Office & Admin jobs in Lake Oswego, Oregon - Page 9Create job alerts

Job DescriptionDescription: We’re looking for a friendly, organized, and detail-oriented HR/Administrative Assistant to join our team in Tualatin, Oregon. In this dynamic role, you’ll be the first point of contact for visitors and employees, support HR functions, and help coordinate company events and day-to-day operations. This is an excellent part-time opportunity for someone who thrives in a fast-paced environment and enjoys fostering a positive, connected workplace culture. This position is on-site at our Tualatin, Oregon headquarters and is not eligible for a hybrid or working from home schedule. Further, Ascentec does not provide Visa sponsorship and will not accept transfer of Visa sponsorship. Requirements: Key Responsibilities: · Greet and assist visitors, creating a welcoming and professional first impression. · Respond to routine HR-related inquiries from applicants and employees; escalate complex issues to appropriate HR staff. · Maintain confidentiality and accuracy of employee records and HR documentation in compliance with company policies and legal standards. · Collaborate with the Tualatin HR team to plan and coordinate events, meetings, and employee engagement activities. · Manage incoming calls, mail, and office supply inventory. · Support the Tualatin Plant Manager with administrative tasks, short-term projects, and occasional errands. · Assist with recruiting and New Employee Onboarding (NEO) as needed. · Work with purchasing to procure office supplies and ensure proper stock with necessary supplies. · Ensure effective communication within the office, including dissemination of important information and updates as directed by senior leadership. · Schedule interviews and meetings, ensuring all logistics are handled efficiently. Qualifications and Essential skills required: Education: · High school diploma or equivalent required. Experience: · At least 3 years of progressively responsible experience in a professional office or business environment required, demonstrating growth in administrative and organizational responsibilities. · Experience in a fast-paced, dynamic work environment · Excellent problem-solving and critical thinking skills and a high level of discretion with confidential information. · Positive attitude and a proactive approach to work · Proven ability to manage and prioritize multiple tasks · Excellent customer service and written and verbal communication skills · Proficiency in Microsoft Office · Strong attention to detail and accuracy in work · Ability to work independently and as part of a team · Maintains consistent punctuality and reliable attendance to support smooth daily operations, upholds professional standards, and ensures timely execution of HR and administrative responsibilities. Additional Requirements: · Valid driver’s license and access to reliable transportation. Physical Requirements: · Frequent sitting, handling, and reaching; occasional walking, standing, bending, and lifting up to 50 lbs. · Ability to navigate stairs and move throughout office areas. Work Environment: · This role is primarily office-based working on a computer, with occasional responsibilities that include running errands or supporting company events. · You may occasionally need to enter the machine shop, where conditions can be dusty and noisy. Footwear that covers the whole foot and safety glasses are required in these areas. · Walking on concrete floors in the machine shop may be necessary during these visits. · The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be provided to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. The employer retains the right to change or assign other duties to this position. Compensation/Benefits: · $20 to $25 per hour DOE · Paid time off · 401(k) with employer match · A collaborative and supportive team environment Pre-employment Requirements: Applicants must pass a drug screen and criminal background check prior to employment. ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Job Description We're looking for a friendly and dedicated Hotel Night Auditor to join the team at Sojourn Suites! Our hotel is on the brink of an exciting transformation. While it might be a bit dated right now, we're kicking off a major renovation over the next year, and we'll soon emerge as a brand-new Hyatt branded hotel. We are also 5 weeks away from opening a new full service restaurant and lounge named JawFish. We need someone enthusiastic to grow with us through this incredible journey, helping us provide excellent guest experiences during the transition and contributing to our future success as a Hyatt property. We also have overnight security so you will not be alone! Shift: 10:45p - 7:15a - Saturday - Tuesday. Days Off: Wednesday, Thursday, Friday. The Night Auditor plays a critical role in ensuring our guests are taken care of while working through hotel and accounting processes and tasks. Compensation & Benefits: • 401K, • Vision, • Dental, • Medical, • Employer Paid Life Insurance, • Room Discounts, • PTO, • Holidays, • Flexible Scheduling, • Referral