in company contact database., • Utilize PACE’s standards for formatting business correspondence., • Attend meetings as requested and take notes, transcribes in a formalized format and distributes, as necessary., • Assist with maintaining registrations for engineers while following company policies regarding registration renewal., • Minimum five years administrative experience, preferably in an engineering environment., • Demonstrated excellent verbal and written communication skills., • Demonstrated proficiency in Microsoft Office suite including Excel, Word, Outlook, PowerPoint and Project., • Demonstrated proficiency using ProCore, Deltek, Ajera or like software., • Demonstrated ability to interface with all levels of employees, managers and officers., • Past history of maintaining high degree of confidentiality and exercise good judgment., • Previous experience utilizing creative problem-solving skills., • Demonstrated ability to prioritize and manage multiple tasks., • Demonstrated ability to work independently and as part of a team. Physical Demands While performing the duties of this job, the employee is regularly required to sit, use hands, handle or feel; and talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee may occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision; color vision is very helpful. Work Environment The noise level in the office work environment is moderate and typical of a professional office environment. Salary Compensation will be commensurate with experience and capabilities. PACE is an equal opportunity employer. At this time, PACE will not sponsor a new applicant for work authorization. Local candidates are preferred. No relocation package is offered. If interested, please respond to this posting by submitting your resume with salary requirement and references. NO SOLICITATIONS FROM RECRUITING COMPANIES. Company DescriptionPACE is a specialized civil engineering firm focusing on advanced water resource services with unique research and development capabilities through our internal laboratories and water related modeling. We offer a wide range of engineering services related to water, wastewater, stormwater management and water resource planning, and regulatory compliance to ensure projects are both economically viable and environmentally sustainable. Our engineering approach focuses on maximizing value by applying state-of-the art analytical tools and designing water infrastructure systems that include environmental, aesthetic, and recreation uses. PACE staff members include licensed professional engineers with PhDs, university instructors and policymakers in the water resource arena. We invite you to learn more about PACE by visiting our website: pacewater.com. Our Main headquarters is in Fountain Valley, CA. We also have a smaller office in Scottsdale, AZ. When you join our PACE family, you join a group of individuals with a shared passion for water, a desire to grow, and a determination to make a difference. We believe it is important to cultivate a team-oriented, purpose-driven, and encouragement-led culture to best achieve our goals and deliver quality work to our clients. We provide an environment that incorporates professional and personal team building and growth through various interactive programs intended to cultivate a comfortable, collaborative and advanced-thinking environment. We promote these values with programs and events such as company-sponsored luncheons with group activities, training events, project presentations, in-house massages, tournaments using our office putting course, sponsoring community support events, offsite gatherings, and more. We also welcome feedback to best understand our team's needs and concerns and continuously improve our company as a whole. With the following characteristics embedded in our culture, you will feel the difference in working for a company that cares: Collaborative Client-Focused Have Fun Thrive Additionally, we maintain an active office environment to promote collaboration and efficient delivery of projects, with a wide variety of office perks: -\tComplimentary breakfast and casual attire every Friday -\tComplimentary tea, coffee, breakfast bars, and snacks offered daily -\tHealth Incentive program -\tStand up desks -\tYoga ball chair -\tIn-house golf course -\tCafé style break room with big screen TV In addition to the competitive compensation, PTO, paid holiday, insurance and retirement (401k) benefits, PACE also offers: -\tBonus pay opportunities -\tPotential future shareholder opportunities -\tReimbursement for personal health and wellness programs (such as gym memberships) -\tReimbursement for out-of-pocket medical expenses (such as co-pays/deductibles, expenses not qualified for insurance coverage, etc.) -\tTuition, training and association due reimbursement -\tFlexible spending accounts based on pre-tax payroll contributions for dependent care, medical, dental and vision expenses -\tShort-term and Long-term disability insurance -\tLife and AD&D insurance -\tEmployee Assistance Program providing counseling for well-being, legal services, financial wellness and identity theft resources • These programs each have guidelines for eligibility and reimbursement limits. Details of these programs can be provided upon request.PACE is a specialized civil engineering firm focusing on advanced water resource services with unique research and development capabilities through our internal laboratories and water related modeling. We offer a wide range of engineering services related to water, wastewater, stormwater management and water resource planning, and regulatory compliance to ensure projects are both economically viable and environmentally sustainable. Our engineering approach focuses on maximizing value by applying state-of-the art analytical tools and designing water infrastructure systems that include environmental, aesthetic, and recreation uses. PACE staff members include licensed professional engineers with PhDs, university instructors and policymakers in the water resource arena. We invite you to learn more about PACE by visiting our website: pacewater.com. Our Main headquarters is in Fountain Valley, CA. We also have a smaller office in Scottsdale, AZ.\r\n\r\nWhen you join our PACE family, you join a group of individuals with a shared passion for water, a desire to grow, and a determination to make a difference. We believe it is important to cultivate a team-oriented, purpose-driven, and encouragement-led culture to best achieve our goals and deliver quality work to our clients.\r\n \r\nWe provide an environment that incorporates professional and personal team building and growth through various interactive programs intended to cultivate a comfortable, collaborative and advanced-thinking environment. We promote these values with programs and events such as company-sponsored luncheons with group activities, training events, project presentations, in-house massages, tournaments using our office putting course, sponsoring community support events, offsite gatherings, and more. We also welcome feedback to best understand our team's needs and concerns and continuously improve our company as a whole. With the following characteristics embedded in our culture, you will feel the difference in working for a company that cares:\r\n\r\nCollaborative\r\nClient-Focused\r\nHave Fun\r\nThrive\r\n\r\nAdditionally, we maintain an active office environment to promote collaboration and efficient delivery of projects, with a wide variety of office perks:\r\n\r\n•\tComplimentary breakfast and casual attire every Friday\r\n•\tComplimentary tea, coffee, breakfast bars, and snacks offered daily\r\n•\tHealth Incentive program\r\n•\tStand up desks\r\n•\tYoga ball chair\r\n•\tIn-house golf course\r\n•\tCafé style break room with big screen TV\r\n\r\nIn addition to the competitive compensation, PTO, paid holiday, insurance and retirement (401k) benefits, PACE also offers:\r\n\r\n•\tBonus pay opportunities\r\n•\tPotential future shareholder opportunities\r\n•\tReimbursement for personal health and wellness programs (such as gym memberships)\r\n•\tReimbursement for out-of-pocket medical expenses (such as co-pays/deductibles, expenses not qualified for insurance coverage, etc.)\r\n•\tTuition, training and association due reimbursement\r\n•\tFlexible spending accounts based on pre-tax payroll contributions for dependent care, medical, dental and vision expenses\r\n•\tShort-term and Long-term disability insurance\r\n•\tLife and AD&D insurance\r\n•\tEmployee Assistance Program providing counseling for well-being, legal services, financial wellness and identity theft resources\r\n\r\n* These programs each have guidelines for eligibility and reimbursement limits. Details of these programs can be provided upon request.