Human Resources Coordinator
hace 9 días
Mohegan Lake
Job DescriptionCompany Overview Shrub Oak International School () is a therapeutic day and residential school for autistic children, adolescents, and young adults with complex co-occurring conditions. Located in northern Westchester County, Shrub Oak offers unparalleled educational opportunities for autistic students in a family-centric, supportive environment. We offer a variety of programs to meet the needs of students across the spectrum, and our curriculum is based on the most advanced and successful evidence-based clinical and academic approaches in ASD education. Position Summary The Human Resources department is at the heart of Shrub Oak International School, providing internal customer service to all staff at all levels so they can focus on providing exceptional care to our students. We are innovative, caring, and fast moving. We work hand in hand with Finance, Department Managers and Talent Acquisition. We are in a period of growth and change so the opportunity to be a part of many projects and growth opportunities are strong for the right person. We promote from within, and the HR department will be growing in the next few years. Come grow with us! Essential Functions – Primary duties of the Position Compliance & Documentation Management • Oversee the compliance and documentation for new hires, ensuring all required paperwork, background screenings, and pre-employment testing are completed in collaboration with Talent Acquisition., • Take ownership of ongoing compliance tracking and administration for all staff, ensuring adherence to federal, state, and local regulations., • Maintain and audit HRIS systems to ensure accurate data management., • Training compliance tracking for yearly staff trainingEmployee Relations, • Provide open-door support to employees for requests and assist them on who can best answer any questions as applicable. Be the bridge between the staff and the company.Onboarding & Training, • Presenting and training on standard school policies during New Hire Onboarding. Must be comfortable presenting and managing small to large groups of new hires., • Assisting Talent Acquisition in preparation and presentation at Job Fairs, • Ownership of compliance on any credentials/licenses of new hires, • Manages HR annual required training tracking and department updates/liaison on needs. HR Administration & Strategy, • HRIS system maintenance and auditing, • Assist with HR Staff Reporting as needed, moving towards task ownership, • General administrative and filing duties, • Perform other duties and projects as assigned. This is designed to be a growth role.Additional Responsibilities, • Assist with various HR-related projects and other duties as assigned, providing support across the department., • Support OSHA compliance and tracking, ensuring the organization meets all safety regulations.Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. Required Knowledge, Skills, and Abilities Experience & Education: • BA in Human Resources, Psychology, Business Administration or related field is preferred. College degree in progress with relevant work experience in described tasks is required., • Minimum of 2 years administrative experience is required. Experience in an educational or residential setting similar to Shrub Oak or Directly in HR is preferred., • Demonstrated in-depth knowledge of federal, state, and local laws is preferred., • MS Office Suite (Word/Excel) is required, advanced skills including PowerPoint is preferred., • 2+ years of experience in customer service (internal or external) is required. Direct HR services experience is preferred., • Employee relations and/or staff management experience is preferred, • Worker’s Compensation administration experience is preferred, • FMLA, PFL, and LOA administration experience is preferred, • OSHA Compliance and tracking experience is preferredSkills & Abilities:, • Exceptional Communication Skills: Ability to engage effectively with staff, leadership, and external partners, both verbally and in writing., • Strong Interpersonal Skills: Capable of understanding and communicating with individuals at all levels, promoting open dialogue and effective relationships., • Organized and Detail-Oriented: Strong attention to detail with excellent follow-through on HR tasks, compliance, and documentation., • Strategic Thinking: Ability to align HR functions with the school’s mission while focusing on operational efficiency and business needs., • Employee Relations Expertise: Skilled in mediating conflicts, addressing complaints, and navigating sensitive issues with empathy and professionalism., • Confidentiality and Discretion: Ability to handle confidential information while maintaining privacy and regulatory compliance., • Project and Time Management: Effective at managing multiple HR projects and ensuring deadlines are met with quality results., • Collaboration and Teamwork: Ability to work collaboratively with school leadership, managers, and staff to meet organizational goals., • Training and Development: Ability to design, deliver, and manage employee training programs to support staff development and compliance., • Cultural Competency: Knowledge of the diverse needs of staff and students in an autism-focused school environment, fostering inclusivity., • Problem-Solving: Strong decision-making skills with the ability to consider the broader impact on employees and the organization., • Adaptability: Willingness to be trained in frameworks like Therapeutic Crisis Intervention for Schools (TCIS) and adapt to the school’s unique needs., • Technology Proficiency: Familiar with HRIS systems and advanced MS Office skills for managing personnel records and compliance tracking., • Insurance coverage: Health, vision, dental, life, and disability insurance, • Flexible spending account (FSA), • Paid time off (PTO), • 401k w/ company match, • Tuition/Professional development assistance, • Employee assistance program (EAP) Work Environment: We are a boarding school located on a 127-acre campus. The work environment will include both indoor and outdoor spaces, mostly inside the classroom or educational environment. May include work within the residential setting. The building has 6 floors accessible by staircases and elevators. Local travel required as necessary for recruiting or training. EEO Statement: Shrub Oak is an equal employment opportunity employer. Shrub Oak International School is an Equal Opportunity Employer. Reasonable accommodation will be made to enable individuals with disabilities to apply for a job or to perform the essentials functions of their job. Please advise us if you require a reasonable accommodation. Please note: SOIS maintains a smoke-free environment to ensure the health and safety of our students, employees, and community. Smoking or vaping of any kind is strictly prohibited indoors, outdoors, and during off-campus activities, with enforcement measures in place including smoke/vape detectors. Non-compliance will result in disciplinary action up to and including termination. Powered by JazzHR C8l2zPkzzE
