Administrative Assistant
hace 8 días
Paterson
Job DescriptionAdministrative Assistant - On-Site Oakland Commercial Real Estate Development & Property Management Salary: Up to $70K** A well-established commercial real estate development and property management company with seven properties in Northern New Jersey is seeking a full-time Administrative Assistant to join their team. This role is 100% on-site in Franklin Lakes, NJ. We're looking for a highly organized, proactive, and dependable professional who thrives in a fast-paced office environment and enjoys supporting multiple stakeholders. About the Role Experience in commercial real estate or property management is a major plus. Key Responsibilities General Office Administration • Answer and direct phone calls, • Receive, open, and sort daily mail, • Prepare outgoing mail and packages (USPS, UPS, FedEx, messenger), • Order, organize, and track office supplies, • Maintain office equipment (phones, copier, computers, postage machine), • Coordinate with IT for technical support, • Ensure office common spaces-kitchen, bathrooms, work areas-are neat, tidy, and stocked, • Coordinate with cleaning and waste companiesAdministrative & Clerical Support, • Draft and prepare business correspondence (email, letters, FedEx communications, etc.), • Maintain accurate, timely filing systems (filing is crucial in this role), • Organize documents, handbooks, and recordsProperty Management Support, • Track and code invoices and proposals, • Address tenant inquiries (parking, deliveries, access needs, etc.), • Provide access for contractors and utility personnel, • Monitor common areas and utility rooms, • Manage keys, alarms, and security systems, • Maintain and update office and property management handbooks, • Update office calendar for maintenance, inspections, and tenant appointments, • Maintain utility meter schedule, • Request, track, and follow up on Certificates of Insurance for tenants and contractors, • Coordinate annual bids for snow removal and landscaping servicesQualifications, • Prior administrative experience required, • Experience in commercial real estate or property management strongly preferred, • Strong written communication skills-must be able to draft clear business correspondence, • Exceptional organization, accuracy, and follow-through, • Ability to support multiple leaders remotely and manage shifting priorities, • Professional, reliable, and comfortable interacting with tenants, contractors, and vendors, • Health insurance, dental insurance and life insurance are offered with this full-time direct hire role. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Pay Details: $60.00 to $70.00 per year Search managed by: Ellen Slovikowsky Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.