Administrative Assistant (Travel & Office Management)
2 days ago
Bilbao
At SATLANTIS, we design advanced space technologies to tackle global challenges from above. Now you can bring your organizational and management skills into a mission that looks far beyond Earth. As an Administrative, you’ll play an essential role in ensuring that our daily operations run smoothly and efficiently across all departments. Your organizational skills will help maintain the precision and reliability that define our work in the aerospace industry. A key part of your mission will be coordinating national and international travel for our teams, managing flights, hotels, and logistics to support employees as they collaborate on space projects around the world. What’s in it for you? • Mission-driven projects with global impact: Your work will directly support teams developing high-tech space cameras used in groundbreaking missions around the world., • Professional growth in a cutting-edge sector: Develop your administrative and travel management expertise in a fast-evolving aerospace company., • Flexible working hours: Because balance and trust are part of how we work., • Young, dynamic environment: Join a proactive team where autonomy, innovation, and collaboration drive our daily routine., • Private health insurance: Your wellbeing comes first, with comprehensive coverage., • Campus perks: Discounts at the gym and restaurants on the UPV/EHU campus, plus fresh fruit, great coffee, and a motivating work atmosphere. Your mission You’ll be part of the administration team, ensuring that all administrative processes and internal coordination run seamlessly and efficiently. Your main responsibilities will be: • Management of travel bookings: flights, hotels, trains, etc., • Management, processing, and filing of documents: delivery notes, invoices, orders, contracts, etc., • ERP management., • Control of representation expenses., • Telephone assistance and reception of visitors (clients, suppliers, carriers, contractors, etc.)., • Administrative support to the Finance, HR, and Procurement departments. What will set you up for success? • Educational Background: You hold a Higher Vocational Training qualification in Administration and Management, Administrative Management, or Finance, providing you with a strong foundation for effective organizational support., • Travel coordination experience: You have experience managing travel bookings, demonstrating your ability to handle complex logistics with accuracy and efficiency., • Technical proficiency: You are confident using Office 365 and other office management tools, ensuring that documentation and communication are handled seamlessly., • Communication skills: You have a B2 level of English (or equivalent), enabling smooth interaction with international partners and suppliers., • Personal attributes: You are organized, proactive, and detail-oriented; capable of solving problems independently while maintaining a strong sense of teamwork and collaboration Ready to shape the flow of space projects? If you’re excited about coordinating international travel and providing essential administrative support to a global space technology mission, this is your chance. Apply now and join our mission at SATLANTIS.
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