Events Assistant
13 hours ago
Toledo
Events Assistant (Volare Vitae) Are you organised, creative, and excited about supporting the delivery of international events? At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings. What you’ll do: Assist in planning and coordinating events (workshops, conferences, meetings, study visits) Support preparation of event agendas, participant lists, and coordination materials Liaise with venues, service providers, and suppliers to ensure smooth event delivery Support participant communication, including invitations, registrations, and follow-ups Assist with travel and accommodation arrangements for speakers and participants Prepare event materials (presentations, badges, agendas, visibility items) Provide on-site or remote support during events, ensuring smooth coordination Support post-event activities, including feedback collection and reporting Ensure compliance with EU visibility and branding requirements Who you are: Organised, detail-oriented, and able to manage multiple deadlines Comfortable working in a fast-paced, international environment Strong communication skills in English (additional languages are a plus) Proficient in MS Office; experience with event tools/platforms is an advantage Experience in event organisation, administration, or logistics is an asset Proactive, flexible, and solution-oriented mindset What we offer: A flexible and dynamic international working environment Hands-on experience in organising events for EU-funded projects Close collaboration with experienced consultants and project teams Opportunity to develop skills in event management and coordination Career growth opportunities within the company Learn more about us: Interested or know someone who might be a fit? Feel free to reach out or apply directly. The recruitment process will be ongoing until Summer 2026. Only shortlisted candidates will be contacted.
24 Calle de Venancio González, 45001, Toledo
