Executive Assistant
7 days ago
Denver
Job Description Applications will be accepted through 03/30/2026 or until the role is filled, whichever is later. To apply, fill out the employment application at carltonelectric.com. About Carlton Electric: Carlton Electric is a leading Denver-based commercial/industrial electrical contractor dedicated to delivering high-quality projects with a field-first mindset. We are in business to provide positive growth and energy to our people, our industry and our community and our core values guide everything do: Be Safe, Be a Good Person, Do the Right Thing, Strive for Excellence, and Whatever It Takes. We are seeking an Executive Assistant to manage scheduling, coordinate reservations, document and distribute meeting notes, oversee the front desk, and deliver comprehensive administrative and marketing support to the President & CEO and broader team as needed. The right fit for this position: The ideal Executive Assistant is a collaborative, highly organized professional who takes pride in providing strong administrative support. This role is heavily focused on day-to-day administrative coordination while supporting the President & CEO with high-level organizational and operational needs. The right candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and proactively manages competing priorities. They anticipate needs, communicate clearly, and follow through on tasks to completion. While the position supports the President & CEO, it is rooted in hands-on administrative work including scheduling, documentation, coordination, and communication. Responsibilities: • Provide high-level administrative support to the President & CEO, managing complex calendars and meetings while overseeing front desk operations and handling incoming mail and communications, • Serve as the primary liaison on behalf of the President & CEO with internal teams, clients, and external partners, • Prepare, edit, and proofread presentations, reports, correspondence, and other business documentation, • Create, organize, and maintain confidential data, reports, and materials, including developing and managing detailed spreadsheets, • Build and maintain strong working relationships across all levels of the organization, • Support leadership with special projects, research, and strategic initiatives, • Anticipate challenges, proactively communicate updates, and ensure deadlines and priorities remain on track, • Act as the primary point of contact for the Board of Directors; prepare and distribute meeting agendas, materials, and presentations; document meeting notes; track action items; and manage follow-ups to ensure timely completion, • Own and manage the company’s leadership meeting cadence, including executive meetings, strategic planning sessions, and company-wide leadership events, coordinate logistics, agendas, materials, and post-meeting communication, • Screen and manage calls, emails, and inquiries with professionalism, discretion, and loyalty to the executive role, representing the President & CEO as a trusted extension by exercising sound judgment, maintaining confidentiality, prioritizing communications, and escalating high-impact tor time-sensitive matters, • Always protect confidential executive and company information, acting with integrity, discretion, and loyalty to the role Required: • 2+ years of experience providing executive-level administrative support, • Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), • Demonstrated ability to handle confidential and sensitive information with professionalism and discretion, • Exceptional organizational, time-management, and prioritization skills in fast-paced environments, • Self-motivated with the ability to take initiative, demonstrate accountability, and hold others accountable to deadlines and commitments Physical Demands: • Ability to sit, stand, walk, and bend for prolonged periods., • Use hands and fingers to type, grip, write, maneuver, feel objects, tools, or controls., • Ability to lift, carry, push, and pull up to 50 pounds., • Sufficient vision, hearing, and communication skills (with or without correction) to perform essential job functions., • Ability to think clearly, make sound decisions, and manage stress effectively while meeting deadlines and objectives., • Location: In office - Denver, Colorado, • Status: Full-Time, Non-Exempt, Hourly, • Start Date: TBD, • Schedule: Monday–Friday, 7:00 AM – 4:00 PM, with occasional nights and weekends if needed to meet deadlines, • Pay Range: $30–$40/hour, depending on experience. * *This range represents a good-faith estimate at the time of posting. Carlton Electric reserves the right to adjust compensation based on factors such as experience, education, certifications, performance, and travel requirements., • Bonuses: This position is eligible for but not guaranteed a yearly performance bonus., • Insurance: Medical, dental, and vision coverage options available for employees and families., • Additional Benefits: Employee assistance program (EAP), short and long-term disability insurance, life, and voluntary life insurance., • Retirement: 401(k) with company match (traditional and Roth options)., • Paid Time Off: Generous PTO and paid holidays. Carlton Electric does not discriminate against any protected category when determining salary and compensation for an employee.
