Software administrator jobs in United States

Safe Medical Care PLLC located at 9747 77th street, Ozone Park, NY 11416 seeks a full-time IT and Computer System Administrator. Yearly salary $147,285.00. Bachelors in computer science, 12 months of employment experience in Information Technology/Computer Systems & good verbal communications skills in Bengali, Hindi, Urdu required. Responsibilities include: analyze business & data processing issues to enhance computer systems, automate existing systems, research & recommend software for doctors' office, explore virtual doctor's appointments, create client database, multilingual patient communication, website management with SEO & marketing, develop and maintain desktop & mobile apps for patient management, & patient education in Bengali, Hindi, & Urdu languages through EMR. Send resume at the office address.

We are seeking a highly organized and professional Personal Assistant to provide comprehensive support to our executive team. The successful candidate will possess exceptional communication skills, be adept at multitasking, and have a keen eye for detail. This role requires a proactive individual who can anticipate needs and prioritize tasks effectively. The Personal Assistant will play a crucial role in maintaining schedules, coordinating meetings, and handling confidential information with utmost discretion. Responsibilities • Manage and maintain the executive's calendar, ensuring all appointments and meetings are scheduled efficiently and conflicts are resolved promptly. • Screen and prioritize incoming calls, emails, and correspondence, relaying messages accurately and promptly to the executive. • Coordinate and arrange travel itineraries, including flights, accommodations, and transportation, ensuring all arrangements are made in accordance with the executive's preferences and requirements. • Conduct research and prepare reports, presentations, and other documents as requested, ensuring accuracy, professionalism, and confidentiality. • Act as a liaison between the executive and internal/external stakeholders, maintaining effective communication and providing timely updates on important matters. • Assist in the preparation and organization of meetings, conferences, and events, including managing logistics, coordinating attendees, and preparing necessary materials. • Handle personal and confidential matters with discretion, maintaining a high level of professionalism and confidentiality at all times. Qualifications • Highly organized and efficient professional with exceptional time management skills. • Excellent verbal and written communication abilities, enabling effective interaction with clients, colleagues, and superiors. • Proficient in multitasking and prioritizing tasks, ensuring smooth workflow and successful completion of assignments. • Strong attention to detail, ensuring accuracy and precision in all administrative and organizational tasks. • Proven ability to maintain confidentiality and handle sensitive information with utmost discretion. • Proficient in using various software and technology tools to enhance productivity and streamline processes. • Exceptional problem-solving skills, enabling quick and effective resolution of issues and challenges.

As a virtual administrative assistant, you will provide administrative support to our team remotely, helping to ensure efficient operation and organization. You will perform a variety of administrative tasks, such as managing schedules, handling correspondence, and coordinating meetings, all while working from a remote location. Responsibilities: Manage executives' calendars and schedule appointments, meetings, and conferences. Coordinate travel arrangements, including flight bookings, hotel reservations, and transportation logistics. Prepare and distribute correspondence, memos, letters, and reports as needed. Respond to emails and phone calls in a professional and timely manner. Assist with document preparation, formatting, editing, and proofreading. Organize and maintain digital files and databases, ensuring accuracy and accessibility. Conduct research on various topics as requested and compile information into concise reports. Assist with virtual event planning and coordination, including webinars, conferences, and team meetings. Manage expenses, process invoices, and maintain records of financial transactions. Provide general administrative support, such as ordering office supplies, coordinating deliveries, and handling mail. Collaborate with team members and external stakeholders to facilitate communication and workflow. Uphold confidentiality and discretion in handling sensitive information. Requirements: Proven experience as an administrative assistant or similar role. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Excellent communication skills, both written and verbal. Strong organizational and time-management abilities, with keen attention to detail. Ability to prioritize tasks and manage multiple deadlines effectively. Experience with virtual communication tools such as Zoom, Microsoft Teams, or Slack. Reliable internet connection and home office setup conducive to remote work. Self-motivated and able to work independently with minimal supervision. Adaptability and willingness to learn new skills and tools as needed. Previous experience working in a remote or virtual environment is a plus. Additional Information: This is a remote position, and candidates must have the ability to work from their home office. Flexible working hours may be required to accommodate different time zones or business needs. Training and support will be provided to familiarize you with company procedures and tools. Opportunities for professional development and advancement may be available based on performance and company growth.

