Sales Coordinator / Office Administrator

Location: Ciudad Quesada, Alicante
Employment: Full Time | Contract
Working Environment: Office Based

About Us

Established in 1989, Inmobiliaria Estate Agents is an award winning estate agency specialising in property sales across the Costa Blanca South.

With a busy office in Ciudad Quesada and an international client base, we pride ourselves on delivering exceptional customer service and maintaining the highest professional standards.

We are looking for an experienced, confident and highly organised Sales Coordinator / Office Administrator to join our team.

Your Responsibilities

• Welcoming clients and handling incoming telephone calls and emails.
• Managing appointments, diaries and day to day office administration.
• Supporting our sales agents with property enquiries, viewings and client communication.
• Liaising with lawyers, notaries, buyers and sellers throughout the sales process.
• Preparing, requesting and organising property documentation.
• Maintaining accurate client records and updating our CRM system.
• Assisting with property searches and contacting other estate agents regarding collaborations.
• Keeping office property displays and marketing materials updated.
• Following up on outstanding paperwork, appointments and administrative tasks.
• Helping ensure the smooth running of a busy sales office.

Essential Requirements

• Fluent English and Spanish, both written and spoken.
• Previous experience in an administrative or sales coordination role.
• Strong computer skills and confidence using email, Microsoft Office and digital systems.
• Excellent organisation and attention to detail.
• Confident telephone manner and professional communication skills.
• Ability to prioritise tasks and work independently in a busy environment.
• Friendly, approachable and customer focused.
• Proactive, reliable and able to take ownership of responsibilities.
• Valid driving licence and own car.

Previous experience in real estate, property administration or conveyancing would be a distinct advantage.

What We're Looking For

We are looking for someone who enjoys being organised, takes pride in their work and understands the importance of following tasks through to completion.

This is a varied position where no two days are quite the same. The successful candidate will be comfortable managing several responsibilities, communicating with clients and professionals, and supporting the sales team without needing constant supervision.

If you're someone who sees what needs doing and gets it done, we'd love to hear from you!