Executive Assistant
4 days ago
Silver Spring
About the Role The Executive Assistant acts as an extension of the President & COO managing priorities, serving as a proxy in key meetings, creating structure around decision-making, and ensuring follow-through across a complex operational organization. This role requires judgment, independence, assertiveness, and comfort operating with vague direction. This is a fit for someone who is: • Highly organized and assertive, • Agile and not rattled by having to make quick pivots, • Able to manage up and take initiative, • Strong at interpreting data and identifying risks, • Comfortable joining or leading meetings on behalf of an executive, • Naturally proactive and anticipatory Key Responsibilities: Executive Proxy & Meeting Partnership • Attend meetings on behalf of the President & COO when needed, • Capture decisions, risks, action items, and follow-ups, • Ensure accountability across Directors and cross-functional teams, • Build and manage weekly agendas for Directors of Operations, • Prepare structured read-aheads, daily briefings, and priority summaries, • Track cross-functional initiatives, deadlines, and milestones, • Monitor key metrics and dashboards; flag trends or operational risks, • Own complex calendar and prioritization workflows, • Protect executive focus time and navigate competing internal demands, • Liaise between the President and senior leaders, • Maintain consistent communication tone and professionalism on the executive's behalf, • Limited travel (approximately every other month) for onsite operational sessions, • Support special assignments, meetings, expenses, and coordination tasks, • Occasional early morning/early evening availability when required Required Experience Must-Haves • 5-10+ years supporting senior executives (C-suite strongly preferred), • Proven experience acting as a proxy or representing an executive in meetings, • Experience supporting multiple senior leaders simultaneously, • Exposure to metrics, dashboards, or operational reporting, • Project management experience or strong project coordination background, • Demonstrated ability to operate with limited direction, • Experience in one or more of the following industries:, • Health & Human Services, • Medicaid / Public Health, • Financial Services/Financial Management Services, • Medical practices, • Nonprofit sector, • Experience interpreting operational data or KPIs, • Familiarity with travel management tools (Navan, Concur, etc.) Behavioral & Work Style Expectations We are seeking someone who: • Maintains composure and sound judgement in high pressure or time sensitive situations, • Demonstrates receptiveness to constructive feedback and incorporate it into ongoing performance, • Operates with a strong service orientation while exercising initiative and ownership of responsibilities, • Make timely, well-reasoned decisions when operating with incomplete or evolving information, • Effectively manages priorities and communication in support of a fast-paced executive environment, • Anticipates needs and takes appropriate action to maintain operational effectiveness, • Demonstrates adaptability and persistence in a dynamic work environment Work Model • Primarily in-office in Silver Spring, MD (required), • Standard schedule aligns with the executive (generally 8–5), with flexibility based on needs, • Occasional extended hours depending on travel, meetings, or key priorities, • Hybrid flexibility only when the executive is traveling
