Office & Admin jobs in Clifton Heights, Pennsylvania - Page 12Create job alerts

Job Description Weekends & Holidays are a MUST Prior HOTEL experience is a Plus Selected candidate must be customer conscience, outgoing, reliable, positive attitude & dependable. Customer Service is so important. We are in the top 5 on TripAdvisor and we must stay in the top 5! Shift hours - 11pm-7am Job Summary Supervises front desk operations during the 11pm - 7am shift. Will prepare daily report for the General Manager. Also will assist or perform general front desk duties. Work Performed 1. Lock down hotel., 2. Check reservation system for lost messages or reservations., 3. Review all correction, phone, paid out, and laundry vouchers for correct posting., 4. Post room charges., 5. Post credit card charges., 6. Balance register readings with total charges for the day., 7. Run all management reports., 8. Assemble reports and file audit., 9. Perform the function of a Guest Service Representative/Agent; a. Greets the guest in a friendly and professional manner. b. Performs check-in and check-out of guests. c. Serves as an information agent for hotel guests and handles their needs or directs information to satisfy guests’ needs. d. Posts payments, charges and credits. e. Confirms, Changes, Cancels and makes reservations. f. Deal efficiently with customer complaints. g. Will be dressed in proper uniform. h. Ensure good public relations. i. Receives monies in payment for hotel services and posts the information. j. Check the credit of guests. k. Any other task assigned by General Manger l. The physical appearance of the front desk, lobby & public areas are maintained and presented in a safe, secure, clean and attractive manner and are organized in a manner which allows for efficient operation. m. Ensure that all policies, procedures, federal, state and local ordinances with regards to personnel, security, cash handling, guest relations and safety are complied with. 10. Prepare groups and transient arrivals that day by blocking rooms and special requests. Qualifications 2. Clerical skills with some background in use of computers would be preferable., 3. Interpret a variety of instructions furnished in written, oral and diagrammatic form., 4. May, on occasion, lift up to 50 pounds., 5. Must be able to reach, handle and feel., 6. Talking: must be able to express and exchange ideas by means of the spoken word., 7. Hearing: Must be able to perceive the nature of sounds by the ear., 8. Seeing: Must have clarity of vision at 20 feet or more, must possess three-dimensional vision, and be able to identify and distinguish colors., 9. Works inside in a controlled climate., 10. Must be able to make arithmetic calculations involving fractions, decimals and percentages.

Job Description PAFA is looking for a sharp, proactive, and highly organized Administrative Coordinator to join our team. This pivotal role supports both the President & CEO and our Development department - perfect for someone who thrives in a fast-paced environment, is detail-driven, and enjoys balancing administrative excellence with mission-focused fundraising support. ABOUT PAFA Founded in 1805, the Pennsylvania Academy of the Fine Arts (PAFA) is America's first school and museum of fine arts. Located in the center city of Philadelphia, PAFA is intimate in scale with a strong sense of community. PAFA offers several non-degree and certificates in studio art and art appreciation programs. PAFA's museum has an outstanding collection of American art, and the museum actively collects and exhibits contemporary art, including work in new media. Additionally, PAFA is home to the Brodsky Center, a print and papermaking center focused on the creation of innovative editions by contemporary artists. PAFA is an Equal Opportunity Employer committed to an environment that welcomes and encourages recruiting and retaining qualified candidates from diverse groups. PAFA provides equal opportunity to applicants without regard to race, color, religion, gender identity/expression, sexual orientation, national or ethnic origin, age, disability, or status as a veteran. POSITION: Administrative Coordinator The Administrative Coordinator is responsible for providing comprehensive support to the President & CEO, serving as a liaison to the Board of Trustees, Senior Staff, and other high-level stakeholders. Reporting directly to the President & CEO, the Administrative Coordinator provides executive support in a one-on-one working relationship and partners with the Development team to carry out a variety of essential duties. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. With responsibilities in both executive administration and development operations, the Coordinator must have the ability to work independently on tasks and projects, from conception to completion, and thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion. Within development operations, essential duties and responsibilities include membership and development gift entry, fulfillment and reporting, assistance with fundraising appeals as well as cultivation and stewardship activities. ESSENTIAL DUTIES AND RESPONSIBILITES The Administrative Coordinator will provide support to the President and CEO, and have responsibilities within development operations and administration. Specific duties include: President's Office • Provide sophisticated calendar management for the President & CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements., • Complete a broad variety of administrative tasks that facilitate the President & CEO's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports., • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the President & CEO, including those of a highly confidential or critical nature. Researches and prioritizes before determining the appropriate course of action, referral, or response, exercising judgement to reflect President & CEO's style and organization policy., • Communicates directly, and on behalf of the President, and responds to emails/texts/phone calls outside normal business hours, as needed., • Act as a liaison and provide support to the Board of Trustees. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board officers. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters., • Work closely with the President & CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Serve as a monitor creating a win-win situations for direct access to the President's time and office. Conserve the President's time by reading, researching, collecting and analyzing information as needed, in advance., • Coordinate all senior staff team meetings and retreats and assist with other meetings and events as needed., • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the President and team, demonstrating leadership to maintain credibility, trust, and support with the senior staff. Complete projects by assigning work to appropriate staff, including the senior staff, on behalf of the President & CEO., • Work with the senior staff to coordinate the President & CEO's outreach activities. Follow up on contacts made by the President & CEO to cultivate ongoing relationships., • Maintain discretion and confidentiality in relationships with all Board members. Comply with administrative rules set in bylaws regarding the Board and Board committee matters., • Process all gifts and maintain accurate constituent records, • Prepare gift acknowledgments, membership cards, renewal notices, pledge reminders, and other correspondence in a timely manner, • Act as the main contact for development and member inquiries, responsible for member services fulfillment, • Coordinate regular activities of the membership program, including standard list pulls, email template development, and event webpage updates, • Create and execute project plans for in-house membership events, such as tours and lectures, • Assist with solicitation activities, such as fall gala auction organization, Women's Committee dues organization, and other basic appeals., • Assist with cultivation and stewardship events and activities, including event registration, • Provide general administrative support to the Senior Director of Development, including scheduling, communications, and meeting support, • Prepare meeting minutes and materials for Development Committee, • Serve as a department liaison with the Finance Department, including tracking expense and revenue budgets as well as pledges receivable, and submitting departmental purchase orders, • Assist with solicitation materials, presentations, and proposals as needed, • Assist with prospect research and other projects as assigned, • Attend PAFA special events and other duties as assigned QUALIFICATIONS • Bachelor's Degree, • Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization or development operation., • Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail., • Proven ability to build relationships with stakeholders, including staff, board members, external partners, and donors., • Experience and interest in internal and external communications and fundraising., • Demonstrated ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response, • Team player, but also has the ability to think and work independently, • Pleasant phone manner, with prompt and courteous customer service skills, • Expert proficiency with Microsoft Office and Google Email and Calendaring; ability to design and edit graphic presentations and materials., • Prior experience working with constituent data management systems; Raiser's Edge NXT and NetCommunity preferred APPLICATION REQUIREMENTS The Pennsylvania Academy of the Fine Arts accepts digital applications only. A complete application should include the following: • Resume, • LastName_FirstName_Resume, • LastName_FirstName_CoverLetter *Due to the amount of potential applicants, we do not respond to voice calls or messages about the status of your application. Based on the criteria for the position, the most qualified candidates will be contacted directly. Thank you for your interest in PAFA.