Full job description We are a professional Christmas & Holiday lighting company for residential and commercial properties. Our company was established 30years ago, and has become a well-known brand in the Dyker Heights Christmas Lights displays. We love making homes and business look extra special during the holidays and would love to hire someone who loves Christmas as much as we do. Currently we are seeking passionate and educated candidates to help us expand our business. Please reply with your resume and we will reach out for interview Successful applicants should: Have good computer skills include in-depth knowledge of Mac Operating systems (Pages & Numbers) Be a fast learner and able to adapt to a fast-paced work environment Have excellent communication skills (written and verbal) Be able to multitask Problem solver Excellent Internet research skills Ability to multitask High capacity for working unsupervised Experience working with Quickbooks Administrative skills and knowledge of being an office assistant Duties and Responsibilities: General office work including phone calls, emails, faxing etc. Utilizing company internal software (Quickbooks) to generate invoices Being able to accurately match up information from documents to database Customer Feedback and Interactions Develop product knowledge to provide support as needed Work closely with other team members to ensure efficient information flow Contribute to the sales of services & products Work closely with the manager as needed. Invoicing clients on Quickbooks Dealing with administrative tasks Calling clients to schedule installations Assist with ordering inventory. Other duties as required Benefits & Scheduling: Part time to full time as season gets busier (Around 35-40Hours a week) 8-hour shifts are typical although we are happy to discuss these with you Opportunity to grow into a career with a rapidly expanding company Job Type: Full-time Pay: From $20.00 per hour Expected hours: 15 – 40 per week Benefits: Flexible schedule Schedule: 4 hour shift 8 hour shift Education: High school or equivalent (Preferred) Experience: Customer service: 1 year (Preferred) Desktop administration: 1 year (Required) QuickBooks: 1 year (Required) Sales: 1 year (Required) Language: Spanish (Preferred) License/Certification: Driver's License (Required) Ability to Relocate: Brooklyn, NY 11214: Relocate before starting work (Preferred) Work Location: In person

We are seeking a highly organized and detail-oriented individual to join our team as a Clerical Assistant. The ideal candidate will be responsible for performing various clerical and administrative tasks to support the efficient operation of our office or department. Responsibilities: Provide general administrative support including answering phone calls, responding to emails, and handling correspondence. Assist in maintaining office files and records, both physical and electronic. Handle data entry tasks accurately and efficiently. Schedule appointments, meetings, and conferences as needed. Assist in coordinating travel arrangements and accommodations for staff members. Prepare and distribute documents, reports, and presentations. Assist with inventory management and ordering office supplies. Provide support in organizing and coordinating events or special projects. Collaborate with team members to ensure smooth workflow and efficient operation of the office. Perform other administrative tasks and duties as assigned. Requirements: High school diploma or equivalent; additional education or certification in office administration is a plus. Proven experience in a clerical or administrative role is preferred. Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other office software. Strong organizational skills with the ability to prioritize tasks and manage time effectively. Excellent communication skills, both written and verbal. Attention to detail and accuracy in data entry and record-keeping. Ability to work independently with minimal supervision as well as in a team environment. Discretion and confidentiality when handling sensitive information. Adaptability and willingness to learn new tasks and procedures. Positive attitude and willingness to contribute to a positive work environment. Benefits: Competitive salary Health insurance Retirement plan Paid time off Professional development opportunities $30- $40 per hourly pay.

