Office & Admin jobs in Valhalla, New York - Page 12Create job alerts

Job Description Direct Hire, Legal Secretary opportunity available for a reputable firm in Greenwich, CT. Our client is seeking a Trusts & Estates Legal Secretary to support one Trusts & Estates Partner and one Associate. This position will require fully onsite work, Monday through Friday, from 9am - 5pm. Responsibilities will include, but not be limited to: • Drafting and revising legal documents, • Creating, finalizing, sending out and processing client bills and payments, • Processing monthly and quarterly reimbursements/check requests for attorneys, • Answering telephone calls, routing calls, and taking detailed messages as needed, • Calendar management and meeting coordination (sending meeting invites, preparing meeting materials, arranging for catering, etc.), • Filing, preparing and e-filing probate court documents, • Various other types of administrative and clerical support such as faxing, photocopying, and preparing email and typed mail correspondence (including overnight mail correspondence via UPS, FedEx, and USPS), • Provide additional secretarial/reception coverage as needed, • 2+ years of prior experience working in the legal field, specifically with Trusts & Estates, • Excellent computer skills; MS Office(Word, Excel, Outlook, PowerPoint), Zoom and other software and virtual meeting systems, • Knowledge and experience working with various computer hardware such as multi-line telephones and voicemail systems, fax/copiers/printers, • Professional demeanor in person and via email/telephone, • Good attendance and punctuality

Job Description Brand new search in major Greenwich, Connecticut firm for an energetic and highly motivated Executive Assistant. You will support two very busy executives. This is a five day in office position. We love assisting with searches for this client as the morale is so high with kind, fun and driven employees. If you are smart, passionate about your work and have minimally 10 years related experience, this may be the perfect place for you! Generous bonus package with many perks. Base is $130 to 150K+ bonus eligible, depending on experience.

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our White Plains office. This position offers a hybrid schedule, with four in-office work days and 1 remote work day per week. The Position Wilson Elser's White Plains office is currently seeking a Legal Secretary to work with a leading Medical Malpractice and Long-Term Care defense team. Key Responsibilities • Prepare legal filings: format documents, pull exhibits, proofread and redact documents, • Prepare court filings, become familiar with court rules and filing procedures, • E-file court filings, • Open new matters, • Document management and organization, saving to network, indexing for file room, • Retrieve court decisions from Westlaw, • Prepare cover letters for attorney bills, • Input billing information into billing software, • Schedule conferences and depositions, maintain attorney calendars, • 2+ years Litigation experience, • Prior experience with litigation involving Medical Malpractice, • Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities, • Familiarity with New York State and Federal court procedures and rules, • Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys, • Open to taking on new responsibilities and challenging tasks, • Excellent organizational skills with the ability to integrate into a fast-paced environment, • Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel), • Strong written and verbal communication skills, • Benefits: Outstanding benefits package, including 401k match and generous PTO plan, • Career Growth: Ample opportunities for professional development and advancement

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our White Plains, NY Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's White Plains office is currently seeking a Legal Secretary to join a leading litigation team Key Responsibilities: • Prepare legal filings: format documents, pull exhibits, proofread and redact documents, • Prepare court filings, become familiar with court rules and filing procedures, • E-file court filings, • Open new matters, • Document management and organization, saving to network, indexing for file room, • Retrieve court decisions from Westlaw, • Prepare cover letters for attorney bills, • Input billing information into billing software, • Schedule conferences and depositions, maintain attorney calendars, • Must have 3+ years Litigation experience, • Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities, • Familiarity with New York and New Jersey State and Federal court procedures and rules, • Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys, • Open to taking on new responsibilities and challenging tasks, • Excellent organizational skills with the ability to integrate into a fast-paced environment, • Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel), • Strong written and verbal communication skills, • Benefits: Outstanding benefits package, including 401k match and generous PTO plan, • Career Growth: Ample opportunities for professional development and advancement