Job Description Position Summary: This is administrative staff work performing a variety of assignments of a non-confidential nature for a division manager or higher. Duties and Responsibilities: An employee in this class serves in a liaison capacity between the Associate Director and other staff and officials and provides a variety of administrative support services to the Associate Director. The work includes composing a wide variety of correspondence and reports, including reports required by the Office of Child Development and Early Learning, the state monitoring agency; developing internal operational procedures including document and file management systems; and supporting communication with contracted agencies for their compliance with financial documentation and contractual requirements. The Administrative Assistant will enter missing start dates daily into the PELICAN database; utilize data reports in PEIDS, PELICAN, COGNOS and Qlik; upload and organize documents in BOX; collect new provider qualification documents; updating the Master Referral List Calendar every six months; print, mal or fax documents including referral source letters and three-month waiver letters; send email notifications with attachments of referral fax notices to the Service Coordination Entities; send mass distribution communication via email and keep email lists current according to Program Analyst and agency changes; and other assignments as required. Assist and provide administrative support in preparing agenda, agreements, memoranda, correspondence, reports, forms and other documents. Drafts, take notes, proofreads and checks typed and other materials for accuracy, completeness and compliance with DBHIDS standards, policies and procedures; ensure materials, reports and documents for signature are accurate and complete. Coordinate, arrange, schedule and confirm meetings; arrange for meeting room setup; prepare and distribute meeting minutes as directed. The Administrative Assistant will manage zoom & remote meetings, attend ITEI meetings and provide meeting minutes as directed. Perform research for the assigned administrator; develop and recommend work standards and procedures and maintain discretion & confidentiality as required. Skills Required: Knowledge of Policies and practices in such areas as operations, organization, staffing, and procurement as required by departmental assignment. Knowledge of organization and operations of City departments. Report writing- business English and spelling. Business arithmetic- research methods and data analysis. sources of information, methods, and techniques used in administrative research. Super user of interactive computer terminal entry and retrieval procedures- the uses and capacities of word processing and spreadsheet software programs such as Microsoft Word, Excel and specific apps like Qlik and Electronic Heath Record. Education and Experience: EDUCATION: Education equivalent to completion of a bachelor or associate degree. AND SPECIFIC EXPERIENCE Five years of advanced level clerical or administrative experience OR Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above. NOTE: An associate degree in Business Administration or related field may be substituted for two years of experience. Equal Opportunity Employment: PMHCC, Inc. is committed to equal opportunity. It is our policy to support equal employment for all employees and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability, behavioral health status, military status or any other characteristic protected by law. Americans with Disabilities Act: Employees as well as applicants who are currently, or become disabled, must be able to perform the functions of the job with either reasonable accommodation or unaided. PMHCC, Inc. will examine reasonable accommodations on a case by case basis in accordance with the law

Job Description • Greet visitors and direct them to the appropriate departments or individuals, • Answer telephones and respond to inquiries via telephone or email, • Schedule meetings, set up conference calls and take messages, • Perform administrative tasks, including filing and photocopying, • Write emails, memos and letters, • Implement and/or develop office procedures and record systems, • Manage database entry and client files, • Order and maintain supplies, • Document financial information, • Organize and distribute messages, • Assist the Manager with daily operations and tasks, • Prepare and mail outgoing correspondence, • Maintain confidential department files/records, • Assist the Patient Care Coordination Department with daily operations, • Assist the Human Resource Department with daily operations