We are seeking a detail-oriented and efficient Data Entry Clerk to join our team. The ideal candidate will be responsible for inputting, updating, and maintaining accurate data in our systems. The Data Entry Clerk will work closely with various departments to ensure data integrity and completeness. Responsibilities: Inputting data from paper documents, electronic forms, and other sources into computer systems with speed and accuracy. Verifying data for accuracy and completeness. Organizing and maintaining electronic and paper files according to company procedures. Assisting in data cleanup and maintenance projects as needed. Collaborating with team members to ensure data consistency and quality. Responding to data inquiries and requests from internal departments in a timely manner. Following data entry procedures and best practices to ensure data security and confidentiality. Performing regular data audits to identify and correct errors. Adhering to company policies and procedures regarding data handling and confidentiality. Providing administrative support to other departments as needed. Requirements: High school diploma or equivalent. Proven experience as a data entry clerk or similar role. Excellent typing skills and attention to detail. Proficiency in using data entry software and Microsoft Office Suite. Strong organizational and time management skills. Ability to work independently and as part of a team. Good communication skills, both written and verbal. Ability to maintain confidentiality of sensitive information. Familiarity with data entry best practices and procedures. Willingness to learn and adapt to new technologies and processes. Preferred Qualifications: Associate’s degree or higher in a related field. Previous experience in a similar industry or environment. Familiarity with database management systems. Certification in data entry or related field.

We are seeking a motivated individual to join our team as a Legal Secretary/Paralegal in Training. The applicant must be fluent in Spanish language. In this role, you will receive hands-on training and gain valuable experience in various areas of law that we practice. You will work closely with our attorneys and staff to support our legal operations and assist in case management. Responsibilities: Assist attorneys with legal research, drafting documents, and case preparation Manage client communications and maintain case files Prepare and file legal documents, including motions, applications, and complaint filings Conduct administrative tasks such as scheduling appointments, answering phones, and managing emails Collaborate with team members to ensure efficient workflow and provide support as needed Requirements: Bachelor's degree in a related field preferred Strong attention to detail and organizational skills Excellent communication and interpersonal abilities Ability to work independently and as part of a team Proficiency in Microsoft Office Suite and legal software preferred Prior experience in a legal setting is a plus but not required

The successful candidate will be supporting a busy private individual based in Irvine, California, and lives locally. This position is part-time 10-2pm or 11-3pm, Monday to Friday. The position is a combination role based in our Irvine office and the home office which is nearby. The pay is up to $35 an hour depending on experience. There is a real opportunity to grow! Team members receive bonuses based on the performance of active businesses. Ideal requirements: - You’re curious, independent, and invested - You are a self-starter and able to take initiative - You are resourceful and able to learn new things without prior experience - You can organize projects under guidance, detail-oriented and follow ups - You are able to anticipate needs and make suggestions - You enjoy communicating with all kinds of people - 5+ years of experience working as an administrative, or executive assistant or in a similar capacity with strong experience of managing projects. - Experience with word-processing software and spreadsheets (e.g., MS Office. Google Docs) and familiar with current technologies such as desktop sharing, cloud services (e.g., Office 365, Dropbox), and collaboration tools (e.g.MS Teams, Zoom) Responsibilities will include: - Help manage email, calendar, and projects - Managing project workflows (making sure tasks are completing on time, creating project boards, etc.) - Working with other virtual assistants and delegating project tasks - Conducting research including chat GPT and Bard - Other miscellaneous administrative tasks - Support with personal tasks

