Sales Administrator
2 days ago
New York
Job Description About us: From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. This woman-owned business serving New York City for over four decades has evolved from a waitress staffing agency to the leading catering, events, and hospitality companies in the greater New York area. We provide food services in an array of celebrated New York City cultural institutions, including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater. We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production. Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices. We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do. If you share our passion and want to make a meaningful impact, we invite you to apply. Our Vision: Building Community to Better Our World Our Mission: Unleash Joy through Genuine Hospitality Our Core Values: Craftsmanship: developing new menus, designs, and moments to deliver engaging experiences to our clients and guests. People: creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset. Sustainability: upholding and elevating standards for sustainable behaviors that support our planet. Collaboration: aligning with our clients’, colleagues’, and community’s visions to execute a successful experience. Doing Good through Food: engaging in action around food access, health and wellness, education, and philanthropy. Position Description As an administrative support member to the Great Performances sales team, the Sales Administrator is responsible for creating proposals, finalizing initial menus, sourcing the data to finalize menus and occasionally making necessary updates and edits to finalized menus. Primary duties will include, but are not exclusive to, interacting with Sales Team members to source answers to culinary questions, discuss quantification and menu item adjustment on behalf of the Sales Team with the Culinary Team, to liaise with the Culinary Team about menu item adjustments, to liaise with Design & Marketing for proposal photo sourcing, to work effectively and quickly for the purpose of moving Sales efforts along swiftly. Will need to meet company compliance with administrative software (CaterXpert). This position reports directly to the Sales Strategist Manager. Job Purpose Responsible for menu detail and finalization in support of the Event Directors and Event Producers on the Sales Team, with direct correspondence between them and the Culinary Team. Responsibilities • Works closely with the Executive Chefs on menu development and menu management, • Create proposal menus in Caterxpert for consistency in menu finalization, • Is the key communicator between the sales and culinary teams, • Is responsible for reviewing, inputting, and sending all menus from the sales team to culinary administration through our existing software, • A motivated self-starter and skilled at multitasking. Poised, professional, and enjoys collaborating with a team., • Strong written and verbal communication skills., • Demonstrated attention to detail, problem-solving, logic, analytical and customer service skills., • Demonstrated food knowledge for menu communication and creation., • Flexible and adaptable. Able to thrive in a fast-paced, ever-changing work environment., • Ability to successfully navigate and utilize the GP photo library and graphics programs to enhance sales proposals, etc;, • Good decision-making skills are required, and previous food service or catering experience is highly desirable., • Actively pursues learning and self-development to enhance personal, professional, and unit growth., • Education/Training/Certification/License Required:, • Bachelor’s degree in a Liberal Arts field or Business Administration from an accredited four-year institution., • Undergraduate internship in the hospitality field, specifically in the catering or event planning industry strongly desired. Benefits: PTO, 401K, Medical, Dental, and Vision insurance, Transit, and FSA (Flexible Spending Account) Must be able to provide valid documentation that you are legally eligible to work in the United States. Great Performances is an equal opportunity employer. At Great Performances, we employ qualified individuals based solely on ability, training, and experience. Great Performances does not discriminate against any employee or applicant for employment or promotion based on race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.