Job DescriptionBenefits: • License reimbursement, • Bonus based on performance, • Competitive salary, • Opportunity for advancement, • Paid time off ROLE DESCRIPTION: Ed Quintus - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our clients. We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member. Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. Responsibilities: • Greet clients warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in sales conversations with prospective and existing clients, identifying opportunities to offer insurance solutions., • Provide excellent customer service and follow up on client needs., • Previous experience in a receptionist or customer service role., • Excellent communication and interpersonal skills., • Strong organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job DescriptionBenefits: • Bonus based on performance, • Competitive salary, • Opportunity for advancement, • Paid time off Position Overview: This is a great opportunity for someone who enjoys working in a professional, fast-paced setting and is interested in growing their career in the insurance industry. While this position does not require a license, there is potential for advancement to a licensed sales or service role with training and support provided. Key Responsibilities: • Greet clients and visitors in a professional and welcoming manner, • Answer and route phone calls promptly and accurately, • Assist with basic administrative tasks (filing, scanning, data entry, etc.), • Manage incoming and outgoing mail, • Support agency staff with customer follow-up and appointment scheduling, • Maintain a clean and organized reception area What Were Looking For: • Strong communication and customer service skills, • Detail-oriented and organized, • Positive attitude and willingness to learn, • Comfortable with basic computer programs (Microsoft Office, email, etc.), • High school diploma or equivalent required Bonus: • Interest in developing a career in insurance, • Bilingual skills are a plus Why Join Us? • Friendly and supportive team environment, • Career development opportunities, including potential to become a licensed agent, • Training and mentorship provided, • Regular business hours (MondayFriday) If you're ready to start a rewarding career with room to grow, wed love to hear from you! To Apply: Please submit your resume and a brief cover letter telling us why youre a great fit for the role.

Job Description Job Title: Reception and Administrative Support Specialist Job Status: Permanent/Part Time Contact: Jeanne Mulvanerty, Principal E-Mail: Job Description: About Us St. Katharine of Siena School is a vibrant, faith-filled Catholic elementary school in the heart of Wayne, PA. We are more than just a school — we are a community rooted in love, joy, and faith. For over 90 years, we have partnered with families to provide an exceptional, Catholic education that fosters academic excellence and spiritual growth. Our students are known, loved, and challenged in a nurturing environment where faith and learning come alive every day. Our Mission Guided by the teachings of Jesus Christ, St. Katharine of Siena School is a vital part of the parish community, educating students in kindergarten through eighth grade. We are committed to spiritual formation and academic excellence through an engaging and nurturing learning environment that develops the whole child. Rooted in our Catholic faith and the values of compassion, service, and respect for all God’s people, we strive to form students who live joyfully and love generously. Position Summary We are seeking an enthusiastic and dedicated Part-Time Reception and Administrative Support Specialist to join our joyful team. The ideal candidate will contribute to a warm and friendly atmosphere where students, families and visitors feel welcome. Key Responsibilities Reception and Visitor Management ● Greet and assist all visitors with warmth and professionalism. ● Answer, screen, and direct incoming phone calls with courtesy and efficiency. ● Manage general email inquiries and distribute messages appropriately. ● Maintain an accurate and up-to-date visitor log. ● Ensure the reception area remains tidy, welcoming, and well-stocked. ● Coordinate the dismissal of students at the end of the day. Administrative Support ● Provide general office support including physical and digital filing, scanning, photocopying, and ordering office supplies. ● Schedule appointments and coordinate calendars for the Principal and teaching staff. ● Enter and update student records, tracking attendance, absences, and tardiness. ● Assist in the planning, coordination, and execution of school events. ● Manage expense reporting. Other Responsibilities ● Serve as a backup to our nurse, providing basic first aid care and comfort to students with minor illnesses or injuries. ● Facilitate school-wide communication by relaying important messages and updates. ● Order and manage school-wide stationery and office supply inventories. Qualifications: ● Enthusiastic and joyful personality with a passion for working with children. ● Strong interpersonal and communication skills. ● Excellent organizational skills and attention to detail. ● Ability to multitask, prioritize, and manage time effectively. ● Proficient in Google Suite and Microsoft Office Suite (Word, Excel, Outlook) and general office equipment. ● Ability to maintain confidentiality and handle sensitive information with discretion. ● Previous administrative experience in a school setting is a plus! How to Apply Please submit your resume, a cover letter detailing your teaching philosophy and experience, and three professional references to Jeanne Mulvanerty at . If the position is offered, the candidate will be required to complete the “Protecting God’s Children” training through the Archdiocese of Philadelphia. Additional information regarding this training can be found here.

Job DescriptionBenefits: • Hiring bonus, • 401(k), • Bonus based on performance, • Competitive salary, • Health insurance, • Opportunity for advancement, • Paid time off Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems., • Property/Casualty and Life/Health licenses (must be able to obtain), • Bilingual Spanish preferred