CafeCreek is seeking a highly motivated Sales Manager to join our team. The Sales Manager will play a crucial role in driving sales, maintaining records, and representing our brand in their designated area. This position offers an exciting opportunity to contribute to the growth and success of our company while providing exceptional service to our customers. Roles and Responsibilities: - Develop and implement strategic sales plans to achieve sales targets and expand market share. - Identify and pursue new business opportunities to drive revenue growth. - Build and maintain strong relationships with existing and potential customers. - Manage and prioritize customer inquiries, orders, and pre-orders efficiently. - Maintain accurate records of sales transactions, inventory, and customer interactions. - Monitor market trends, competitor activities, and customer feedback to identify areas for improvement and innovation. - Represent CafeCreek at events, trade shows, and other promotional activities to promote brand awareness and generate leads. - Collaborate with the marketing team to develop marketing materials, promotions, and campaigns to support sales initiatives. - Train and mentor sales staff to ensure a high level of product knowledge and customer service. - Provide regular reports and updates on sales performance, market trends, and customer feedback to the management team. Qualifications: - Bachelor's degree in Business Administration, Marketing, or a related field. - Proven track record of success in sales, preferably in the food or retail industry. - Strong communication, negotiation, and interpersonal skills. - Excellent organizational and time management abilities. - Ability to work independently and as part of a team in a fast-paced environment. - Proficiency in MS Office suite and CRM software. Join CafeCreek and be part of a passionate team dedicated to delivering happiness, one delightful treat at a time. Apply now to embark on an exciting career journey with us!

We are seeking a highly organized and detail-oriented Recruiting Coordinator to join our team. The Recruiting Coordinator will be responsible for assisting with the recruitment process, including sourcing candidates, coordinating interviews, and managing candidate data. The ideal candidate will have strong research skills, experience with applicant tracking systems, and a passion for finding top talent. - Creates and maintains job descriptions for all positions, assist with job postings on various job boards and social media platforms - Review resumes and applications to screen candidates for qualifications - Schedule and coordinate interviews between candidates and hiring managers - Manage candidate data in our applicant tracking system - Manages the talent acquisition process, which including recruitment, job fair booth set up (campus, career fairs, events and in public) - collaborates with departmental managers to understand skills and competencies required for openings. - Produces offer letters for new hires and support with the onboarding process. - The ideal candidate will manage the daily support needs of the team and therefore should demonstrate fantastic attention to detail, organization skills, hold a best-in-class service mindset and be an excellent team player - Oversees employee disciplinary meetings, terminations, and investigations. - Supports Performance Evaluations and Employment Engagement processes - Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance. - Answers routine inquiries professionally, accurately, and completely, and refers non-routine inquiries to appropriate HR colleague - Performs daily HR administrative tasks such as employment verifications, checks, unemployment cases, and garnishment requests - Assists with managing any FMLA (Family and Medical Leave), Disability, or PFL cases with insurance brokers and employees - Skills: -Effective oral and written communication both in Chinese and English -Multi-tasker, fast learners, and ability to quickly adapt to changes -Stay in line with current policies, laws, and regulations on local, state, and federal level -Punctuality and Problem Solving Skills - Strong research skills to identify potential candidates - Excellent communication skills, both written and verbal - Ability to work independently and prioritize tasks effectively Qualifications 2 + years of HR experience Bachelor’s Degree Strong attention to detail Strong organization Proficient with Microsoft office or equivalent software HRIS experience Benefits: Pay: $23-30/hr Language: English (Required) Chinese (Required) Must have an Employment Authorization document, SSN. Benefits: 401(k) plan, Flexible schedule, Paid time off, Parental leave, Employee travel discount, Bonus pay, Health insurance Schedule: Full-time, Flexible Schedule: 8-hour shift