Job Description About the Firm Join a stable, highly respected boutique law practice in Rye Brook with over 35 years of success. We are a two-attorney firm specializing in a broad range of civil matters. We pride ourselves on our long-standing client relationships and a professional, focused office environment. The Role We are seeking a seasoned Legal Secretary to provide comprehensive administrative and litigation support. The ideal candidate is a proactive professional who thrives in a general civil practice and can manage the workflow of multiple practice areas simultaneously. Key Responsibilities • Document Production: Draft, format, and proofread legal documents, including pleadings, motions, discovery requests, and corporate contracts., • Litigation Support: Manage court filings (e-filing experience is a plus) and maintain litigation calendars/deadlines., • Financial Management: Oversee the firm’s time-tracking and billing process using Sage Timeslips., • File Management: Maintain organized physical and digital files for probate, real estate transactions, and matrimonial cases., • Client Relations: Serve as the professional "first point of contact" via telephone and in-person greetings. Practice Areas You Will Support • General Civil Litigation, • Probate & Estates, • Divorce & Family Law, • Landlord-Tenant Disputes, • Real Estate Transactions (Residential & Commercial), • Business Sales/Purchases & General Corporate Law Qualifications • Proven experience as a Legal Secretary or Legal Assistant in a civil litigation environment., • Technical Proficiency: Mastery of Microsoft Office Suite and experience with billing software (Specific experience with Timeslips is a significant advantage)., • Detail Oriented: Exceptional proofreading skills and a "measure twice, cut once" approach to document production., • Reliability: This is a full-time, in-person position requiring consistent attendance during standard business hours. Why Apply? • Stable, long-standing firm with a deep-rooted reputation., • Diverse workload—no two days are the same., • Convenient Rye Brook location with a professional, small-team atmosphere.

Job DescriptionSalary: $55,000 to $65,000 Legal Administrative Support Matrimonial Department Our legal team is committed to providing each client with quality counsel, innovative solutions, and personalized service. Founded in 2000, the firm offers the legal expertise of its 115+ attorneys, supported by a dedicated administrative staff whose professionalism and efficiency are key to our success. We are a vibrant, busy, and growing full-service law firm seeking to expand our talented administrative team by adding aLegal Administrative Support professional to assist our Matrimonial Department. Successful Candidate The ideal candidate is highly organized, detail oriented, and proactive, with excellent communication and multitasking skills. This role is best suited for someone who enjoys working in a fast-paced legal environment and collaborating closely with attorneys, clients, and colleagues. Responsibilities include: • Managing client intakes, including gathering initial information, setting up new matters, and coordinating with attorneys., • Preparing and sending engagement letters, tracking retainers, and maintaining billing records., • Assisting with client billing, collections, and payment tracking., • Maintaining case files, calendars, and departmental workflow to ensure deadlines are met., • Communicating professionally with clients, court staff, and internal departments., • Providing general administrative support to attorneys, including scheduling meetings and organizing case documentation. What You Will Need to Have: • Experience: 2-5 years, • Prior experience in a legal administrative, billing, or client services role (matrimonial or family law experience preferred)., • Strong organizational and time management skills with attention to detail., • Excellent written and verbal communication skills., • Ability to multitask and prioritize in a dynamic environment., • Proficiency in MS Office (Word, Excel, Outlook) and familiarity with legal billing systems or case management software. Salary Range: $55,000 to $65,000 (commensurate with experience) Benefits: Medical, Dental, 401(k), PTO, and Life Insurance This position is based out of White Plains, NY and offers an excellent opportunity to contribute to a highly regarded Matrimonial Department within a respected full-service law firm.

The Program Administrator (WCC) serves a mission-critical role within the office of Accessibility Services under the general supervision of the Director of Guidance. Fosters campus-wide communication with administrators, faculty, and staff to raise awareness and clarify the role of Accessibility Ser

Assistant Administrator) ONSITE Yonkers NY Pay rate 40-45/hr W2.

We are seeking a detail-oriented Maintenance Coordinator.This position plays a critical role in ensuring accurate and timely entry of maintenance, asset, and work order information into IBM Maximo, our computerized maintenance management system (CMMS).The ideal candidate will have strong administrat

Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private & public sector firms across the US.We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.Founded in March 1996, we have a presence in all 50 States.Tryfact

Rsm's Unique Approach Develops Critical Thinking And Has Built Excellence In Math Since 1997.Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns.

As the Office Administrator, youll manage the front office, support CPAs and partners, and keep essential workflows running during the busiest seasons of the year. The Office Administrator plays a key support role in the daily operations of this fast?paced accounting firm.