Job Description MVP Recovery is the most comprehensive recovery program in the region and we are currently hiring for our Chester County sites. The MVP Recovery program offers a dynamic patient-centered approach to SUD treatment. Our staff members are positive, passionate, and dedicated to assisting our clients on their recovery journey. Appropriate candidates understand the importance of being a team player and cultivating a positive and supportive working environment. MVP Recovery does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. Role and Responsibility • Provide administrative support functions., • Prepare, distribute, and file reports, letters, spreadsheets, and presentations., • Gather, compose, track, tabulate, and organize information that may be critical or sensitive., • Manage calendars, meetings, appointments, and events., • Perform new client's orientations., • Develop and implement organized filing systems., • Manages UDS tracking and systems., • Completes intake/referral calls to organization., • Orders Supplies as needed., • Perform all other office tasks. Qualifications and Education Requirements • High school diploma or equivalent., • 1-2 years related experience., • Experience working with Insurances and Verifying insurances. Preferred Skills • Communication and interpersonal skills., • Ability to work with all levels of an organization., • Ability to work as a member of a team., • Proficient with word processing databases, spreadsheets, and presentation applications., • Must apply judgment in daily tasks., • Ability to work well under time constraints and maintain a high level of confidentiality., • Experience in a changing, fast-paced, professional environment., • Excellent organization and planning skills., • Assertive Communication Skills COVID-19 Precaution(s): • 37-40

Job DescriptionBenefits: • 401(k), • Flexible schedule, • PA, Philadelphia, • Part-time, and full-time (30-40 hours per week), • Three candidates neededShifts Available: Morning & Evening About us: Emprime Solutions LLC is a provider of concierge services, specializing in luxury residential apartments across New Jersey. We pride ourselves on delivering exceptional service and creating memorable experiences for our clients and residents. As we continue to expand, we remain committed to upholding our stellar reputation for professionalism and quality. Our dedicated employees are the cornerstone of our success, and we deeply value their hard work and commitment, as they are the face of our company. We are seeking multiple enthusiastic and flexible Front Desk Concierges to join our team! As a concierge, you will be the first point of contact for our guests, providing exceptional customer service while maintaining a welcoming environment. We are seeking individuals who are well groomed, punctual, possess a positive attitude, and excel in communication, ensuring a welcoming and professional experience for all. Experience is needed. Key Responsibilities: • Greet guests and visitors in a friendly, professional manner., • Provide information about the facility and services., • Answer phone calls and respond to inquiries., • Assist with guest check-ins and check-outs., • Maintain the security of the premises by monitoring access points., • Perform administrative tasks as needed, including managing reservations and scheduling appointments., • Ensure cleanliness and organization of the front desk area., • Assist with food and packages delivery., • Communicate with management effectively., • Handle guest requests, complaints, or concerns promptly and effectively. Qualifications: • Prior experience in customer service, hospitality, or a front desk role is preferred., • Excellent communication and interpersonal skills., • Ability to work flexible hours., • Must be detail-oriented, organized, and able to multitask., • Friendly, approachable, and professional demeanor., • Strong problem-solving abilities and abilities to stay calm under pressure., • Clean and well-polished appearance, with a professional business attire standard. This includes a black blazer, black shirt and tie along with black slacks and black dress shoes. Schedule: • We are looking for candidates who can work 30-40 hours per week. Shifts available in the morning, and evening.Location:, • Positions available in Bloomfield and sorrounding areas. If you're a motivated individual who thrives in a fast-paced environment and enjoys interacting with people, we'd love to hear from you! To Apply: Please submit your resume and availability. We are looking to hire immediately!

Job Description GENERAL PURPOSE: Perform general front desk duties. GENERAL DUTIES AND RESPONSIBILITIES: • Answer phone, • Direct calls, • Take messages, • Answer questions, • Filing, • Fax, • Emailing, • Copying, • Distribute mail, • Greet and direct visitors and clients, • Data entry, • Accounting data entry a plus but not necessary, • Other miscellaneous front office duties KNOWLEDGE, SKILLS and ABILITIES: • Strong written and verbal communication skills, • Professional, • Organized, • Office technology, • Basic computer skills, • Work independently IND1

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment Office Support: • Answer and make phone calls, take messages, and provide timely communication support, • Fax, scan, and file documents as needed, • Assist with scheduling meetings, walkthroughs, and appointments, • Support the team with basic data entry, printing, and email correspondenceField/Errand Support:, • Pick up and drop off supplies, uniforms, and materials as directed, • Assist with deliveries to job sites and vendors, • Run general errands for the office and field teams, • Provide on-site administrative support when neededGeneral Duties, • Act as a liaison between office staff, field crews, and vendors, • Maintain a high level of professionalism while representing the company in all interactions, • Support management with special projects and other duties as assigned Qualifications • Strong organizational and multitasking skills, • Excellent communication and customer service abilities, • Valid drivers license and reliable transportation required, • Comfortable working in both office and construction site environments, • Basic computer skills (Microsoft Office, email, scanning/faxing) Flexible work from home options available.

