Administrative, Accounting & Sales Assistant
hace 1 día
Cequelinos
Suben Art Management is an international agency with over 15 years of experience working within the contemporary art sector. We are seeking a full-time Administrative, Accounting & Sales Assistant with social media management and strong organisational, financial, and operational skills, and a genuine interest in the art world. The ideal candidate is a responsible, detail-oriented, and proactive professional, comfortable handling administration, accounting, internal coordination, sales support, and logistics in a small, fast-moving company. This role focuses primarily on finance and administration, while supporting sales operations, logistics coordination, and selected project tasks related to our artistic activities. KEY RESPONSIBILITIES • Daily administrative and office management • Bookkeeping and accounting support (invoicing, expenses, payments, bank reconciliation) • Preparation and monitoring of budgets, cash flow, and basic financial reports • Coordination with external accountants, tax advisors, and service providers • Management and organisation of documentation, contracts, and records • Sales administration: preparing invoices, sales confirmations, and documentation • Follow-up of client payments and outstanding invoices • Client and customer communication regarding administrative, sales, and billing matters • Supplier communication and basic contract follow-up • Coordination of logistics related to artworks and materials (shipping arrangements, tracking, documentation, packaging support) • Support with internal project timelines related to exhibitions, art fairs, and artist projects • General operational support across the company REQUIRED EXPERIENCE & SKILLS • Minimum 3 years experience in administrative, accounting, or office management roles • Experience supporting sales processes or commercial administration • Solid understanding of basic accounting, budgeting, and financial control • Experience with logistics coordination and operational organisation • Strong organisational and time-management skills • High attention to detail and accuracy • Ability to work independently and take initiative • Good written and spoken English and Spanish • Excellent skills in Microsoft Office, especially Excel • Experience using accounting software or bookkeeping systems • Comfortable handling multiple tasks and priorities • Basic graphic design skills (Adobe Photoshop, Illustrator, and/or InDesign) • Social media platforms for basic content management and communication APPRECIATED (NOT ESSENTIAL) • Experience in the art industry, galleries, cultural organisations, or creative agencies • Experience in small or medium-sized companies • Experience coordinating with external service providers (accountants, lawyers, logistics companies, etc.) • Basic knowledge of Mailchimp, CRM systems, or simple website editors • Interest in contemporary art and artists PERSONAL QUALITIES • Reliable, responsible, and discreet • Proactive and solution-oriented • Well-organised and methodical • Friendly and professional communication style • Willingness to learn and grow within the company SPECIFICATIONS Location: Gràcia, Barcelona Schedule: Monday–Friday, 09:00–17:00 Contract: Full-time Start date: As soon as possible Please send your CV and a brief introduction to:
