Personal Assistant (PA)
17 days ago
Bergenfield
We are seeking a highly organized and proactive Personal Assistant to support daily operations and enhance productivity. The ideal candidate will possess strong clerical skills and be adept at managing various tasks, ensuring that the executive's schedule runs smoothly. This role requires a detail-oriented individual who can handle multiple responsibilities while maintaining professionalism and confidentiality. Duties Manage and organize the executive's calendar, scheduling appointments and meetings efficiently.
Perform data entry tasks, ensuring accuracy and timeliness in documentation.
Transcribe meeting notes and important documents as required.
Assist with project coordination, tracking progress and deadlines to ensure timely completion of tasks.
Handle clerical duties such as filing, organizing documents, and maintaining office supplies.
Utilize Google Suite and Outlook Calendar for effective communication and scheduling.
Support financial management tasks using QuickBooks, including invoicing and expense tracking.
Communicate effectively with team members and external contacts to facilitate smooth operations.
Skills Strong organizational skills with the ability to prioritize tasks effectively.
Proficiency in data entry with attention to detail.
Experience in calendar management, ensuring optimal scheduling of appointments.
Familiarity with transcription processes for accurate documentation of meetings.
Knowledge of clerical procedures and office management practices.
Proficient in Google Suite applications (Docs, Sheets, Drive) and Outlook Calendar for efficient workflow management.
Basic understanding of QuickBooks for financial tracking is a plus.
Excellent communication skills, both written and verbal, to interact with various stakeholders.
This position is ideal for someone looking to contribute positively in a dynamic environment while developing their skills further in personal assistance and project coordination. Job Types: Full-time, Part-time Pay: $20.00 - $30.00 per hour Expected hours: 35 – 45 per week Benefits: Employee assistance program
Paid time off
Professional development assistance
Referral program
Retirement plan
Schedule: 4 hour shift
8 hour shift
Monday to Friday
Work Location: In person