Job DescriptionBenefits: • Hiring bonus, • 401(k), • Bonus based on performance, • Competitive salary, • Flexible schedule, • Health insurance, • Opportunity for advancement, • Paid time off We take pride in delivering top-tier customer care and fostering a supportive work environment where teamwork is key. Our philosophy is simple: work hard, play hard. If you're looking for a career where you can grow, be part of a collaborative team, and make a real impact, wed love to meet you! ROLE DESCRIPTION: Erica Bantom Martin - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers. We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member. Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job Description About the Job The Traveling Construction Field Administrator plays a vital role in our design-build project execution team. Our projects are complex, requiring a significant amount of coordination for successful completion. As a Traveling Construction Field Administrator, you will handle various administrative tasks at construction sites, ensuring smooth project execution from start to finish. You will frequently interact with our project managers and engineering staff. Typical responsibilities include: • Preparing, issuing, and maintaining safety documents for contractors, • Facilitating onboarding for visitors and new staff, • Managing third-party relationships with subcontractors and vendors, • Interacting with clients and assisting with progress reports, • Attending project meetings and recording minutes, • Assisting with safety and leading safety orientations as needed, • Procuring project services and equipment as needed, • Preparing and maintaining project reports and logs, • Preparing permit applications and coordinating inspections, • Coordinating project setup and close-out activities, • Promoting continuous and productive communication between project participants, including internal and external clients and partners, • Ensuring site cleanliness and enforce housekeeping standards Successful Field Administrators at Dennis Group are highly organized, professional, self-motivated, and energetic individuals with excellent communication and interpersonal skills. Additionally, you possess: • A Bachelor’s degree in Construction Management or similar field (preferred), • Experience assisting project leadership teams in coordination of project tasks, • Experience in third party & client relationship, • Experience providing assistance in areas of progress reports, permit applications and safety, • Proficiency in MS Office, including Excel, Word, Outlook, and Teams, • The ability to work in a fast-paced environment and manage multiple tasks, • Strong organizational and communication skills, • The ability to manage and prioritize multiple concurrent responsibilities, • A strong attention to detail, • Direct experience working for a construction, engineering or architectural firm, • The ability to meet travel requirements as detailed below: 100% travel, working 10 days on, 4 days off at project location. **Our projects are located throughout the United States and Canada, and this is a full-time site-based position. Assigned projects typically last from 8 to 12+ months. Meal and lodging per diems are provided along with reasonable travel provisions. Candidates should expect a 100% travel requirement, traveling to a project site, setting up reasonable temporary living arrangements, and working 10 days on, 4 days off schedule. About Us We plan, design, engineer, and build food plants for major brands across the country and the world. For the past three decades, we’ve focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Simply put, food isn’t one thing we do, it’s all we do. Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, vision, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and retirement plans. Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics.

Job Description Job Title: Administrative Assistant Supervisor Job Title: Principal Employment Status: Full-time; 10-Month FLSA Status: Salary The management services offered to our family of charter schools, allows us to collectively become a change agent and national leader in urban education as evidenced by student awareness of self, high academic achievement, positive school culture and community transformation wherever we serve. Essential Functions The Administrative Assistant is responsible for organizing, coordinating, scheduling, and performing office functions. The Administrative Assistant will serve as assistant to the principal and coordinate communications between administrators, site personnel, parents, students, and the general public. Duties/ Responsibilities: • Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations., • Prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established timelines., • Serve as secretary and provide administrative assistance to the principal., • Schedule and arrange appointments, meetings, and conferences; independently compose letters, memoranda and bulletins as directed; take and transcribe dictation as required., • Coordinate the Principal's office, acting as receptionist, and contact and reference source for staff, students, parents, and the public., • Perform public relations and communications services for the principal., • Provide information over the phone or in personal contacts with parents, students, or school personnel as appropriate., • Route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events., • High School Diploma; bachelor’s degree preferred., • Two years of clerical or secretarial experience (preferably in a school setting), • Must have experience using PowerSchool and Infinite Campus Ability to: • Ability to effectively communicate., • Ability to multi-task and prioritize responsibilities., • Perform office, secretarial and clerical work to assist the principal with a variety of administrative tasks., • Learn, interpret, apply and explain school policies, rules and objectives., • Understand and perform duties within scope of authority., • Establish and implement revised office procedures as needed and according to established guidelines., • Understand and interpret rules and written direction and apply to specific situations., • Compose correspondence independently., • Perform duties effectively with many demands on time and constant interruptions., • Type at an acceptable rate of speed., • Establish and maintain effective working relationships with others., • Operate a variety of office machines including computer equipment., • Meet schedules and timelines., • Plan and organize work., • Maintain records and prepare reports., • Work confidentially with discretion., • Add, subtract, multiply and divide quickly and accurately. While performing the duties of this job, school staff may be required to: • Speak, stand, talk, walk, see, hear and, sometimes, to sit., • Occasionally required to stoop, kneel, crouch, or crawl., • Occasionally lift and/or move up to 50 pounds., • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to read small print.

Job Description CARING PEOPLE ALLIANCE JOB DESCRIPTION Quality Improvement Administrative Assistant CUA Cares Center Employment Status: Full-time FLSA Status: Non-Exempt Reports to: Assistant Quality Improvement Director Grade: Location: CUA Cares Center Schedule: 8:00a-5:oop, Monday-Friday (in office) Revision Date: 5/9/24 Statement of General Purpose The Quality Improvement Administrative Assistant is responsible for providing administrative support to the CUA Program management team while maintaining strict confidentiality protocols. The Quality Improvement Administrative Assistant is a positive first point of contact and represents the professional nature of the organization in all communications. Examples of Essential Functions and Responsibilities • Provides supportive services to CUA teams in a confidential and professional manner at all times, avoiding personal communications, including gossip that may negatively impact the Agency., • Represents CPA in a professional manner, consciously considering the health and wellbeing of all internal and external customers., • Types correspondence, reports, and memos as needed., • Facilitates all filing, faxing, photocopying, and printing documents as requested., • Provides assistance as needed for the QI Intake Coordinator and serves as the back up for this position, • Fulfills documentation requests for Provider agencies on a weekly basis and upon request., • Assists with company vehicles and coordinating client travel, • Maintains and updates CUA database that holds clients and staff information., • Ensures that intake packets are maintained and completed thoroughly., • Ensures that the various tasks due upon receipt of new referrals are completed in a timely manner., • Ensures that the OHS standards are tracked for each client's file., • Manages and updates the resource manual., • Provides confidential administrative support to CUA case managers, supervisor, directors, QI team, and administrative support in a professional manner., • Assists with the Monthly Compliance Report, • Maintains the client census and permanency outcomes within the CPA database, • Reviews client’s files to ensure compliance with Philadelphia’s Improving Outcomes for Children (IOC) Guidelines and PA State regulations., • Serves as a receptionist, accepting phone calls from outside agencies, and direct callers to appropriate individuals, exhibiting confidentiality and professionalism., • Assists in updating forms., • Participates in staff and program meetings, and in weekly supervision., • Writes and distributes meeting minutes., • Other duties as assigned. Core Competencies • Enthusiasm to work with people from diverse racial, ethnic, and socioeconomic backgrounds., • Demonstrates and promotes a culture of diversity, equity, and inclusion., • Plans, organizes, and coordinates the activities of a group of case managers in child welfare., • Ability to file, type, and answer calls., • Must be proficient in Microsoft Word, Microsoft Excel, and basic computer applications., • Demonstrated problem-solving skills., • Positive attitude and professional demeanor. Minimum Requirements • High School Diploma or equivalent and, • Two (2) years of experience in an administrative or clerical role. ADA Component • This role requires regular hearing, talking, walking, and sitting; occasional standing, driving, and lifting to 25 pounds. Requires regular travel. This is not intended to be an exhaustive list of all responsibilities and duties. Employees may be directed to perform job-related tasks other than those specifically described in this description. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Caring People Alliance is an equal opportunity employer.

