Administrative Assistant
5 days ago
Morristown
About the Company Our client is a leading global biopharmaceutical company dedicated to developing and delivering innovative therapies that improve patient lives. With a collaborative, fast-paced environment, they focus on scientific excellence and operational efficiency to make a meaningful impact worldwide. About the Role We are seeking a detail-oriented and proactive Administrative Assistant to provide high-level administrative support to senior leaders, including the VP, Head of Program Management, and other R&D teams. This position requires exceptional organizational skills, the ability to manage multiple priorities, and a high degree of discretion. The role is a contract position with potential to convert in 2026. Key Responsibilities • Manage complex calendars and coordinate schedules using Outlook., • Organize meetings with internal and external stakeholders, including arranging logistics, equipment, and catering as needed., • Provide administrative support for remote senior leaders, including those based in Europe., • Arrange domestic and international travel, ensuring compliance with company policies., • Prepare and process expense reports., • Handle confidential and proprietary information with discretion., • Assist with vendor management, procurement processes, and contract requests., • Create and edit documents, presentations, and departmental communications., • Maintain organized departmental files and records., • Serve as a backup to other administrative assistants, including European colleagues., • Support additional projects and tasks as assigned. Qualifications • 5+ years of administrative experience; experience supporting senior leaders preferred., • Strong proficiency with Outlook, Microsoft Office Suite, and virtual meeting platforms., • Experience coordinating travel and meetings, including international arrangements., • Proven ability to handle sensitive information with professionalism., • Excellent communication, organizational, and multitasking skills., • Ability to work independently in a fast-paced environment.
