Human Resources Specialist (12m FTC) - Volcafe
hace 5 días
Madrid
Role Overview We have an exciting opportunity for someone to join us as an HR Operations Specialist on a 12-months FTC. The role oversees HR administration, payroll coordination, employee data management, as well as onboarding and offboarding activities, ensuring accuracy, compliance and smooth day-to-day operations across the function. Working alongside the regional HR team and other cross-functional stakeholders, this role offers strong long-term development potential for an individual looking to build their expertise within a dynamic and supportive environment. Volcafe Ltd is one of the world’s leading international green coffee trading companies, operating in over 20 countries globally. Our expertise spans green coffee procurement and preparation, sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world’s major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed. Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face. This role will be working for Volcafe, based in Madrid. Key Accountabilities • Managing core employee administration, including contracts, amendments and legal documentation, ensuring compliance with local labour legislation., • Maintaining accurate employee data across HR systems, including files, time and attendance, as well as absence records, ensuring confidentiality and data integrity., • Preparing employment-related letters and documentation in line with company policies., • Coordinating monthly payroll by running reports, liaising with payroll vendors and validating absence and hourly inputs., • Supporting tax reporting and ensuring payroll updates reflect legislative and employee changes., • Administering employee benefits and pensions, including registrations, updates, record-keeping and responding to queries., • Managing onboarding and offboarding processes, including system setup, documentation and coordination across HR platforms., • Producing HR and finance reports while ensuring data accuracy and compliance., • Liaising with external partners such as labour agencies, payroll providers and insurers., • Providing support to employees and ex-employees, and contributing to EDI, wellbeing and recruitment initiatives. Skills and Experience • 2+ years of experience in a HR, payroll or benefits administration position., • Degree in Human Resources or a field related to labor law, or a recognised HR or labour law certification would also be accepted., • Fluent in English and Spanish is essential, additional European languages would be an advantage., • Solid knowledge of HR administration, payroll processes and local labour legislation., • Experience working with HR systems and payroll platforms, familiarity with ERP systems is advantageous., • Strong organisational skills with the ability to manage multiple tasks and deadlines with accuracy., • Excellent communication skills, with confidence liaising with employees, external providers and internal stakeholders., • Detail-oriented, analytical and structured approach to data management and reporting., • Service-oriented mindset with a high level of discretion and confidentiality., • Proactive and self-motivated, with the ability to work independently and as part of a team., • Proficient in MS Office; experience with HR systems such as Oracle or similar platforms is a plus. We recognise that talent comes in many forms, and we value potential just as much as experience. If this role excites you but you don’t meet every requirement, we still encourage you to apply. Our Offer We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading. Our Values Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship Volcafe shares the values of our parent company, ED&F Man Commodities. Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our Commitment Volcafe shares the commitment of our parent company, ED&F Man Commodities. We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law. We are willing to make any reasonable adjustments throughout our recruitment process. To apply you must have the right to work for the provided location.