Job Description Job Title: Administrative Assistant – Front Desk (Mental Health Clinic) Location: Philadelphia, PA 19132 Job Type: 1099 Independent Contractor (no benefits) Contract Length: 13 weeks Schedule: Monday – Friday, 10:30 AM – 7:00 PM Pay Range: $15–$24/hour Education Requirement: Bachelor’s degree in any field (required) About Us Join Focused Staffing Group and be a catalyst for positive change! At Focused Staffing, we don’t just fill positions—we transform lives, one rockstar talent at a time. Whether you’re eager to make a meaningful difference in behavioral health or dedicated to empowering students in K-12 education, our mission is to connect skilled, passionate professionals with the communities that need them most. As a leader in specialized staffing, we provide exceptional opportunities and support for every member of our team, creating lasting impact for those we serve and those who serve with us. Discover how your unique strengths can help build brighter futures across schools and behavioral health organizations nationwide. Want to love what you do? Let's make it happen! Check out our candidates' success stories! Job Description: We are seeking a professional and reliable Administrative Assistant to join a mental health walk-in clinic in Philadelphia, PA. This role is responsible for managing the front desk and handling various administrative duties to ensure the clinic runs smoothly and provides high-quality support to both staff and clients. This is a 1099 contract position lasting 13 weeks, ideal for someone who thrives in a fast-paced, client-focused healthcare setting. Responsibilities: * Greet and check in clients as they arrive at the clinic * Answer incoming calls, provide information, and direct inquiries appropriately * Assist clients with intake forms and documentation * Maintain accurate and organized patient records (digital and paper) * Schedule appointments and manage the clinic calendar * Support clinical staff with general administrative tasks * Maintain a clean and organized front desk area * Ensure confidentiality and compliance with HIPAA and clinic policies Requirements: * Bachelor’s degree in any field (required) * Prior experience in front desk, administrative, or healthcare office roles preferred * Excellent communication and interpersonal skills * Strong organizational abilities and attention to detail * Comfortable working independently and handling confidential information * Proficient in Microsoft Office and basic office technology * Experience in behavioral health or healthcare settings is a plus

Job Description "All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment". Job Title: Reception and Facilities Services Support Location: Philadelphia, PA 19103 Duration: 12 months Pay Rate: $25.00/hr. Job Description: A Facilities Services Assistant Generalist serves as a key resource for internal and external clients in client's office. Based on the needs of the office, the scope of responsibilities outlined below will vary The role: • Reception and Facilities Services Support, • Perform duties related to reception/switchboard including call and visitor handling, • Meet, greet and announce visitors in a professional manner, • Ensure visitors are identified in accordance with security procedures. Handle hoteling/visitor office space requests as required, • o Monitor to ensure housekeeping standards are maintained, • Help to maintain the overall cleanliness and order/organization of the office space, • Provide first line support and guidance for all Facilities Services processes, systems and tools - escalate issues in a timely manner and follow up/track to ensure issues are resolved, • Also assists with ad-hoc requests for the office / market, • Monitor the local Facilities Services mailbox, responding promptly to inquiries, • Ensure compliance with Soft Services Standard Operating Procedures and IT Smart Hands Standard Operating Procedures, • Assist end users with operation of audio visual equipment, • Assist with checking of vendor receipts invoices; monitor and report vendor performance to Facilities Services Specialist, • Work with the Facilities Services Specialist, We Work Management, and outside vendors to arrange for repairs and maintenance of office furnishings, fixtures, equipment and space, • Assisting in activities related to the Freespace monitoring system (checking sensors, battery replacement), • Assist with Occupational Health and Safety updates (e.g., general space walkthrough for potential hazards), • Perform other Facilities Services duties as identified by the FSS including special projects, • Escalate questions/concerns to the Facilities Services Specialist Secondary/Other Responsibilities: • Back-up support to conference center assistant, • Physical set up / break down of rooms for meetings, • Track upcoming conference/meeting room bookings, • Organize catered meals and provision of special equipment, as required, • Other, • Cross Train in post and courier services to ensure timely collection and delivery, process outgoing mail and courier services procedures (USPS, FedEx, UPS, and other carriers), • Escalate Uniflow secure print issues following defined protocols, • Facilitate the retrieval of records from offsite storage, as well as their return to storage, • Control access to highly sensitive files in compliance with Records Management, • 2+ years' experience in a professional office environment providing general office support, • Exceptional customer service skills, • Strong interpersonal skills, and the ability to deal professionally with clients, vendors and colleagues on the phone and in person, • Professional demeanor and appearance, • Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency, • Reliable and punctual, • Strong organizational skills, with demonstrated ability to multi-task and prioritize, • Knowledge of AV equipment and limited technology in a meeting environment, • A strong focus on detail and accuracy of work, • Strong time management skills, • Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate, • Basic knowledge of Microsoft Office suite and Outlook, • Willingness to participate in daily hands-on room set-up, breakdown, clean-up., • Heavy lifting required - Ability to lift at least 25 lbs., • May require additional time commitment outside of normal business hours ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.