Bonus Opportunities Responsibilities: • Perform all front desk functions during the night shift, including checking in and out guests, answering phone calls, and responding to guest inquiries and requests, • Balance and reconcile all hotel and restaurant accounts, including cash, credit card, and direct bill accounts, ensuring accuracy and completeness, • Prepare and distribute daily reports, including occupancy, revenue, and audit reports, • Complete all tasks related to guest billing, including posting charges, collecting payments, and ensuring the accuracy of guest bills, • Ensure the safety and security of the hotel and its guests by monitoring and controlling access to the building and responding to any emergencies that may arise, • Provide exceptional customer service to all guests, resolving any issues or concerns that may arise during the night shift, • Coordinate with the housekeeping and maintenance departments to ensure all guest requests and needs are met during the night shift, • Assist with any other duties as assigned by the General Manager or Assistant General Manager Requirements: • High school diploma or equivalent; hospitality training preferred, • Previous experience in a hotel front desk or night audit role is strongly preferred, • Previous experience in a graveyard shift preferred., • Excellent mathematical and analytical skills, with the ability to accurately reconcile accounts and handle cash transactions, • Strong attention to detail and organizational skills, • Excellent communication and customer service skills, • Ability to work independently and as a part of a team, • Must be able to work flexible night shifts, including weekends and holidays, • Basic computer skills, including proficiency in Microsoft Office and hotel management software

Job Description Mary's Woods is looking for a Concierge with exceptional communication and customer service skills to support our Resident Services department. As the first person to greet individuals into our community, a friendly and welcoming presence is essential. The Concierge blends administrative responsibilities, customer interaction, and community engagement to ensure residents feel valued, safe, and connected. You must be able to relate positively and favorably to staff, residents, and families, and enjoy working on a team. Mary's Woods is a non-profit senior living community founded in 2001. We offer independent living, assisted living, memory care and residential care in a park-like setting on 40 acres in Lake Oswego. We pride ourselves on our rich heritage, spirit of caring and welcoming culture. We are seeking passionate team members to join us in fulfilling our mission and values. Below are some of the core responsibilities, experience, and skills needed to be successful: • Efficiently manages multiple phone lines and transfers calls to the appropriate person., • Ensures all guests are properly acknowledged and greeted professionally, speaking clearly with a smile., • Accepts, logs, and monitors prescription packages delivered by local pharmacies, and initial the log sheet when medications are distributed to residents., • Sorts and distributes mail and packages as needed for residents and departments., • Responsible for keeping the desk and entry area clean, disinfected when needed, and organized at all times., • Receives transportation and event requests and routes them to appropriate departments., • Places work orders when needed for residents, family, or staff when requested., • Multitasks efficiently to complete special projects and tasks assigned by the Manager while prioritizing phone calls and assisting walk-up visitors., • Must be willing and eager to learn new technology and help move processes to digital format., • Is willing to learn the navigational techniques required by Mary’s Woods’ resident portal and be able to assist residents in tasks using a variety of digital resources., • Books guest suite reservations and provide confirmations., • Education or experience equivalent to the completion of a high school diploma or GED., • Minimum three (3) years of experience in a customer service and/or hospitality in a Concierge role., • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)., • Free Employee TriMet Pass, • Medical, Dental, Vision, Life, Disability and Flexible Spending Account first of the month after hire (working 30+ hours per week), • Employee Assistance Program, • 403b with match, • Paid Time Off & Holidays, • Tuition Assistance Program, • Access to Fitness Center & Pool Saturday & Sunday from 9:00 am - 5:30 pm Working at Mary's Woods in any capacity means you're supporting an organization with a mission rooted in the core values of respect, compassion, excellence, stewardship and justice. We are committed to hospitality in every sense of the word -- priding ourselves on providing exceptional care to residents, opportunities for our employees and neighborliness to our surrounding community. You’re encouraged to apply today if these principles resonate with you! If you experience any challenges with the application process, please contact Mary’s Woods HR Department at