Executive Assistant to Hire at Brain Technologies, Inc. (Brain.ai) About Us: Brain is an AI and interface company founded in 2015. Brain's AI organizes the world's software and makes it human-centric and natural to use. The company invents new technologies, design metaphors and developer platforms that allow computers to become an extension of our minds. In 2016, Brain pioneered one-shot learning NLP in theindustry, which has become a fundamental technology in many of the widely used language models today. Building on this innovation, Brain invented the world's first consumer generative interface, Natural AI, in 2020. In 2024, Brain.ai unveiled a revolutionary app-less smart phone at Mobile World Congress with one of the world's leading mobile network operators. Position Overview: The Executive Assistant will support the CEO of Brain Technologies, Inc. for all administrative needs. This role requires a commitment of 40 hours+ per week, with availability needed on Sundays for 1-2 hours to prepare for the week ahead. The position is based in San Mateo, CA and requires the ability to work on Pacific Time. There will be times when overtime is required, as the assistant will handle scheduling for meetings that include international partners/clients. Responsibilities Include: - Schedule meetings and manage the daily calendar. - Maintains and updates the executive’s calendar throughout the day as changes occur. - Manages the executive’s expenses, travel planning, reservations, etc. - Responding to a heavy volume of emails in a timely manner. Requirements: - College degree required. - Minimum 2 years of administrative/office experience. - Strong knowledge of Google Docs/Google Suite and Google Calendar. Desired Skills & Qualifications: - Great communication skills via phone, email, and chat. - Superior organizational skills. - Candidate should be smart, motivated, personable, detail-oriented. - Must be able to work in an extremely fast-paced environment. - Must be able to handle multiple tasks simultaneously. - Must be able to interface with all levels of personnel, including clients, producers, senior partners, etc. - Ability to anticipate needs. - Extremely computer savvy. - Have a deep understanding of product management (optional). - Great driving skills (optional).

We are currently seeking a highly organized and proactive individual to join our team as a Remote Part-Time Personal Assistant. This position offers the flexibility to work remotely from any location and provides an opportunity to support our executives in managing their day-to-day tasks efficiently.Job Description: As a Remote Part-Time Personal Assistant, you will play a key role in providing comprehensive administrative support to our executives. Your responsibilities will include managing schedules, coordinating appointments, handling correspondence, and assisting with various tasks to enhance productivity and organization. This role requires strong communication skills, attention to detail, and the ability to work independently in a remote setting. Key Responsibilities: Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements. Handle incoming and outgoing communications, including emails, phone calls, and other correspondence. Organize and prioritize tasks to ensure deadlines are met and objectives are achieved. Prepare and edit documents, presentations, and reports as needed. Coordinate logistics for meetings and events, including agenda preparation and note-taking. Conduct research on various topics and compile relevant information for decision-making purposes. Assist with personal tasks and errands for executives, as required. Maintain confidentiality and discretion when handling sensitive information. Provide general administrative support to ensure smooth day-to-day operations. Collaborate with team members and other departments to facilitate seamless operations. Requirements: Previous experience as a personal assistant, executive assistant, or similar role preferred. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software applications. Ability to work independently and remotely, while also being a team player. High degree of professionalism and integrity, with the ability to maintain confidentiality. Attention to detail and accuracy in completing tasks. Reliable internet connection and access to necessary technology for remote work. Benefits: Flexible part-time schedule, allowing for work-life balance. Opportunity to work remotely from any location. Competitive hourly rate based on experience. Professional development opportunities and exposure to various aspects of business operations. Collaborative and supportive team environment.

Seeking a detail-oriented Data Entry Assistant to input, update, and maintain information in databases and spreadsheets. Responsibilities include verifying accuracy, organizing data, and identifying errors. Must possess strong typing skills, attention to detail, and proficiency in data entry software. Previous experience in data entry or administrative support is preferred. This position requires excellent time management and organizational skills to ensure efficient and accurate data processing.

Executive Assistant Job Responsibilities: - Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. - Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. - Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries. - Prepares reports by collecting and analyzing information. - Represents the executive by attending meetings in the executive’s absence and speaking for the executive. - Maintains customer confidence and protects operations by keeping information confidential. - Completes projects by assigning work to clerical staff and following up on results. - Secures information by completing database backups. - Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions. - Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies. - Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques. - Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. - Contributes to team effort by accomplishing related results as needed. Executive Assistant Skills and Qualifications: - Written and verbal communication skills - Reporting skills - Supply management - Scheduling - Computer software skills including Microsoft Office - Organization skills - Time management skills - Presentation skills - Office equipment maintenance - Travel logistics Education and Experience Requirements: - Bachelor’s degree preferred, but not required - Two to five years of administrative experience - Two to five years of executive assistant experience - Experience managing multiple calendars - Experience booking travel