Job DescriptionSalary: $17.50-$18.00 per hour DOE Part Time Office and Leasing Assistant | Philadelphia, PA Join a fast-paced, resident-focused team at HH Red Stone! HH Red Stone is a rapidly growing property management company specializing in student housing. Were seeking a highly organized and outgoing Office and Leasing Assistant to join our team in Philadelphia, PA. This onsite role supports leasing operations and general office management. What You'll Do: Leasing Support: • Conduct tours for prospective residents and respond to leasing inquiries, • Process applications, prepare leases, and maintain accurate records, • Support lease renewals and move-in/move-out coordination, • Manage front office reception: greet visitors, answer calls, respond to emails, • Assist with scheduling, filing, supply management, and general office upkeep, • Support property leadership with special projects, reports, and vendor follow-up, • Help plan and host resident events and property marketing initiatives, • Collaborate with the marketing team to ensure listings and signage are accurate and current, • 1+ year in customer service, admin, retail, or leasing roles, • High school diploma or equivalent required, • Strong communication skills written and verbal, • Ability to juggle multiple priorities and stay organized, • Comfort with technology (Microsoft Office, Google Workspace, etc.), • A friendly, professional demeanor and a proactive attitude, • $17.50-$18.00 per hour DOE, • Career development opportunities with a fast-growing team, • A positive, mission-driven culture focused on resident satisfaction Dont meet every requirement? Thats okay we encourage all applicants with relevant skills to apply. Were committed to growing a diverse team and supporting your development. HH Red Stone is an Equal Opportunity Employer. We welcome candidates of all backgrounds to apply.

Job DescriptionDescription Our state-of-the-art dental practice is searching for an organized and experienced Dental Front Desk Supervisor at our Academy Office. The ideal candidate for this position has exceptional communication skills with a focus on customer service. The Front Desk Dental Supervisor is a crucial team member of the staff-driven dental office. This is a management position responsible for all of the non-clinical operational success of the office. What Simply Beautiful Smiles Offers you as a Dental Front Desk Supervisor: • Competitive Compensation and Benefit Package, • Modern offices equipped with the latest dental technology, • Teaching environment with succession planning and tuition reimbursement, • Healthcare Benefits (Medical, Prescription Drugs, Dental and Vision), • 401(k) Savings Plan What you can offer Simply Beautiful Smiles as a Dental Front Desk Supervisor : • Overseeing dental office teams including, but not limited to Front Desk, Dentists, Hygienists, Dental Assistants, and all dental staff., • The ability to multi-task, address large and minor staffing issues, and to ensure that each team member is able to complete his or her responsibilities each day, • Support the Office Manager with new projects and daily operations, • Ensure providers’ schedules are maintained, are full, and are balanced efficiently, • Maintain staff schedule, • Arrange the dental office calendar monthly and make changes accordingly, • Follow up with staff regarding pending matters i.e. licensing, payroll, etc., • Listen and resolve complaints from staff and patients, • Manage the condition of the office and arrange necessary repairs, • Run and send all weekly and monthly reports, • Maintain office standards of excellent customer service, • Listen and mentor all staff members regarding how to address patient concerns or questions. Minimum Qualifications • Dentrix Enterprise experience, • Experience working with patients in a dental office, • Must be able to work onsite at the office, • Flexible schedule, • Supervisory experience highly preferred, • Minimum of High School Diploma or GED equivalent

Job Description The Night Auditor maximizes revenue and creates value by providing excellent customer service. This includes effective reservation sales, handling all guest accounts efficiently and accurately, and assisting in all phases of guest experience, such as check-in, check-out, and problem resolution. Additionally, they complete nightly reports and audits, and act as the “Manager on Duty” in the absence of a regular Manager. Compensation: $20 hourly Responsibilities: • Be polite, courteous, and helpful to all guests and coworkers, displaying a positive “can-do” attitude while maintaining a high level of professionalism consistent with the company values, • Perform calculations of all departments' daily work, • Complete daily reports – balanced to zero, • May assist in the analysis and interpretation of accounting records for use by management, • Follow all audit procedures as specified by the brand, • Act as night manager in the absence of the manager on duty; (ability to work unsupervised), • Perform all duties as described on the Guest Service Associate job description, • Act as a safety and security agent by identifying and reporting potential risks to guests and/or employees to the Manager or General ManagerQualifications:, • Great communications. and excellent customer service skills are required, • Previous hotel front desk, hospitality, guest services, or night audit experience is preferred, but not required, • Requires a flexible schedule that allows for overnight shift hours, • Diploma or equivalent from high school is required; some college is desired, • Must be computer proficient; experience with accounting or reservation software is a bonusAbout Company In the heart of Fishtown, an 18th-century former women’s asylum has taken on new life. Tucked away in the quiet crossroads of Susquehanna and Belgrade, Anna & Bel is just steps from everything Fishtown has to offer. Once a working-class neighborhood, Fishtown is now synonymous with the music, art, and culinary scenes. As a home and community pillar for generations, this beloved neighborhood spot is full of rich heritage and fascinating history. Lark manages unique properties across 27 states and 2 countries. We bring to life incredible stories in hotels, restaurants, bars, and events. We support the on-property team with centralized departments, regional operations teams, and third-party partners to leverage the best-in-class technology and ideas applied to smaller assets.

