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Office & Admin jobs in Yaphank, New YorkCreate job alerts

  • Concierge-Bartender
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    Concierge-Bartender
    9 hours ago
    $18 hourly
    Part-time
    Yaphank

    General Job Description: Assist the Managers on duty with the daily operation of a 400 Unit Residential 55+ Community. Assist with all Social & Recreational activities on the days you are assigned to work only. Bartend both the inside and outside bars. Major Duties and Responsibilities: • Check-in and conduct policies for Clubhouse, Fitness Center and any other screening as necessary, • Help Homeowners with the POS system, questions, sign up & cost, • Answer Phones Serve legal age residents and guests' alcohol., • Serve {Soda/water/food to all residents and guests)., • Collect money for the drinks via the POS system., • Monitor liquor inventories, expiration dates., • Monitor Security Cameras, • Assist with all Social & Recreational Activities on days your assigned to work, • Assist or Forward Resident Questions to the appropriate management., • Assist with the cleaning and good order of the Clubhouse On a daily basis during the opening procedure, • Sanitize Clubhouse, Fitness Center and Bathrooms as needed., • Assist with making Event flyers & spreadsheets., • Pool check-in for Homeowners & Guest (May-Sept), • Assist with making sure all Homeowners and their Guest have an updated Universal Waiver and then update pool lists., • Set up interviews for possible new employees, • Train new employees for the Concierge position, • Maintain & update Pool/Guest list, • Other Duties and Responsibilities:, • Collect Money for Events and Activities via the POS System, • Empty all trash containers and throw-out into the outside dumpster., • Clean up any empty glasses and such from the bar, tables and facility., • Straighten all furniture in the Sports Lounge at closing., • Inform Manager of potential shortages of alcohol or food., • Assist with the setup/break down for social functions/activities., • Print POS cards and establish New Accounts for residents., • Assist with calling companies for estimates on community needs and menu prices for events., • All other duties assigned. Qualifications for the Job: Education: • High School Diploma or equivalent, • At least 3 years of work experience preferred and be able to provide good references, • Must be able to multi task., • Must have excellent interpersonal skills to be able to effectively communicate with residents and staff., • Maintain a neat, professional appearance., • Must be available to work weekends of needed.

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  • Medical Office Manager
    Medical Office Manager
    1 month ago
    Full-time
    Patchogue

    We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities • Schedule meetings and appointments, • Update and maintain office policies as necessary, • Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards, • Counseling any employees struggling in their roles, • Interviewing and training new office employees and organizing their employment paperwork, • Organization and the ability to multitask to complete a wide variety of tasks, • Strong interpersonal skills to interact positively with all employees, • Leadership ability to manage challenges and oversee employees, • Proven experience as an Office manager, Front office manager or Administrative assistant, • Knowledge of office administrator responsibilities, systems and procedures, • Hands on experience with office machines (e.g. fax machines and printers), • Excellent time management skills and ability to multi-task and prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational and planning skills in a fast-paced environment, • A creative mind with an ability to suggest improvements, • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

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