Automotive Warranty Administrator - Rome, NY. Leonard Bus Sales is currently looking for an experienced Warranty Administrator in our Rome facility.

Sales Support / Administrative Coordinator.Our well-established client in the Capital Region is seeking a.Sales Support / Administrative Coordinator.In this role, you will assist with mechanical equipment selection, layout, and pricing, as well as reading mechanical blueprints, performing take-offs,

Office Administrator Job Duties: Supports company operations by maintaining office systems and supervising staff.

A leading transportation services provider in Greenwich is seeking a Senior Administrator for Office Operations to enhance customer service and provide executive support.

We are seeking a Patient Care Administrator to join our team in Chappaqua, NY. Patient Care Administrator - Management.

Wilson Elser currently seeks an E-Billing Administrator to be responsible for key phases of the e-billing process, including, bill submission, follow-up on rejected items, and acceptance tracking.

Job Overview - Receptionist & Office Administrator (Temporary):. Atlantic Group is hiring a Receptionist & Office Administrator (Temporary) for our client in Greenwich, CT. Responsibilities as the Receptionist & Office Administrator:.

Job Title: Project Administrator Location(s): White Plains, NY Project Overview The project administrator will support Canal System infrastructure projects by performing f.

The administrator will be responsible for assisting in the preparation of proposals and the administration of contracts, as well as providing post-award support. Associate Contracts Administrator. Associate Contracts Administrator.

Property Management Administrator – Affordable Housing. A successful and growing owner, manager, and developer of affordable residential properties is seeking an ambitious Property Management Administrator to support the Property Manager with the day-to-day operations of three properties.

The Administrator on Duty supervises and provides consultation, guidance, and hands-on support to agency personnel. The Overnight Administrator on Duty responds to potential crisis situations with rapid assessment, intervention, and support enabling Direct Support Professionals to respond and resolv

Finance Administrator And External Affairs Representative. AC Transit is currently seeking a Finance Administrator and External Affairs Representative.

Want to be part of the Energy Industry? ECLARO is looking for a.ECLARO's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology.If you're up to the challenge, then take a chance at this rewarding opportunity!.The role in the Uti

Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US.We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.Founded in March 1996, we have a presence in all 50 States.Tryfacta

Administrator Job Duties: Answers the telephone and provides exceptional customer service to internal and external customers.

We are Looking for a Warranty Administrator to join our team!.

Responsibility for the evaluation of database software purchases Supervision of modifications to any existing database software to meet the needs of their employer Responsibility for maintaining the integrity and performance of company databases Must guarantee that data is stored securely and optima

Utility Vendor Account Manager.Posillico is Building for Generations.Posillico is a multi-disciplined and diversified construction company.Along with our Civil /foundation group, Posillico's business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Pa

The Warehouse Administrator is responsible for assisting the Warehouse Supervisor with managing the daily warehouse operations at the RM Warehouse.

This position works under the direct supervision and guidance of the Director of Communications and requires a highly organized, detail-oriented professional with exceptional project management abilities and strong administrative skills.Self-motivated, resourceful team players, able to .Willing to

Network Administrator Job Duties: Assist in network design and implementation.

The Junior Administrative Assistant supports the Executive Director of the Foundation and Executive Administrator. Supports the work of the Vice President, External Affairs/Executive Director WCC Foundation and Executive Administrator, and other staff as needed, including email correspondence, calen

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Our client, a reputable general contractor is seeking an experienced Project Manager - Construction - White Plains, NY to oversee and manage construction projects within the commercial construction industry in White Plains, NY.This role requires strong leadership skills, attention to detail, and the

The Project Manager will lead all phases of construction projects from pre‑construction through closeout.The ideal candidate has proven experience managing public works projects in New York State and a clear understanding of Wicks Law, including coordination of the required prime contractors.You w

The Project Manager - Construction - Scarsdale, NY will oversee all phases of construction projects, ensuring they are completed on time, within budget, and to the highest quality standards.This role in the Property industry requires strong organizational skills and a thorough understanding of const

Project Manager Affordable Housing Occupied Rehab.Our client is a well-established, medium-sized company operating within the building and construction industry in Yonkers.They focus on delivering high-quality construction projects while maintaining a commitment to excellence and innovation.Manage a