Squad Placements

A prestigious and fast-evolving family office based in Marbella is looking for a polished and proactive Receptionist & Office Manager to be the first point of contact for guests & staff, manage day-to-day operations, and provide light support across its expanding portfolio of ventures. This is a rare opportunity to step into a dynamic environment with long-term growth potential as the business evolves. Key Responsibilities: - Greet guests and visitors warmly, offering a professional and discreet first impression of the company. - Oversee general front-desk and reception duties, including managing phone calls, mail/post, packages, and deliveries. - Monitor and respond to general office emails and correspondence. - Maintain order, presentation and preparation of shared areas, meeting rooms, and common office supplies. - Coordinate office calendars and assist in organizing meetings or appointments when needed. - Provide support across different departments within the office as the group expands its business lines. - Assist with light digital admin, including basic updates to the company LinkedIn page. - Ensure smooth day-to-day operations of the office building and flag any issues requiring maintenance or external support. Requirements: Fluent in English and Spanish (spoken and written) — essential. German is beneficial but not required. Strong organizational skills and the ability to multitask in a polished and professional manner. Confident working both independently and as part of a wider team. Proficiency in tech tools (email, calendars, cloud storage, LinkedIn). Valid driving license and car required. Professional presentation, a proactive mindset, and a strong sense of discretion. Previous experience in reception, office coordination, hospitality, or administration preferred. Ideal Candidate This role would suit someone with a warm, professional attitude and a natural eye for detail and service. A strong communicator who takes pride in their presentation and brings calm and organization to fast-moving environments. On Offer €19,000–€25,000 gross per year depending on experinece, paid across 12 monthly installments Permanent, full-time contract with long-term growth potential A unique opportunity to begin a career in the exclusive world of family offices, with exposure to high-level operations and room to grow as the office expands A friendly, international, and fast-paced environment with a collaborative and supportive team culture If you meet the requirements and feel you are right for this position, send us your CV, we'd love to hear from you!

Administrative Assistant – International IFA Company Hybrid Working | 4 Days from Home, 1 Day in Office Full-Time | Competitive Salary | Excellent Benefits Are you an organized, proactive administrator looking for a flexible working environment within a global financial setting? Join our dynamic international Independent Financial Advisory (IFA) firm, where we combine professional excellence with a supportive, modern approach to working. We’re seeking a detail-oriented Administrative Assistant to support our team with high-quality admin functions that help our advisors deliver exceptional service to clients around the world. What You'll Do: - Provide day-to-day administrative support to our financial advisers and back-office teams - Prepare client documentation, reports, and meeting packs - Maintain and update CRM systems with client and case information - Liaise with internal departments and third-party providers to ensure smooth workflows - Assist in scheduling meetings and managing diaries What We Offer: - Hybrid working model : Work from home four days a week, with one collaborative day in our modern office - A chance to be part of a growing international firm with a professional and friendly culture - Career development opportunities within a supportive team - Competitive salary and benefits package Who You Are: - Experienced in an administrative or support role, ideally within financial services - Highly organized with excellent attention to detail - Confident using Microsoft Office and CRM systems - A strong communicator who thrives in a flexible, team-oriented environment Join us and play a key role in a fast-paced, rewarding environment where your skills and input are valued.