Job Description Must have at least one year experience in intermodal/trucking JOB DESCRIPTION: • Must have one year experience in intermodal/trucking, • Assist with Conducting and coordinating new driver orientation classes, • Assist in recruiting qualified Owner Operators and Company Drivers, • Send out (fax) VOPE’s for new driver applicants, • Communicate with Application Auditor to get driver applicants qualified, • Inspect driver’s hours of service compliance, • Assist with all aspects of safety compliance: Expired Documents and Training, • Assist with In-House Vehicle Maintenance Program, • Experience in safety is a plus JOB REQUIREMNTS: • Ability to conduct CMV driver safety and operations instruction and training in an office setting as well as outdoors., • Good knowledge of FMCSR - Preferred, • Good understanding of FMCSR part 395 – Hours of Service of Drivers – Preferred, • Ability and desire to promote IMC to potential CMV drivers, • Knowledge and understanding of truck maintenance and repair., • Willing to Train the right motivated person., • Willing to Travel to other terminals within the region.

Job DescriptionAbout Us Palladino, Isbell & Casazza (PIC Law) is a leading immigration law firm located in Philadelphia, providing expert US immigration services to clients throughout the world. Our fast-paced, progressive firm is focused on its mission to help immigrants, their families, and support businesses seeking to hire and sponsor immigrants. Our staff includes a team of attorneys, paralegals and support staff, speaking 14 unique languages. We emphasize teamwork and collaboration, to help encourage productivity and a positive work environment. In addition to competitive base pay, our firm provides: • Full healthcare coverage, including vision, effective on first day of employment, • 401k w/ employer matching after 1 year of employment, • 36-week parental leave policy, • Fluency in Spanish and English (spoken & written); additional language skills are a plus, • Highly organized and detail-oriented, • Ability to prioritize and execute multiple tasks and meet deadlines, • Ability to work well under pressure, • Excellent interpersonal and communication skills, • Comfort working with diverse clients, • Strong writing skills, • Answering telephone calls, • Greeting clients, • Receiving and sending firm mail, • Google Calendar management and scheduling, • Completing forms, • Occasional Spanish/English interpreting

Job Description Job Overview The office coordinator is responsible for fostering a professional atmosphere that will allow staff to thrive and for promoting daily office activities ensuring that our client and caregiver needs are met in an honorable manner. The office coordinator also helps to promote Chosen Family Home Care in the community. About the company: Chosen Family Home Care was launched to do things differently. Culture is the heart and soul of Chosen Family Home Care. We are an organization dedicated to serving the LGBTQ community as well as the extremely diverse clients we have throughout Philadelphia and surrounding counties. Understanding the needs of our community is essential to a successful partnership that allow our senior and disabled clients to thrive. Our caregivers are the core of the organization. We foster a culture that recognizes the value that our caregivers bring to our organization and to our clients on a daily basis. Our caregivers are pioneers in creating understanding and empathy for our patient. The passion of our home health aides and caregivers makes them a part of the team of both the organization and the diverse individuals that we serve. We take your trust in bringing us into your home very seriously. Chosen Family Home Care talks a lot about family, and our principle is to put somebody in your home that we would place with our own parents. We work in symphony with you to bring peace of mind and be your advocate as you or your senior loved one ages. Location Our office is located just north of Center City Philadelphia in the Spring Garden area of Philadelphia, but we support seniors all over Philadelphia. This position is office based with the hours of Monday through Friday 8:30am - 5pm. For more information about our company view our website at . Job Responsibilities may include but are not limited to: • Be the main phone point of contact; Determine each caller or visitor’s purpose in a pleasant manner and promptly notify the appropriate staff member and direct calls or concerns as needed, • Screen and greet office visitors, • Enter and maintain accurate client and caregiver records in the operating software, • Demonstrate open and effective communication with office staff, clients, and employees, • Help to maintain client and caregiver files, • Assist with the Onboarding of New Employees, • Oversee inventory of office supplies; Facilitate the distribution of supplies and materials to caregivers and clients as needed, • Ensure company standards are met and upheld, • Maintain regular attendance at the office to execute job responsibilities, • Strong computer skills and comfort working in databases and on Internet browsers., • Excellent organizational skills, problem solving skills, and customer service., • Good telephone voice and skills., • Full understanding of Google Docs, and preferably all of Google, • Will bring their own team player attitude to our team-oriented environment., • A warm, friendly, compassionate demeanor, • Employer Supplemented Insurance, • Time Off Policy, • 401(k) with a match up to 3% Pay: From $18.00 per hour Expected hours: 40 per week Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Retirement plan Schedule: • 8 hour shift Education: • High school or equivalent (Required)