ICFO Coordinator – Research Group Support & Operations (RGO Coordination)
18 hours ago
Valladolid
pICFO is a research center located in the Mediterranean Technology Park in the metropolitan area of Barcelona, employing approximately 500 people, including researchers, PhD students, and operational staff. In its field of specialization, ICFO is consistently ranked among the highest-quality research institutions worldwide. /ppbr/ppICFO operates within a dual framework: an internationally competitive research environment and a public-sector regulatory context. This requires combining flexibility in research activity with structured, compliant, and traceable institutional processes. /ppbr/ppbContext of the Position /b /ppbr/ppThe Finance, Compliance Labor Affairs Area (FCLA) oversees key institutional functions, including Finance, Legal, Procurement, Labor Affairs, and Project Financial Control. /ppbr/ppAs part of its strategic development, ICFO is reinforcing its bCoordination function /b, with the objective of: /pulliStructuring processes across teams /liliImproving consistency in institutional operations /liliSupporting transversal initiatives linked to research activity /li /ulpbr/ppWithin this framework, ICFO is deploying the bResearch Group Officer (RGO) model /b, designed to provide a structured and professional interface between Research Groups and Operational Teams. /ppbr/ppThe RGO model aims to: /pulliImprove clarity and completeness of administrative interactions /liliEnsure consistency in the way research support is delivered /liliReduce inefficiencies and fragmentation across teams /liliEnable more predictable and scalable support to research activity /li /ulpbr/ppTo support the implementation and consolidation of this model, ICFO is seeking a bCoordinator of Research Group Officers /b, integrated within the Coordination function. /ppbr/ppbJob Description /b /ppbr/ppThe Coordinator of Research Group Officers will contribute to the bdeployment, coordination and consolidation /b of the RGO function across the institute. /ppbr/ppThe role is positioned at the intersection between bresearch activity and institutional processes /b, with a focus on ensuring that interactions between Research Groups and Operational Teams are structured, coherent and aligned with institutional standards. /ppbr/ppThe position combines: /pulliCoordination of a transversal function /liliStructuring and standardization of processes /liliFollow-up and organization of activities /liliContribution to institutional scaling and operational clarity /li /ulpbr/ppThe position is conceived within a phase of institutional development, contributing to the structuring and consolidation of coordination mechanisms that will evolve in alignment with ICFO’s digital transformation and process optimization initiatives. /ppbr/ppThe role requires the ability to operate with autonomy, influence, and a strong understanding of institutional dynamics. /ppbr/ppbKey Responsibilities /b /ppbr/pulliSupport the coordination of the RGO function, ensuring consistency in approach, quality of support, and alignment across research groups /liliContribute to the organization and prioritization of RGO activities, supporting structured follow-up and visibility of workload /liliStructure and consolidate the interface between Research Groups and Operational Teams, ensuring that administrative interactions are consistent, complete and clearly defined /liliIdentify inefficiencies or gaps in cross-team interactions and contribute to the design and implementation of improvements /liliParticipate in the definition, documentation and standardization of administrative workflows related to research activity /liliIdentify recurring patterns, inefficiencies and process gaps, contributing to their transformation into structured workflows or system-based solutions /liliSupport the rollout and progressive deployment of the RGO model, including onboarding, training and clarification of roles and responsibilities /liliContribute to the design, implementation and progressive consolidation of structured processes and digital tools, supporting traceability, scalability and coordination /liliCollaborate with Operational Teams to ensure alignment with institutional processes /liliActively contribute to transversal initiatives within the Coordination function, particularly in areas related to process improvement, digitalization and operational scaling within FCLA /liliSupport the collection and structuring of feedback from Research Groups and Operational Teams, contributing to continuous improvement and to the identification of opportunities for process standardization and digitalization /liliEnsure that recurring operational issues are progressively translated into structured processes or institutional solutions, avoiding dependency on ad hoc or person-based interventions /li /ulpbr/ppbCandidate Profile /b /ppbMinimum Requirements /b /pulliUniversity degree (Master’s or equivalent) in a relevant field /liliProfessional experience in a research or research-support environment (research group, project management, or institutional support) /liliExperience in coordination of projects, processes or multidisciplinary activities /liliStrong organizational and analytical skills /liliAbility to work in a structured and detail-oriented environment /liliStrong written and verbal communication skills /liliWritten and Spoken English /liliWorking knowledge of Spanish or Catalan (other languages will be considered an asset) /li /ulpbr/ppbAdditional Assets /b /pulliPhD in a relevant field (Life Sciences, Physics, Engineering or similar) /liliExperience working at the interface between research and operational or administrative teams /liliExposure to institutional processes in research organizations (finance, projects, HR, legal or similar) /liliExperience in process improvement, workflow structuring or digitalization initiatives /liliExperience supporting transversal or strategic institutional projects /liliAbility to work across teams and manage interactions in complex organizational environments /li /ulpbr/ppbWhy Join ICFO /b /ppbr/ppThis position offers the opportunity to contribute to a key institutional transformation, supporting the transition toward a more structured, predictable and scalable model of research support. /ppThe selected candidate will work closely with research groups, operational teams and institutional leadership, contributing to the consolidation of coordination mechanisms, processes and tools that are critical for ICFO’s continued growth. /ppThe role is expected to evolve in connection with ICFO’s broader digital transformation efforts, offering exposure to process design, institutional scaling and cross-functional initiatives. /ppbr/ppbApplication Process /b /ppbr/ppThe selection process will follow ICFO’s internal recruitment guidelines, ensuring transparency, merit-based evaluation, equal treatment of candidates and full traceability of the process. /ppbr/ppGiven the nature of the position within the current institutional framework, the process is structured and non-discretionary. /ppbr/ppbPublication and submission of applications /b /ppbr/ppThe position will be publicly advertised for a minimum period of 30 calendar days. /ppbr/ppApplications must be submitted within the established deadline through the ICFOJobs Job Openings site: /ppbr/ppbRequired documentation: /b /ppbr/pulliCurriculum Vitae (CV) /liliMotivation letter /li /ulpbr/ppOnly complete applications submitted within the deadline will be considered. /ppbr/ppbEligibility screening /b /ppbr/ppAfter the closing of the call, applications will be assessed against the minimum requirements defined in this call. /ppbr/ppThis stage follows a binary assessment (eligible / non-eligible), applied consistently to all candidates. /ppbr/ppbEvaluation and selection /b /ppbr/ppEligible candidates will be evaluated by a Selection Committee, based on predefined criteria established prior to publication. /ppbr/ppThe process may include: /pulliDocumentary evaluation /liliPractical assessment or case study /liliStructured interview(s) /li /ulpbr/ppAll shortlisted candidates will be assessed under equivalent conditions. /ppbr/ppbDecision and communication /b /ppbr/ppThe final decision will be formalized in a Selection Committee Report, including the evaluation results and justification. /ppbr/ppNo offer will be issued prior to its formal approval. /ppCandidates participating in the evaluation phase will be informed of the outcome. /p
Plaza de España, 47001, Valladolid
